tag:blogger.com,1999:blog-13580419553562481842024-03-14T04:05:17.805-07:00Oak Knoll Homeowners Association Watch Dog - Because Somebody Has To!This blogspot was created in response to more than a decade of abuse and violations of the Declaration of CCRs, Bylaws, and the Oregon Planned Community Act by the Board of Directors and management firms.OKHA Watch Doghttp://www.blogger.com/profile/07919645590367462925noreply@blogger.comBlogger64125tag:blogger.com,1999:blog-1358041955356248184.post-27511992398504645192019-05-30T15:57:00.000-07:002019-05-30T15:58:14.560-07:00Oak Knoll Homeowners...how goes the battle since my departure?Bet that street tree resolution is still pending...eh?<br />
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Bet you're all continuing to get stiffed with bills for landscaping strictly on Foothills Drive while the rest of you have to pay for your own landscaping for your trees despite the CC&Rs clearly stating that every lot with street trees is to be maintained by the HOA.<br />
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Bet many are being harassed by the HOA and getting ensnared in legal letters and collection traps owing thousands of dollars, as many have fallen victim to in the past.<br />
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And I bet there is NO ONE advocating for the homeowners, and individual owners are just not defending themselves.<br />
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I feel for all of you. Wish I could say it will get better, but you and I both know that will never happen with the HOA and a corrupt management company holding their hands. Same for Vial Fotheringham, if they are even still on retainer after what I put them through before leaving the association.<br />
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This will be my final post to this blog. However I will leave the blog up as it contains a lot of history of the corruption of the HOA, management company Management Trust and the law firm of Vial Fotheringham.<br />
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I have far more important things to work on now that I am no longer a part of the association. So I wish you all well and good luck.<br />
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Yours Truly!<br />
Oak Knoll HOA WatchdogOKHA Watch Doghttp://www.blogger.com/profile/07919645590367462925noreply@blogger.com0tag:blogger.com,1999:blog-1358041955356248184.post-405260229651233462019-02-04T19:51:00.001-08:002019-02-04T19:51:07.785-08:00Oregon HB 2617 - Recording Board of Director Meetings<div class="MsoNormal" style="font-family: Cambria; margin: 0in 0in 0.0001pt;">
Dear Chair Williamson, Vice-Chair Gorsek, Vice-Chair Springer and Members of the Committee<o:p></o:p></div>
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I am writing in opposition to House Bill 2617 as an experienced homeowner in an HOA of a little more than 20 years living in the great State of Oregon.<o:p></o:p></div>
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I do not want you to get the wrong impression here. I was not a disgruntled homeowner tossing out reckless or pithy arguments at the Board of Directors. As such, it was the actions of the Board of Directors over that twenty-year timespan that precipitated my intervention on behalf of not only myself, but also all the homeowners in my community (the majority of whom were apathetic so long as they were not affected by the Board’s notices and/or violation fees). <o:p></o:p></div>
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My experience as a homeowner attending meetings, reviewing the governing documents juxtaposed to the Board of Directors decisions and actions, is that the directors rarely know what they are doing and do not like being corrected by a homeowner, especially during board meetings. Such meetings are the ONLY place where homeowners can have direct contact with the directors, whom they only get to see and hear once a month; and most of the time the directors are never properly prepared to answer homeowner questions and/or assertions of their incorrect job performance and decisions contrary to the governing documents and/or statutory law (Oregon Planned Community Act, Chapter 94).<o:p></o:p></div>
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The fact of the matter is meeting minutes do not cover the details of certain discussions that would be important if not illuminating to other homeowners not present. And a homeowner taking notes is no more reliable than the agent taking notes to publish the ultra brief and incomplete meeting minutes.<o:p></o:p></div>
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It is without question there is a lot that is said at meetings that cannot be articulated accurately let alone remembered by both directors or homeowners present; but for those homeowners that do remember and bring it up again at the next meeting, the directors have plausible deniability without any means of audio or audio/video recordings. That’s the key with these quasi-government bodies, and that is EXACTLY what HOAs depend on when conducting business OR when they pass resolutions forbidding the recording of board meetings; which are public meetings amongst the homeowners and the board of directors (ORS 164.540(6)(a)), they are NOT private meetings as they are when in executive session.<o:p></o:p></div>
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In June 2016, my fellow homeowners and I experienced our Board of Directors passing such a resolution to forbid recordings with exorbitant fees if violated. During that meeting every homeowner present voiced opposition to this resolution asking what was wrong with a meeting being recording, it is evidence to defend them with (or a homeowner), and it provides clarity and transparency. The board’s reasoning, rather excuse, echoes the same as detailed in Jason Grosz letter to the committee. My highly detailed response to that meeting and the questionable legality of such resolutions can be found here: <o:p></o:p></div>
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<a href="http://okhawatchdog.blogspot.com/2017/03/june-2016-no-recording-resolution-by.html" style="color: purple;">http://okhawatchdog.blogspot.com/2017/03/june-2016-no-recording-resolution-by.html</a><o:p></o:p></div>
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A recording of this meeting, forward to the 1-hour mark, can be found here:<o:p></o:p></div>
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<a href="https://www.youtube.com/watch?v=eaTYAxCrMCo" style="color: purple;">https://www.youtube.com/watch?v=eaTYAxCrMCo</a><o:p></o:p></div>
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Granted there may be a few elderly or timid homeowners who do not care to be recorded out of fear of sounding inarticulate or ignorant of the ins and outs of HOA operations, as well as the duties and responsibilities of both the Board of Directors and homeowners alike; but that is a personal matter and not one for the board of directors to take up as it is not their function to make homeowners feel secure in their level of knowledge or lack thereof where the operations of an HOA is concerned.<o:p></o:p></div>
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Homeowners who are passionate about living in the community, their home, their neighbors, and any perceived disagreement with the Board of Directors simply will NOT be stifled by a mere recording of a meeting amongst the Board of Directors with homeowners present. <o:p></o:p></div>
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When a board meeting is recorded the homeowner know that they are being heard, and without it there is simply no transparency let alone accountability of the Board of Directors of any HOA in Oregon, despite what Jason Grosz or any other attorney from the monopoly on HOA representation in the Pacific Northwest at Vial Fotheringham will claim in correspondence to the committee. Opinions from attorneys on this should carry little weight since the true impact that these recordings will have is directly beneficial to the homeowner, and it is to this committee that should keep them in mind when considering HB 2617.<o:p></o:p></div>
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Regarding the last statement in Mr. Grosz letter, what he speaks of could not be anymore further from the truth. If and when a homeowner is directly affected by the decision of the Board of Directors, they will feel compelled to first address their concerns at a board meeting. It is precisely at these meetings where homeowners are basically ignored, discredited, scoffed at and in short…given no credence. <o:p></o:p></div>
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Banning recordings of open HOA board of director meetings will give an unjust upper hand and unconscionable amount of power and control to the Board of Directors that neither the governing documents and/or state statutes provide for. <o:p></o:p></div>
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No governmental body, public or quasi, should ever be above (i.e. unable to be held accountable) the people they represent. <o:p></o:p></div>
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For the foregoing reasons, I support House Bill 2617.<o:p></o:p></div>
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Respectfully,<o:p></o:p></div>
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Troy Spurlock<o:p></o:p></div>
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Former proprietary member of the Oak Knoll Homeowners Association as a homeowner <o:p></o:p></div>
OKHA Watch Doghttp://www.blogger.com/profile/07919645590367462925noreply@blogger.com0tag:blogger.com,1999:blog-1358041955356248184.post-34218255962703575582018-07-18T12:16:00.002-07:002018-07-23T21:40:34.848-07:00Legal case over, I won!In filing the lawsuit I set out to teach the Board of Directors a very important lesson: they don’t know what they are doing, and when a homeowner who does speaks up and tells them that what they are doing goes against the governing documents and state statute, they should listen. More than that, they shouldn’t hire a management company and law firm that encourages and supports their illegal behaviors, attitudes and decisions resulting in illegal actions against the homeowners.<br />
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The case was never about money, despite spending my own money to defend the rights of all homeowners of 198 homes in our association, which wasn’t all that cheap but remained an acceptable loss given the outcome.<br />
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This case was about proving a point, and the point was made rather well. So well that the HOA moved from Vial and Fotheringham counsel’s legal assistance and filed the matter with the HOAs insurance carrier, American Family, who in turn hired another lawfirm to represent the HOA in the legal case I filed. Knowing full well there was absolutely no legal defense they could counter with regarding the breach of contract with the Street Tree Resolution, they merely focused on the only weakness in my case, damages.<br />
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I offered to settle and walk away from the case before filing it to save the HOA on legal fees, but they refused. Which means they spent nearly double that offer in defending the HOA in a case they knew they were never going to win.<br />
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Again, this was never about the money and I only made that settlement offer to test their resolve, as I knew they would refuse. This was all about proving a point and I proved it. Going forward I highly doubt they will make the same mistake again in trying to screw the homeowners out of their right to vote on matters that they are entitled to if the Board of Directors wants to alter the language and effect of the CC&Rs. That being said, I can tell you right now that the garbage can resolution done at the same time as the street tree resolution does the same thing as the illicit street tree resolution. It alters/changes the language of the CC&Rs, i.e. it is an amendment that does what the Board wants it to say but doesn’t really say. I would suggest that a homeowner bring this up to the Board and have it rescinded immediately.<br />
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Since I don’t live in the HOA anymore, it’s up to you homeowners to pay attention to what the Board of Directors, Management Company, and retained lawfirm is doing. If you remain complacent and apathetic as you have for the past 21 years, and seeing as that I am gone, in time the Board of Directors just May repeat their bad / illegal behaviors, choices and resulting actions that go against your interests and violate your right to vote on making amendments to the governing documents that could have a huge financial impact along with the anger and frustration of such a resolution acting as an amendment targets you.OKHA Watch Doghttp://www.blogger.com/profile/07919645590367462925noreply@blogger.com0tag:blogger.com,1999:blog-1358041955356248184.post-58032776701685850912018-03-25T12:26:00.000-07:002018-03-25T18:26:23.550-07:00Lawsuit accounced & a couple homeowners demonstrate why the HOA is a problem!Yes, the Board of Directors are the main problem with our HOA, their illicit and illegal activities that violate both the CC&Rs and ORS covering Planned Communities are countless, and I've recounted many of them within this blog and my HOA Facebook page.<br />
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However, the underlining true problem with our HOA is the <a href="http://communityassociationmanagement.com/c21-communications/c24-resident-services/why-hoa-members-dont-care-2/" target="_blank">apathetic & complacent</a> approach many homeowners have whereas this HOA is concerned.<br />
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Sitting back quietly and paying your annual dues without review or question of the financials, let alone the actions of the HOA (e.g. resolutions, etc.), is not how it works. You have a responsibility towards not only yourself, but for your fellow homeowners to be informed and take action when and where necessary when the HOA Board of Directors does something implicitly contrary to the CC&Rs and state law (Oregon Planned Community Act).<br />
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Another inherent problem is when a homeowner does take action to protect themselves, and by extension every other homeowner against the overreaching and illicit/illegal acts of the HOA Board of Directors, fellow homeowners should be grateful and respectful towards that homeowner for taking their time, money and effort to do so. Even a simple "thank you" would suffice.<br />
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However the following reaction to such a homeowner, me, taking action that no other homeowner has, clearly demonstrates how a fellow homeowners is NOT supposed to treat another homeowner who is doing what they fail to do in protecting their own rights as a homeowner in this association:<br />
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I posted this morning that a civil lawsuit was coming soon to the courthouse (obviously the one in McMinnville), and this is the thanks I get...<br />
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<b>Chuck Watson - "I really hate these types of comments that are so popular on Facebook. How about instead of putting out this stupid comment with no information, you provide us with the facts?? What is the lawsuit? Who is suing? Why? All you are doing is pissing people off with your attention grabbing antics" (sic)</b><br />
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<b>Leslie Meyer - "This is pretty rude to those of us who just move (sic) to Oak Knoll this past November who really have no idea what the hell you are talking about !" (sic)</b><br />
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<b>Lesli Meyer - "...just joined this site. Guess I will take myself off . (sic) Really don't have to deal with jerks like you."</b><br />
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<b>Leslie Meyer - "I have only on (sic) word left to say to You (sic) "ASSHOLE" (sic)</b><br />
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<a href="https://www.facebook.com/oakknollhoa.watchdog/posts/967079876795200?comment_id=967085806794607&reply_comment_id=967117170124804&notif_id=1522000592011650&notif_t=feed_comment&ref=notif" target="_blank">Link for full context</a><br />
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I have been posting on FB and this blog for years providing nothing but information and facts, and yet because someone is too apathetic and complacent to do a little further reading of previous comments or click the link to this blog here, which is listed in the "About Me" section of the HOA Facebook page, I am <i>berated for not catering to their laziness.</i><br />
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And since when is continuing to provide information to the homeowners "rude"? Is it my fault that a new homeowner didn't do their due diligence in researching this community and HOA before buying their home? I mean really, a simple Google search for "Oak Knoll Homeowners Association Newberg" would show this blog as the #1 result, and my facebook page #2 and my YouTube #3.<br />
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When I pointed out the simplicity of doing a little reading of the information that is already there, and asking how proving information is considered "rude," I am then called a jerk for pointing out that that was rich coming from the person who just accused me of being rude; she then proceeded to call me an "ASSHOLE."<br />
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Real classy adult mature behavior there folks. Way to thank the one person who has made positive changes to how the HOA Board of Directors have illicitly, illegally and ignorantly ran the HOA since day one.<br />
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IF and WHEN I move from this neighborhood, not because of the pain in the ass that the HOA has been or the disrespect and ungratefulness that I've been shown by fellow homeowners as illustrated above (among others who have left disrespectful comments on my FB page), but specifically for the financial gain, you all will miss me and my efforts to keep the HOA on the straight and narrow.<br />
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Mark my words! You apathetic and complacent homeowners just simply do not understand what they HOA is capable of and how the can get away with it all, making your lives miserable and eventually forcing you to leave/move out like so many other homeowners have in the past to present.<br />
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OKHA Watch Dog<br />
<br />OKHA Watch Doghttp://www.blogger.com/profile/07919645590367462925noreply@blogger.com0tag:blogger.com,1999:blog-1358041955356248184.post-90217099704995805562017-10-29T17:02:00.002-07:002017-10-29T17:02:10.295-07:00Long Standing Garbage/Recycle Bin Issue in our HOA - DISMANTLED!Here we are, 17 years after the formation of the Oak Knoll HOA and the damn garbage/recycle bin controversy rears its ugly head once again, and again, and again, and again...so on and so forth.<br />
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I've never really delved into this issue too much over the years because it has never really affected my Lot, that is to say it did once long ago when NW Community Management was our first HOA. I received one letter from them and quickly put them in their place, never to hear from them or any other subsequent management company, until most recently. So, on that note, I set out to break down the CC&R covering same in literal detail.<br />
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<i>CC&R Section 3.11<o:p></o:p></i></div>
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<i>No Lot, or area in or part of Oak Knoll shall be used or
maintained as a dumping site or depository for rubbish, refuse, trash, garbage
or any other form or type of waste. Any such waste may be temporarily stored
in a location visible from any Street within Oak Knoll for not more than twenty-four (24) hours provided it is stored in a
suitable and sanitary container until such
waste is picked up or removed…<span style="color: black; mso-themecolor: text1;">such
waste shall be maintained and operated in a safe and sanitary manner and shall not cause or be a form of nuisance to
any resident in Oak Knoll</span></i><span style="color: black;"><i>. </i><b><o:p></o:p></b></span></div>
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When it comes to understanding how to read contractual terms from the eyes of the law, one must recognize the comma "," among other punctuation, that establishes a break between elements or criterion of the section that have to be met in order to either comply or violate the term(s) of the contract.</div>
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Here we go...</div>
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1st Criteria: </div>
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"No Lot, or area in or part of Oak Knoll shall be used or maintained as a dumping site or depository for rubbish, refuse, trash, garbage or any other form or type of waste."</div>
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2nd Criteria:</div>
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"Any such waste may be temporarily stored in a location visible from any Street within Oak Knoll for not more than twenty-four (24) hours provided it is stored in a suitable and sanitary container until such waste is picked up or removed..."</div>
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3rd Criteria:</div>
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"...such waste shall be maintained and operated in a safe and sanitary manner and shall not cause or be a form of nuisance to any resident in Oak Knoll."</div>
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Three criteria, that is it!</div>
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Now to establish each, the following must be met:</div>
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1st Criteria:</div>
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Common sense dictates what is a "dumping site or depository," and really needs no explanation. </div>
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2nd Criteria:</div>
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No specific instructions, designation, or specific identification as to what is the one and only, or other, "suitable and sanitary container" that which such "rubbish, refuse, trash, garbage or any other form or type of waste" shall be contained in.</div>
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Furthermore, the twenty-four (24) hour period is not designated either; while we have our scheduled recycle pickup date from Waste Management Company, they are not always on time. It is not beyond reason for someone to put their recycling out at 11am the day that it is technically scheduled to be "picked up or removed," or any time thereafter if a Lot Owner calls Waste Management for a pickup or removal. So technically, as the CC&R is written, the moment the Lot Owner places the recycle bins or whatever "suitable and sanitary container" is made plain and visible "from any Street within Oak Knoll" is when the so-called 24 hour clock starts; it is not dependent upon the actual day of service or what Waste Management's schedule is.</div>
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On that note, the HOA management company agent or whomever is walking around and submitting a complaint alleging that said "...such waste..." is a "...cause or be a form of nuisance to any resident in Oak Knoll" must prove beyond a preponderance of the evidence that they have established as a matter of fact when a Lot Owner has in effect physically placed said refuse is "...stored in a suitable and sanitary container until such waste is picked up or removed that is ..."temporarily stored in a location visible from any Street within Oak Knoll" such removal.</div>
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Bottom line, the recycle bins provided by Waste Management Company are not clearly identified by the CC&Rs. </div>
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A black plastic trash bag is as much of "a suitable and sanitary container" as a plastic storage bin, homemade wooden container, so on and so forth.</div>
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As such, just because a container that is technically "suitable and sanitary" for the storage of "rubbish, refuse, trash, garbage or any other form or type of waste" is visible from any Street within Oak Knoll, <b>does not</b> mean that actual "rubbish, refuse, trash, garbage or any other form or type of waste" is contained within it. Therefore, the management agent or board representative would need to provide proof that there is such "rubbish, refuse, trash, garbage or any other form or type of waste" within said contained before sending any violation notice of same.</div>
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In short, the HOA has been falsely accusing and pissing homeowners off since the year 2000 over the recycle bin issue. And since "garbage bin" is not even mention in the CC&Rs, the January 2016 "Garbage Bin Resolution" is inherently invalid since it fundamentally changes the terms and conditions the CC&Rs <u style="font-weight: bold;">without the required vote of the homeowners</u> where 75% approval is necessary in order to make said resolution legitimate as an actual "amendment" to the CC&Rs.</div>
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Once again our HOA Board of Directors just continues one effort after another of screwing over the homeowners of this HOA just to get their way.</div>
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OKHA Watch Doghttp://www.blogger.com/profile/07919645590367462925noreply@blogger.com0tag:blogger.com,1999:blog-1358041955356248184.post-65792140953342473042017-07-18T07:25:00.001-07:002017-07-18T07:50:47.577-07:00First Proposed Amendment - What the HOA & Attorney conveniently left out of their cover letters...<span style="font-size: large;"><br /></span>
<span style="font-size: large;">FIRST PROPOSED AMENDMENT </span><br />
<span style="font-size: large;"><br /></span>
<span style="font-size: large;">Received the cover letter from the management company and the explanation letter from Ryan Harris yesterday. After reading both I could not help but wonder how convenient it was that both left out the real reason behind "...the need for the amendment." If you attend tonight's board meeting, or the August 15th meeting, be sure to ask.</span><br />
<span style="font-size: large;"><br /></span>
<span style="font-size: large;">The management company naturally cannot get facts straight when it comes to the history of the HOA. In their cover letter they state that the so-called "maintenance...practice" of the HOA has been "since 1996." The development requirements of the area were not even complete for the front end homes (nearest College) until after 1998; as such, the Declarant did not turn over the HOA it initially started (and did absolutely nothing with) until 1999. This "maintenance...practice" did not begin until the 2000s, and homeowners have been questioning, debating and arguing with the HOA Boards of Directors, past to present, ever since.</span><br />
<span style="font-size: large;"><br /></span>
<span style="font-size: large;">Regarding Mr. Harris' letter, he conveniently omits certain facts that would otherwise clearly explain the matter. One example is the following statement:</span><br />
<span style="font-size: large;"><br /></span>
<span style="font-size: large;">"<i>The governing documents list "street trees" as "common improvements" maintained by the Association.</i>"</span><br />
<span style="font-size: large;"><br /></span>
<span style="font-size: large;">That's only a half-truth; the full unadulterated truth is what I have argued over and over again since the 2000s, so this is nothing new...the 'governing documents' (CC&Rs Section 7.1) clearly states "; and street trees <i style="font-weight: bold;">on each Lot</i>."</span><br />
<span style="font-size: large;"><br /></span>
<span style="font-size: large;">Mr. Harris then states, "The current and past boards have interpreted street trees as those along Foothills Drive in the oversized planter strips..."</span><br />
<span style="font-size: large;"><br /></span>
<span style="font-size: large;">How does a reasonable person interpret the clear and concise terms "on each" to mean "those along"; and "Lot" to mean "Foothills Drive"? smh</span><br />
<span style="font-size: large;"><br /></span>
<span style="font-size: large;">The HOA are beggars of their own demise; if they would only follow the governing documents and statutory laws governing HOAs <i style="font-weight: bold;">exactly</i> as they are written, there would be no need to question the HOA, no need for debate, no need to argue with attorneys, and certainly no need for a lawsuit.</span><br />
<span style="font-size: large;"><br /></span>
<span style="font-size: large;">So question them, hard, at both meetings. Hold them accountable for their collective and consistent failures resulting in their current predicament. </span><br />
<span style="font-size: large;"><br /></span>
<br />
<span style="font-size: large;"><br /></span>
<span style="font-size: large;"><br /></span>
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<br />OKHA Watch Doghttp://www.blogger.com/profile/07919645590367462925noreply@blogger.com0tag:blogger.com,1999:blog-1358041955356248184.post-69126169607713295732017-03-26T15:12:00.000-07:002017-03-26T16:55:13.805-07:00YELP.COM & BBB Reviews of all THREE Management Companies the HOA has contracted with...<br />
<ul>
<li>Northwest Community Management:</li>
</ul>
<br />
<br />
<a href="https://www.yelp.com/biz/northwest-community-management-portland">https://www.yelp.com/biz/northwest-community-management-portland</a><br />
<br />
Here is the best worst rating:<br />
<br />
<div class="biz-rating biz-rating-large clearfix" style="border: 0px; color: #333333; font-family: 'Helvetica Neue', Helvetica, Arial, sans-serif; font-size: 14px; line-height: inherit; margin: 6px 0px; padding: 0px; vertical-align: baseline;">
<span class="rating-qualifier" style="border: 0px; color: #666666; display: block; float: left; font-family: inherit; font-size: inherit; font-style: inherit; line-height: inherit; margin: 0px; padding: 0px; vertical-align: baseline;"><span style="color: #333333;">WARNING@@!! STAY AWAY FROM THIS COMPANY.</span></span></div>
<div lang="en" style="border: 0px; color: #333333; font-family: 'Helvetica Neue', Helvetica, Arial, sans-serif; font-size: 14px; line-height: inherit; margin-bottom: 12px; padding: 0px; vertical-align: baseline;">
<br />
My HOA had this management company setup for us by the builder of our community, we had to fire them as soon as we could. They kept making numerous errors that caused hardship on us.<br />
<br />
1) Lack of returned phone calls to President of the Board during in-contract time. Lack of response to emails, failure to notify us they were going on vacation. They were very slow to get back to anybody even on the board.<br />
<br />
2) Shotty accounting - they made so many errors in accounting that our auditor had a lot of journal entry updates and control issues with them. To be brief they would improperly move money or fail to move money, they would cause banking fees to be charged, then charge us to figure out how they would mess things up. We'd find problems with the financials and they they'd end up charging us to figure out how they messed up.<br />
<br />
3) Reserve Studies - While they outsourced the Reserve study to another company, they botched the study so badly we had to have it redone for additional expense. They allowed the reserve analyst to improperly calculate things and made a mess of our reserve process,<br />
<br />
4) Fees - They make their money in fees, excessive, hidden ones, they charge for absolutely everything, calls, letters, minor stuff you would think would be included. They were pulling down extra fees more then the contract every month, weather there was lots of activity or not! (this was the same case for other former clients i've talked to).<br />
<br />
5) Bad Faith - We fired the company because of their poor quality service, they did not even help us while we were paying for them to move to another company. They kept sending invoice for tiny things such as re-forwarding letters and phone calls for months.<br />
<br />
6) Worthless services - Their community services were worthless, they did postcards and small newsletter stuff for us, and charged a ton for it.<br />
<br />
7) Bills years later - Its been years since we fired this company, we still occasionally see invoice for this company. They know no amount of pettiness. Always read the contract to the letter, in the case of a builder signed contract never let is renew! Their contract includes an indemnity clause in it that is stiff, we got exclusions to the indemnity from our new vendor for certain common things. if you are a current client, consider carefully if you want to take the risk that they bill excessive charges for things years later.<br />
<br />
8) The company is an out of state company with some local employees, i feel sorry for them working in such a pit. Most communities fire them if the board is watching close enough this company is worthless. Our manager barely handled problems himself, he always had to get to other parts of the company, sometimes we'd get forwarded emails from weeks later indicating the issue wasn't resolved and they didn't even understand the problem.<br />
<br />
9) Lack of responsiveness on Architectural Requests, lack of retention of documentation, failure to get board approval. This community manager caused so many unauthorized modifications to occur by telling people to modify and send an application later. Dishes on roofs penetrating shingles? Really people? My community is still cleaning up their mess. And the owners still think they did nothing wrong because NWCM told them it was okay? Failure to follow documents was a serious issue. Community manager barely followed the rules written in documents<br />
<br />
10) Lack of follow upon delinquent accounts, poor tracking, which resulted in financial losses years later. They caused errors in our accounts receivable severe enough we had to write off losses for dues income as a result of failures to act. One of the most common ways they'd screw us over would be to quote just the transfer fee at real estate closing time and forget the owner's pro-rated dues or giant delinquent balance. <br />
<br />
11) Missing Audit trail information and lack of documentation of financial matters caused serious problems.<br />
<br />
12) boiler plate board packets that barely had enough information pertinent to the board of directors'<br />
<br />
This is perhaps the worst company to deal with ever, do not under any circumstances hire them to manage your community, they are a total disaster.</div>
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Public filing with the Oregon Secretary of State:</div>
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<a href="http://egov.sos.state.or.us/br/pkg_web_name_srch_inq.show_detl?p_be_rsn=1218443&p_srce=BR_INQ&p_print=FALSE">http://egov.sos.state.or.us/br/pkg_web_name_srch_inq.show_detl?p_be_rsn=1218443&p_srce=BR_INQ&p_print=FALSE</a><br />
<br />
Negative reviews and Yellowpages.com:<br />
<br />
<a href="https://www.yellowpages.com/portland-or/mip/the-management-trust-northwest-729392">https://www.yellowpages.com/portland-or/mip/the-management-trust-northwest-729392</a><br />
<br />
"<br />
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<span itemprop="dateCreated" style="box-sizing: border-box; float: right; line-height: 20px;">10/08/2011</span></div>
<span class="attribution" style="box-sizing: border-box; color: #999999; float: left; font-size: 0.8125rem; line-height: 1rem; margin-top: 10px;">Provided by <a href="http://www.citysearch.com/review/8481041?reviewId=480636853" style="box-sizing: border-box; color: #067ab4; font-size: inherit; line-height: 1.125rem; text-decoration: none;" target="_blank">Citysearch</a> - </span></div>
</div>
<div class="result-ratings overall" itemprop="reviewRating" itemscope="" itemtype="http://schema.org/Rating" style="box-sizing: border-box; clear: left; color: #222222; direction: ltr; float: left; font-family: proxima-nova-regular, 'helvetica neue', helvetica, arial, sans-serif; font-size: 12px; margin: 0px; padding: 0px; width: 204px;">
<div class="rating-indicator one " style="box-sizing: border-box; color: #999999; direction: ltr; display: inline-block; height: 26px; margin: 0px; overflow: hidden; padding: 0px; position: relative; top: -2px; vertical-align: middle; width: 139px;">
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<li class="rating-star" style="background-image: url(https://i2.ypcdn.com/ypu/images/stars.svg?99a8f7e); background-position: 5px 5px; background-repeat: no-repeat no-repeat; box-sizing: border-box; color: transparent !important; direction: ltr; display: inline-block; float: right; height: 50px; margin: 0px; padding: 0px; position: relative; width: 50px; z-index: 1;"></li>
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<div class="rating-label" style="box-sizing: border-box; color: #999999; direction: ltr; display: inline-block; font-size: 0.875rem; line-height: 0.875rem; margin: 0px; padding: 3px 0px 0px; vertical-align: middle;">
Overall</div>
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<br />
<header class="review-title" style="box-sizing: border-box; clear: none; color: #222222; font-family: proxima-nova-bold, 'helvetica neue', helvetica, arial, sans-serif; font-size: 0.875rem; line-height: 1rem; margin: 0px 0px 0.5ex 228px;">Bunch of idiots</header><br />
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The only contact we've had with them over the last 6 years is letters telling us we left our garbage cans on the driveway. The latest letter was a notice of a fine of $25 for posting garage sale signs in the community. <br />
In fact only 1 of the 7 signs we posted around the surrounding area was in the community itself. The signs were up for a total of 6 hours. Apparently we had ""opportunity to be heard"" prior to the board decision but they neglected to notify us of that opportunity. <br />
<br style="box-sizing: border-box;" />
This company sucks. They only exist to generate revenue from minor infractions rather than doing anything constructive to improve the community."</div>
</div>
<br />
Northwest Community Management is now The Management Trust, so there are no BBB profiles/records under their former name as it is linked to their new name.<br />
<br />
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</div>
<ul>
<li>Superior Community Management:</li>
</ul>
<br />
<div lang="en" style="border: 0px; color: #333333; font-family: 'Helvetica Neue', Helvetica, Arial, sans-serif; font-size: 14px; line-height: inherit; margin-bottom: 12px; padding: 0px; vertical-align: baseline;">
<a href="https://www.yelp.com/biz/superior-community-mgt-portland">https://www.yelp.com/biz/superior-community-mgt-portland</a></div>
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They were not without their problems for our Association, but they clearly did better than the previous and subsequent (which are one and the same company).<br />
<br />
BBB profile with negative reviews:<br />
<br />
<a href="https://www.bbb.org/oregon/business-reviews/management-consultants/superior-community-management-inc-in-portland-or-22034082/reviews-and-complaints">https://www.bbb.org/oregon/business-reviews/management-consultants/superior-community-management-inc-in-portland-or-22034082/reviews-and-complaints</a><br />
<br />
<br />
<br />
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</div>
<ul>
<li>The Management Trust:</li>
</ul>
<br />
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<a href="https://www.yelp.com/biz/the-management-trust-portland">https://www.yelp.com/biz/the-management-trust-portland</a><br />
<br />
<br /></div>
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One of the several 1 star reviews:</div>
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i would like to direct everyone over to the reviews relating to northwest community management, as that was the former name of the management trust.<br />
<br />
you can change your name, but you cannot change your reputation.</div>
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The Management Trust and Northwest Community Management - the connection filed via public record with the Oregon Secretary of State:</div>
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<a href="http://egov.sos.state.or.us/br/pkg_web_name_srch_inq.show_detl?p_be_rsn=1525504&p_srce=BR_INQ&p_print=FALSE">http://egov.sos.state.or.us/br/pkg_web_name_srch_inq.show_detl?p_be_rsn=1525504&p_srce=BR_INQ&p_print=FALSE</a><br />
<br />
BBB profile with negative reviews for The Management Trust, formerly Northwest Community Management:<br />
<br />
Tigard Location: <a href="https://www.bbb.org/oregon/business-reviews/association-management/the-management-trust-northwest-in-tigard-or-86000547/reviews-and-complaints">https://www.bbb.org/oregon/business-reviews/association-management/the-management-trust-northwest-in-tigard-or-86000547/reviews-and-complaints</a><br />
<br />
Portland Location: <a href="https://www.bbb.org/oregon/business-reviews/association-management/the-management-trust-northwest-in-portland-or-22649113/reviews-and-complaints">https://www.bbb.org/oregon/business-reviews/association-management/the-management-trust-northwest-in-portland-or-22649113/reviews-and-complaints</a><br />
<br />
FACEBOOK: <a href="https://www.facebook.com/managementtrust/" target="_blank">https://www.facebook.com/managementtrust/ </a><br />
Voice your options about how you have been treated by this management company via our Board of Directors.<br />
<br />
Even people do not like working for this company:<br />
<br />
"<span style="color: #7f7f7f; font-family: inherit; font-size: 12px; font-style: inherit;">Mar 10, 2017</span><br />
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<span class="sqLogo tighten smSqLogo logoOverlay" style="background-color: white; background-image: none; border: 1px solid rgb(222 , 222 , 222); box-sizing: border-box; display: inline-block; font-family: inherit; font-size: 0px; font-style: inherit; line-height: 0; margin: 0px; padding: 2px; position: relative; vertical-align: baseline;"><img alt="The Management Trust Logo" class="lazy lazy-loaded" data-original-2x="https://media.glassdoor.com/sqlm/341457/the-management-trust-squarelogo.png" data-original="https://media.glassdoor.com/sqls/341457/the-management-trust-squarelogo.png" data-retina-ok="true" src="https://media.glassdoor.com/sqls/341457/the-management-trust-squarelogo.png" style="background-color: #f1f1f1; border: 0px; box-sizing: border-box; font-family: inherit; font-style: inherit; font-variant-caps: inherit; height: 50px; line-height: inherit; margin: 0px; opacity: 1; padding: 0px; vertical-align: baseline; width: 50px;" title="" /></span></div>
<div class="cell" style="border: 0px; box-sizing: border-box; display: table-cell; float: none !important; font-family: inherit; font-style: inherit; font-variant-caps: inherit; line-height: 1em; margin: 0px; padding: 0px; vertical-align: top;">
<h2 class="h2 summary strong tightTop" style="border-bottom-style: none; border-left-width: 0px; border-right-width: 0px; border-top-width: 0px; box-sizing: border-box; color: #0d0d0d; font-family: inherit; font-feature-settings: 'liga' 1, 'kern' 1; font-size: 18px; font-style: inherit; font-variant-caps: inherit; line-height: 1.4em; margin-bottom: calc(14px - 0.2em); margin-left: 0px; margin-right: 0px; margin-top: 0px !important; padding-bottom: 0px; padding-left: 0px; padding-right: 0px; padding-top: 0px !important; vertical-align: baseline;">
<a class="reviewLink" href="https://www.glassdoor.com/Reviews/Employee-Review-The-Management-Trust-RVW14134286.htm" style="border: 0px; box-sizing: border-box; color: #2c84cc; cursor: pointer; font-family: inherit; font-style: inherit; font-variant-caps: inherit; font-weight: inherit; line-height: inherit; margin: 0px; padding: 0px; text-decoration: none; vertical-align: baseline;">"Horrible Senior Office Management"</a></h2>
<div class="tbl reviewMeta" style="border: 0px; box-sizing: border-box; display: table; font-family: inherit; font-style: inherit; font-variant-caps: inherit; line-height: 1em; margin: 0px; padding: 0px; vertical-align: baseline;">
<div class="cell middle" style="border: 0px; box-sizing: border-box; display: table-cell; float: none !important; font-family: inherit; font-style: inherit; font-variant-caps: inherit; line-height: 1em; margin: 0px; padding: 0px; vertical-align: middle !important;">
<span class="gdStars gdRatings sm margRt" style="border: 0px; box-sizing: border-box; display: inline-block; font-family: inherit; font-size: 0px; font-style: inherit; line-height: 0; margin-bottom: 0px; margin-left: 0px; margin-right: 14px; margin-top: 0px; padding: 0px; position: relative; vertical-align: baseline; white-space: nowrap;"><span class="rating" style="border: 0px; box-sizing: border-box; font-family: inherit; font-style: inherit; line-height: inherit; margin: 0px; padding: 0px; vertical-align: baseline;"><span class="value-title" style="border: 0px; box-sizing: border-box; font-family: inherit; font-style: inherit; line-height: inherit; margin: 0px; padding: 0px; vertical-align: baseline;" title="1.0"></span></span><span style="background-color: #f1f1f1; border-bottom-left-radius: 2px; border-bottom-right-radius: 2px; border-top-left-radius: 2px; border-top-right-radius: 2px; border: 0px; box-sizing: border-box; display: inline-block; font-family: inherit; font-style: inherit; height: 14px; line-height: inherit; margin: 0px 2px 0px 0px; overflow: hidden; padding: 0px; position: relative; vertical-align: baseline; width: 14px;"><span style="background-color: #7cb228; border-bottom-left-radius: 2px; border-bottom-right-radius: 0px; border-top-left-radius: 2px; border-top-right-radius: 0px; border: 0px; box-sizing: border-box; display: inline-block; font-family: inherit; font-style: inherit; height: 14px; left: 0px; line-height: inherit; margin: 0px; padding: 0px; position: absolute; vertical-align: middle; width: 14px;"></span><span class="star" style="background-color: transparent; background-image: url("https://static.glassdoor.com/static/img/core/sprites/sitewide.png?v=990440apu"); background-position: -88px -192px; border-bottom-left-radius: 2px; border-bottom-right-radius: 0px; border-top-left-radius: 2px; border-top-right-radius: 0px; border: 0px; box-sizing: border-box; display: inline-block; font-family: inherit; font-style: inherit; height: 9px; left: 50%; line-height: inherit; margin: -5px 0px 0px -5px; overflow: hidden; padding: 0px; position: absolute; top: 50%; vertical-align: middle; width: 10px;"><span style="border: 0px; box-sizing: border-box; font-family: inherit; font-style: inherit; left: -9999px; line-height: inherit; margin: 0px; padding: 0px; position: absolute; top: -9999px; vertical-align: baseline;">Star</span></span></span><span style="background-color: #f1f1f1; border-bottom-left-radius: 2px; border-bottom-right-radius: 2px; border-top-left-radius: 2px; border-top-right-radius: 2px; border: 0px; box-sizing: border-box; display: inline-block; font-family: inherit; font-style: inherit; height: 14px; line-height: inherit; margin: 0px 2px 0px 0px; overflow: hidden; padding: 0px; position: relative; vertical-align: baseline; width: 14px;"><span class="star" style="background-color: transparent; background-image: url("https://static.glassdoor.com/static/img/core/sprites/sitewide.png?v=990440apu"); background-position: -88px -192px; border-bottom-left-radius: 2px; border-bottom-right-radius: 0px; border-top-left-radius: 2px; border-top-right-radius: 0px; border: 0px; box-sizing: border-box; display: inline-block; font-family: inherit; font-style: inherit; height: 9px; left: 50%; line-height: inherit; margin: -5px 0px 0px -5px; overflow: hidden; padding: 0px; position: absolute; top: 50%; vertical-align: middle; width: 10px;"><span style="border: 0px; box-sizing: border-box; font-family: inherit; font-style: inherit; left: -9999px; line-height: inherit; margin: 0px; padding: 0px; position: absolute; top: -9999px; vertical-align: baseline;">Star</span></span></span><span style="background-color: #f1f1f1; border-bottom-left-radius: 2px; border-bottom-right-radius: 2px; border-top-left-radius: 2px; border-top-right-radius: 2px; border: 0px; box-sizing: border-box; display: inline-block; font-family: inherit; font-style: inherit; height: 14px; line-height: inherit; margin: 0px 2px 0px 0px; overflow: hidden; padding: 0px; position: relative; vertical-align: baseline; width: 14px;"><span class="star" style="background-color: transparent; background-image: url("https://static.glassdoor.com/static/img/core/sprites/sitewide.png?v=990440apu"); background-position: -88px -192px; border-bottom-left-radius: 2px; border-bottom-right-radius: 0px; border-top-left-radius: 2px; border-top-right-radius: 0px; border: 0px; box-sizing: border-box; display: inline-block; font-family: inherit; font-style: inherit; height: 9px; left: 50%; line-height: inherit; margin: -5px 0px 0px -5px; overflow: hidden; padding: 0px; position: absolute; top: 50%; vertical-align: middle; width: 10px;"><span style="border: 0px; box-sizing: border-box; font-family: inherit; font-style: inherit; left: -9999px; line-height: inherit; margin: 0px; padding: 0px; position: absolute; top: -9999px; vertical-align: baseline;">Star</span></span></span><span style="background-color: #f1f1f1; border-bottom-left-radius: 2px; border-bottom-right-radius: 2px; border-top-left-radius: 2px; border-top-right-radius: 2px; border: 0px; box-sizing: border-box; display: inline-block; font-family: inherit; font-style: inherit; height: 14px; line-height: inherit; margin: 0px 2px 0px 0px; overflow: hidden; padding: 0px; position: relative; vertical-align: baseline; width: 14px;"><span class="star" style="background-color: transparent; background-image: url("https://static.glassdoor.com/static/img/core/sprites/sitewide.png?v=990440apu"); background-position: -88px -192px; border-bottom-left-radius: 2px; border-bottom-right-radius: 0px; border-top-left-radius: 2px; border-top-right-radius: 0px; border: 0px; box-sizing: border-box; display: inline-block; font-family: inherit; font-style: inherit; height: 9px; left: 50%; line-height: inherit; margin: -5px 0px 0px -5px; overflow: hidden; padding: 0px; position: absolute; top: 50%; vertical-align: middle; width: 10px;"><span style="border: 0px; box-sizing: border-box; font-family: inherit; font-style: inherit; left: -9999px; line-height: inherit; margin: 0px; padding: 0px; position: absolute; top: -9999px; vertical-align: baseline;">Star</span></span></span><span style="background-color: #f1f1f1; border-bottom-left-radius: 2px; border-bottom-right-radius: 2px; border-top-left-radius: 2px; border-top-right-radius: 2px; border: 0px; box-sizing: border-box; display: inline-block; font-family: inherit; font-style: inherit; height: 14px; line-height: inherit; margin: 0px 2px 0px 0px; overflow: hidden; padding: 0px; position: relative; vertical-align: baseline; width: 14px;"><span class="star" style="background-color: transparent; background-image: url("https://static.glassdoor.com/static/img/core/sprites/sitewide.png?v=990440apu"); background-position: -88px -192px; border-bottom-left-radius: 2px; border-bottom-right-radius: 0px; border-top-left-radius: 2px; border-top-right-radius: 0px; border: 0px; box-sizing: border-box; display: inline-block; font-family: inherit; font-style: inherit; height: 9px; left: 50%; line-height: inherit; margin: -5px 0px 0px -5px; overflow: hidden; padding: 0px; position: absolute; top: 50%; vertical-align: middle; width: 10px;"><span style="border: 0px; box-sizing: border-box; font-family: inherit; font-style: inherit; left: -9999px; line-height: inherit; margin: 0px; padding: 0px; position: absolute; top: -9999px; vertical-align: baseline;">Star</span></span></span><span class="subRatingsDrop" style="background-color: #f1f1f1; border-bottom-left-radius: 2px; border-bottom-right-radius: 2px; border-top-left-radius: 2px; border-top-right-radius: 2px; border: 0px; box-sizing: border-box; display: inline-block; font-family: inherit; font-style: inherit; height: 14px; line-height: inherit; margin: 0px 2px 0px 0px; overflow: hidden; padding: 0px; position: relative; text-align: center; vertical-align: baseline; width: 14px;"></span></span></div>
<div class="cell middle" style="border: 0px; box-sizing: border-box; display: table-cell; float: none !important; font-family: inherit; font-style: inherit; font-variant-caps: inherit; line-height: 1em; margin: 0px; padding: 0px; vertical-align: middle !important;">
<div class="author minor tbl" style="border: 0px; box-sizing: border-box; color: #7f7f7f; display: table; font-family: inherit; font-size: 12px !important; font-style: inherit; font-variant-caps: inherit; line-height: normal; margin: 0px; padding: 0px; vertical-align: baseline;">
<span class="authorInfo tbl hideHH" style="border: 0px; box-sizing: border-box; display: table; font-family: inherit; font-style: inherit; line-height: inherit; margin: 0px; padding: 0px; vertical-align: baseline;"><span class="authorJobTitle middle" style="border: 0px; box-sizing: border-box; font-family: inherit; font-style: inherit; line-height: inherit; margin: 0px; padding: 0px; vertical-align: middle;">Former Employee - Anonymous Employee</span></span></div>
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<div class="row" style="border: 0px; box-sizing: border-box; display: table-row; float: none !important; font-family: inherit; font-style: inherit; font-variant-caps: inherit; line-height: 1em; margin: 0px; padding: 0px; vertical-align: baseline;">
<div class="cell sqLogoCell showDesk" style="border: 0px; box-sizing: border-box; display: table-cell !important; float: none !important; font-family: inherit; font-style: inherit; font-variant-caps: inherit; line-height: 1em; margin: 0px; min-width: 70px; padding: 0px; vertical-align: top; width: 70px;">
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<div class="cell reviewBodyCell" style="border: 0px; box-sizing: border-box; display: table-cell; float: none !important; font-family: inherit; font-style: inherit; font-variant-caps: inherit; line-height: 1em; margin: 0px; padding: 0px; vertical-align: top;">
<div class="flex-grid recommends" style="border: 0px; box-sizing: border-box; font-family: inherit; font-style: inherit; font-variant-caps: inherit; line-height: 1em; list-style: none; margin: 0px auto; max-width: 1024px; padding: 7px 0px 0px; vertical-align: baseline; width: 584px;">
<div class="tightLt col span-1-3" style="border: 0px; box-sizing: border-box; float: left; font-family: inherit; font-style: inherit; font-variant-caps: inherit; line-height: 1em; margin-bottom: 0px; margin-left: 0px !important; margin-right: 0px; margin-top: 0px; min-height: 1px; padding-bottom: 0px; padding-left: 0px !important; padding-right: 7px; padding-top: 0px; position: relative; vertical-align: baseline; width: 194.65625px;">
<div class="middle" style="border: 0px; box-sizing: border-box; font-family: inherit; font-style: inherit; font-variant-caps: inherit; line-height: 1em; margin: 0px; padding: 0px; vertical-align: middle !important;">
<div class="cell" style="border: 0px; box-sizing: border-box; display: table-cell; float: none !important; font-family: inherit; font-style: inherit; font-variant-caps: inherit; line-height: 1em; margin: 0px; padding: 0px; vertical-align: top;">
<span class="sqLed middle sm red margRtSm " style="background-color: #b24127; border-bottom-left-radius: 2px; border-bottom-right-radius: 2px; border-top-left-radius: 2px; border-top-right-radius: 2px; border: 0px; box-sizing: border-box; display: inline-block; font-family: inherit; font-style: inherit; height: 12px; line-height: 1.4em; margin-bottom: 0px; margin-left: 0px; margin-right: 7px; margin-top: 0px; padding: 0px; vertical-align: middle; width: 12px;"></span></div>
<div class="cell" style="border: 0px; box-sizing: border-box; display: table-cell; float: none !important; font-family: inherit; font-style: inherit; font-variant-caps: inherit; line-height: 1em; margin: 0px; padding: 0px; vertical-align: top;">
<span class="middle" style="border: 0px; box-sizing: border-box; font-family: inherit; font-style: inherit; line-height: inherit; margin: 0px; padding: 0px; vertical-align: middle;">Doesn't Recommend</span></div>
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<div class="tightLt col span-1-3" style="border: 0px; box-sizing: border-box; float: left; font-family: inherit; font-style: inherit; font-variant-caps: inherit; line-height: 1em; margin-bottom: 0px; margin-left: 0px !important; margin-right: 0px; margin-top: 0px; min-height: 1px; padding-bottom: 0px; padding-left: 0px !important; padding-right: 7px; padding-top: 0px; position: relative; vertical-align: baseline; width: 194.65625px;">
<div class="middle" style="border: 0px; box-sizing: border-box; font-family: inherit; font-style: inherit; font-variant-caps: inherit; line-height: 1em; margin: 0px; padding: 0px; vertical-align: middle !important;">
<div class="cell" style="border: 0px; box-sizing: border-box; display: table-cell; float: none !important; font-family: inherit; font-style: inherit; font-variant-caps: inherit; line-height: 1em; margin: 0px; padding: 0px; vertical-align: top;">
<span class="sqLed middle sm red margRtSm " style="background-color: #b24127; border-bottom-left-radius: 2px; border-bottom-right-radius: 2px; border-top-left-radius: 2px; border-top-right-radius: 2px; border: 0px; box-sizing: border-box; display: inline-block; font-family: inherit; font-style: inherit; height: 12px; line-height: 1.4em; margin-bottom: 0px; margin-left: 0px; margin-right: 7px; margin-top: 0px; padding: 0px; vertical-align: middle; width: 12px;"></span></div>
<div class="cell" style="border: 0px; box-sizing: border-box; display: table-cell; float: none !important; font-family: inherit; font-style: inherit; font-variant-caps: inherit; line-height: 1em; margin: 0px; padding: 0px; vertical-align: top;">
<span class="middle" style="border: 0px; box-sizing: border-box; font-family: inherit; font-style: inherit; line-height: inherit; margin: 0px; padding: 0px; vertical-align: middle;"><span class="showDesk" style="border: 0px; box-sizing: border-box; display: inline-block; font-family: inherit; font-style: inherit; line-height: inherit; margin: 0px; padding: 0px; vertical-align: baseline;">Disapproves of</span> CEO</span></div>
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<div class="tightBot" style="border: 0px; box-sizing: border-box; font-family: inherit; font-style: inherit; font-variant-caps: inherit; line-height: 1.4em; margin-top: calc(14px - 0.2em); padding-bottom: 0px !important; padding-left: 0px; padding-right: 0px; padding-top: 0px; vertical-align: baseline;">
I worked at The Management Trust full-time</div>
<div class="description " style="border: 0px; box-sizing: border-box; font-family: inherit; font-style: inherit; font-variant-caps: inherit; line-height: 1em; margin: 0px; padding: 0px; vertical-align: baseline;">
<div class="tbl fill prosConsAdvice truncateData padTop" data-animate-after-less="true" data-click-anywhere="true" data-less-str="Show Less" data-more-str="Show More" data-truncate-chars="420" data-truncate-toggle="true" style="border: 0px; box-sizing: border-box; display: table; font-family: inherit; font-style: inherit; font-variant-caps: inherit; line-height: 1em; margin: 0px; padding-bottom: 0px; padding-left: 0px; padding-right: 0px; padding-top: 14px !important; vertical-align: baseline; width: 584px;">
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<div class="cell top" style="border: 0px; box-sizing: border-box; display: table-cell; float: none !important; font-family: inherit; font-style: inherit; font-variant-caps: inherit; line-height: 1em; margin: 0px; min-width: 105px; padding: 0px; vertical-align: top !important; width: 105px;">
<div class="strong tightVert" style="border: 0px; box-sizing: border-box; font-family: inherit; font-style: inherit; font-variant-caps: inherit; font-weight: bold; line-height: 1.4em; padding-bottom: 0px !important; padding-left: 0px; padding-right: 0px; padding-top: 0px !important; vertical-align: baseline;">
Pros</div>
<div class="pros noMargVert truncateThis wrapToggleStr" style="border: 0px; box-sizing: border-box; font-family: inherit; font-style: inherit; font-variant-caps: inherit; line-height: 1.4em; padding: 0px; vertical-align: baseline;">
ESOP...Great idea and wonderful motivation for long term employment.</div>
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<div class="cell top" style="border: 0px; box-sizing: border-box; display: table-cell; float: none !important; font-family: inherit; font-style: inherit; font-variant-caps: inherit; line-height: 1em; margin: 0px; min-width: 105px; padding: 14px 0px 0px; vertical-align: top !important; width: 105px;">
<div class="strong tightVert" style="border: 0px; box-sizing: border-box; font-family: inherit; font-style: inherit; font-variant-caps: inherit; font-weight: bold; line-height: 1.4em; padding-bottom: 0px !important; padding-left: 0px; padding-right: 0px; padding-top: 0px !important; vertical-align: baseline;">
Cons</div>
<div class="cons noMargVert truncateThis wrapToggleStr" style="border: 0px; box-sizing: border-box; font-family: inherit; font-style: inherit; font-variant-caps: inherit; line-height: 1.4em; padding: 0px; vertical-align: baseline;">
On the surface, this looks like a great company to work for...a very team and goal oriented approach; however, the management team really does this company a great injustice. Very stiff and uncomfortable environment to work in, and the training? What training?</div>
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<div class="cell top truncatedWrapper" style="border: 0px; box-sizing: border-box; display: table-cell; float: none !important; font-family: inherit; font-style: inherit; font-variant-caps: inherit; line-height: 1em; margin: 0px; min-width: 105px; padding: 14px 0px 0px; vertical-align: top !important; width: 105px;">
<div class="strong tightVert" style="border: 0px; box-sizing: border-box; font-family: inherit; font-style: inherit; font-variant-caps: inherit; font-weight: bold; line-height: 1.4em; padding-bottom: 0px !important; padding-left: 0px; padding-right: 0px; padding-top: 0px !important; vertical-align: baseline;">
Advice to Management</div>
<div class="adviceMgmt noMargVert truncateThis wrapToggleStr pointer" style="border: 0px; box-sizing: border-box; cursor: pointer; font-family: inherit; font-style: inherit; font-variant-caps: inherit; line-height: 1.4em; padding: 0px; vertical-align: baseline;">
Note to management: Invest in people that are willing to spend the time to train individuals. The female I worked under was horribly inpatient, sarcastic, rude and absurdly inconsistent in terms of job expectations. This company takes it's sweet time hiring people, and then lets them go quickly for issues that have nothing to do with job performance. If the Management team doesn't care for you on a personal level, yo<span class="moreContent" style="border: 0px; box-sizing: border-box; font-family: inherit; font-style: inherit; line-height: inherit; margin: 0px; padding: 0px; vertical-align: baseline;">u will be fired under some false pretense. Unhelpful and very ineffective senior management. Extremely negative experience with this company. Looks great on the surface, but they really aren't too interested in giving the employee(s) the training they need to succeed; you will be looked at as an annoyance if you have to ask a question, and if you don't 'fit' in with their 'clique,' forget about keeping your job."</span></div>
<div class="adviceMgmt noMargVert truncateThis wrapToggleStr pointer" style="border: 0px; box-sizing: border-box; cursor: pointer; font-family: inherit; font-style: inherit; font-variant-caps: inherit; line-height: 1.4em; padding: 0px; vertical-align: baseline;">
<span class="moreContent" style="border: 0px; box-sizing: border-box; font-family: inherit; font-style: inherit; line-height: inherit; margin: 0px; padding: 0px; vertical-align: baseline;"><br /></span></div>
<div class="adviceMgmt noMargVert truncateThis wrapToggleStr pointer" style="border: 0px; box-sizing: border-box; cursor: pointer; font-family: inherit; font-style: inherit; font-variant-caps: inherit; line-height: 1.4em; padding: 0px; vertical-align: baseline;">
<span class="moreContent" style="border: 0px; box-sizing: border-box; font-family: inherit; font-style: inherit; line-height: inherit; margin: 0px; padding: 0px; vertical-align: baseline;">https://www.glassdoor.com/Reviews/The-Management-Trust-Reviews-E341457.htm</span><br />
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OKHA Watch Doghttp://www.blogger.com/profile/07919645590367462925noreply@blogger.com0tag:blogger.com,1999:blog-1358041955356248184.post-25727577724655683082017-03-13T13:48:00.000-07:002017-03-13T13:54:40.656-07:00June 2016 (No) Recording Resolution by Directors denying homeowners their right to record meetings<div style="color: #1d2129; font-family: 'San Francisco', -apple-system, BlinkMacSystemFont, '.SFNSText-Regular', sans-serif; font-size: 14px; letter-spacing: -0.23999999463558197px; margin-bottom: 6px;">
RECORDING RESOLUTION - Incorrect citations of authority, no basis in law, ORS, Bylaws, or Robert's Rules of to substantiate this resolution.</div>
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What is CITATION OF AUTHORITIES?<br />
The reading of, or reference to, legal authorities and precedents, (such as constitutions, statutes, reported cases, and elementary treatises,) in arguments to courts, or In legal text-books, to establish or fortify the propositions advanced.</div>
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CITATION OF AUTHORITIES as used in the “Recording Resolutions” by the HOA attorney are as follows:</div>
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Article I, Section 4, Bylaws: </div>
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“…the purpose of the Association is to “serve as the means through which the members may take action with regard to administration, management and operations of [Oak Knoll].””</div>
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Article I, Section 6, Bylaws:</div>
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“…”proprietary” membership in the Association is automatic for “[e]very person or entity who is a record owner of a fee or undivided fee interest in any Lot….””</div>
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Article III, Section 3, Bylaws:</div>
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“…the Association’s Board of Directors (“Board”) has all of the powers and duties necessary for the administration of the affairs of the Association, except such powers and duties as by law, the Declaration, or Bylaws, may not be delegated to the Board by the owners.”</div>
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ORS 94.630(1)(a) and Article III, Section 3(g), Bylaws:</div>
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“…the Board on behalf of the Association, may adopt, modify, or revoke rules and regulations for Oak Knoll governing the conduct of persons and the use of the common areas, as it may deem necessary or appropriate in order to assure the peaceful and orderly use and enjoyment of Oak Knoll.”</div>
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Article III, Section 3(h), Bylaws:</div>
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“…provides that the Board may enforce by legal means the provisions of the Declaration, Bylaws, and rules and regulations of the Association.”</div>
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ORS 94.630(1)(m): </div>
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“…provides that the Board may pursuant to a schedule of fines, levy reasonable fines for violations of the declaration, bylaws, and rules and regulations of the association, after giving written notice of and an opportunity to be heard.”</div>
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ORS 94.657and Article II, Section 12, Bylaws:</div>
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“…provides meeting (sic) shall be conducted in accordance with Robert’s Rules of Order.”</div>
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Section 2 of Robert’s Rules of Order, 11th Edition:</div>
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“…provides the board may adopt standing rules for the administration of the Association.”</div>
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Section 25 of Robert’s Rules of Order, 11th Edition:</div>
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“…provides that the standing rules may specifically include rules regarding the use of recording devises at meeting (sic).”</div>
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NOW HERE IS WHAT EACH CIATION ACTUALLY STATES, word for word:</div>
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Article I, Section 4, Bylaws (this has no biding authority to create let alone enforce this recording resolution)</div>
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Purposes. This Association is formed to serve as the means through which the members may take action with regard to administration, management and operation of the Development.</div>
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Article I, Section 6, Bylaws (this has no biding authority to create let alone enforce this recording resolution)</div>
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Membership. Every person or entity who is a record owner of a fee or undivided fee interest in any Lot shall be a proprietary member of the Association. The foregoing is not intended to include persons or entities who hold an interest merely as security for the performance of an obligation. Membership may not be separated from ownership of any Lot which is subject to assessment by the Association. Ownership of such Lot shall be the sole qualification for membership.</div>
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Article III, Section 3, Bylaws (this has no biding authority to create let alone enforce this recording resolution)</div>
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Powers and Duties. The Board of Directors shall have all of the powers and duties necessary for the administration of the affairs of the Association, except such powers and duties as by law or by the Declaration or by these Bylaws may not be delegated to the Board of Directors by the members. The powers and duties to be exercised by the Board of Directors shall include, but shall not be limited to the following:</div>
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(a) Operation, care, upkeep, maintenance and repair of common areas in accordance with law, these Bylaws and the Declaration.</div>
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(b) Assessment and collection of assessments as provided in the Declaration and the making of related expenditures set forth in the Declaration.</div>
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(c) Employment and dismissal of such personnel as necessary for the efficient maintenance, upkeep and repair of the common areas.</div>
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(d) Employment of legal, accounting or other personnel for reasonable compensation to perform such services as may be required for the proper administration of the Association.</div>
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(e) Opening of bank accounts on behalf of the Association and designating the signatories required therefor.</div>
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(f) Obtaining insurance or bonds pursuant to the provisions of these Bylaws, the Declarant or law.</div>
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(g) Adoption in accordance with these Bylaws or reasonable administrative rules and regulations for use of the common areas.</div>
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(h) Enforcement by legal means of the provisions of applicable law, the Declaration, these Bylaws and any rules and regulations adopted hereunder.</div>
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ORS 94.630(1)(a) (this has no biding authority to create let alone enforce this recording resolution when directly juxtaposed with Article III, Section 3(g), Bylaws below…)</div>
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(1) Subject to subsection (2) of this section and except as otherwise provided in its declaration or bylaws, a homeowners association may:</div>
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(a) Adopt and amend bylaws, rules and regulations for the planned community;</div>
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Article III, Section 3(g), Bylaws (this has no biding authority to create let alone enforce this recording resolution)</div>
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(g) Adoption in accordance with these Bylaws or reasonable administrative rules and regulations for use of the common areas.</div>
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Article III, Section 3(h), Bylaws (this has no biding authority to create let alone enforce this recording resolution created on false premises)</div>
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(h) Enforcement by legal means of the provisions of applicable law, the Declaration, these<br />
Bylaws and any rules and regulations adopted hereunder.</div>
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ORS 94.630(1)(m) (this has no biding authority to create let alone enforce this recording resolution)</div>
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(1) Subject to subsection (2) of this section and except as otherwise provided in its declaration or bylaws, a homeowners association may:</div>
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(m) Adopt rules regarding the termination of utility services paid for out of assessments of the association and access to and use of recreational and service facilities available to owners. The rules must provide for written notice and an opportunity to be heard before the association may terminate the rights of any owners to receive the benefits or services until the correction of any violation covered by the rule has occurred;</div>
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The correct citation of authority the HOA’s attorney should have cited is as follows:</div>
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ORS 94.630(1)(n)</div>
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(1) Subject to subsection (2) of this section and except as otherwise provided in its declaration or bylaws, a homeowners association may:</div>
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(n) Impose charges for late payment of assessments and attorney fees related to the collection of assessments and, after giving written notice and an opportunity to be heard, levy [[reasonable fines]] for violations of the declaration, bylaws, rules and regulations of the association, provided that the charge imposed or the fine levied by the association is based:</div>
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(A) On a schedule contained in the declaration or bylaws, or an amendment to either that is delivered to each lot, mailed to the mailing address of each lot or mailed to the mailing addresses designated in writing by the owners; or</div>
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(B) On a resolution of the association or its board of directors that is delivered to each lot, mailed to the mailing address of each lot or mailed to the mailing addresses designated in writing by the owners;</div>
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There is NOTHING reasonable about a $200 fine, and any reasonable person would agree.</div>
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ORS 94.657 (this has no biding authority to create let alone enforce this recording resolution)</div>
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Rules of order. (1) Unless other rules of order are required by the declaration or bylaws or by a resolution of the association or its board of directors, meetings of the association and the board of directors shall be conducted according to the latest edition of Robert’s Rules of Order published by the Robert’s Rules Association.</div>
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(2) A decision of the association or the board of directors may not be challenged because the appropriate rules of order were not used unless a person entitled to be heard was denied the right to be heard and raised an objection at the meeting in which the right to be heard was denied.</div>
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(3) A decision of the association and the board of directors is deemed valid without regard to procedural errors related to the rules of order one year after the decision is made unless the error appears on the face of a written instrument memorializing the decision.</div>
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Article II, Section 12, Bylaws (this has no biding authority to create let alone enforce this recording resolution)</div>
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Conduct of Meetings. Except as otherwise provided herein, meetings shall be conducted in accordance with Roberts Rules of Order.</div>
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Section 2 of Robert’s Rules of Order, 11th Edition (INCORRECT CITATION):</div>
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RONR (11th ed.), p. 18, II. 1-10 (CORRECT CITATION)</div>
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Standing Rules, as understood in this book except in the case of conventions, are rules (1) which are related to the details of the administration of a society rather than to parliamentary procedure, and (2) which can be adopted or changed upon the same conditions as any ordinary act of the society. An example of such a rule might be one setting the hour at which meetings are to begin, or one relating to the maintenance of a guest register.</div>
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Section 25 of Robert’s Rules of Order, 11th Edition (INCORRECT CITATION):</div>
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RONR (11th ed.), p. 265, II. 25-29 (CORRECT CITATION)</div>
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RULES THAT CAN BE SUSPENDED BY A MAJORITY VOTE: An ordinary standing rule, as the term is used in this book, is a rule that does not relate to parliamentary procedure as such and refers, for example, to such matters as the use of recording devises at meetings.</div>
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Interesting point of fact is that there are only TWO references to “recording device” found in the Robert’s Rules of Order, the one cited above (RONR (11th ed.), p. 265, II. 25-29) and below:</div>
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RONR (11th ed.), p. 471, II. 25-27</div>
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The use by the secretary of a recording device can be of great benefit in preparing the minutes, but a transcription from it should never be used as the minutes themselves.</div>
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A reasonable person would conclude that this second reference juxtaposed to the first means the recording device to be used and a special rule established thereon is specifically demarcated to the secretary’s use of a recording device, and NOT a member of the society. </div>
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The Robert’s Rules of Order are specifically clear in that the Board of Directors has NO SPECIAL AUTHORITY granted it by the Rules of Order, or any other documents other than the Bylaws of the Association.</div>
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RONR (11th ed.), p. 482, II. 25-29</div>
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A society has no executive board, nor can its officers act as a board, except as the bylaws may provide; and when so established, the board has only such power as is delegated to it by the bylaws or by vote of the society’s assembly referring individual matters to it.</div>
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Fact of the matter is, the RONR is silent on members of the society using or not using recording devices at monthly meetings of the association; but the RONR is perfectly clear in its single reference to recording device being used by the “secretary.”</div>
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The HOAs attorney has incorrectly cited authorities from the Bylaws and ORS, thus failing to properly substantiate the Board of Director’s “authority” to draft let alone pass such a poorly written resolution as this “Recording Resolution.” </div>
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This is nothing short of a resolution meant to protect the Board of Directors and not the homeowners, whom to date, for those that have been present at Board Meetings where this very issue was addressed, NOT A SINGLE HOMEOWNER voiced that they had NO issues with the recording of the meeting by either a homeowner or the Board. Each homeowner even when to question the Board as to why they were not even recording the meeting. Responses were one poorly voiced excuse after another blaming it all on the homeowners THAT WERE NOT EVEN PRESENT at the meeting(s).</div>
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What else is even more striking is the fact that the Board via the attorney and management company are citing the Robert’s Rules of Order whenever it suites their self-perceived best interests, but they NEVER conduct themselves in a meeting under the same Robert’s Rules of Order as a matter of normal function in the course of their duties in conducting said meeting(s).</div>
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<span style="background-color: #f9f9f9; color: #333333; font-family: "proxima nova" , "avenir next" , "avenir" , "century gothic" , "helvetica neue" , "arial" , sans-serif; font-size: 20px; letter-spacing: normal;">ORS 164.540 (6) The prohibitions in subsection (1)(c) of this section do not apply to persons who intercept or attempt to intercept with an unconcealed recording device the oral communications that are part of any of the following proceedings: </span><br />
<span style="background-color: #f9f9f9; color: #333333; font-family: "proxima nova" , "avenir next" , "avenir" , "century gothic" , "helvetica neue" , "arial" , sans-serif; font-size: 20px; letter-spacing: normal;">(a) Public or semipublic meetings such as hearings before governmental or quasi-governmental bodies, trials, press conferences, public speeches, rallies and sporting or other events; </span><br />
<span style="background-color: yellow; color: #333333; font-family: "proxima nova" , "avenir next" , "avenir" , "century gothic" , "helvetica neue" , "arial" , sans-serif; font-size: 20px; letter-spacing: normal;">(c) Private meetings or conferences if all others involved knew or reasonably should have known that the recording was being made. </span></div>
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<span style="background-color: yellow; color: #333333; font-family: "proxima nova" , "avenir next" , "avenir" , "century gothic" , "helvetica neue" , "arial" , sans-serif; font-size: 20px; letter-spacing: normal;"><br /></span></div>
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<span style="color: #1d2129; font-size: large;"><span style="letter-spacing: -0.23999999463558197px;">By <a href="https://definitions.uslegal.com/b/by-virtue-of-law/" target="_blank">virtue of law</a>, it is allowed and permissible; thus legal and lawful and authorized by this statute to record </span><span style="font-family: "san francisco" , , "blinkmacsystemfont" , , sans-serif;"><span style="letter-spacing: -0.23999999463558197px;">private</span></span><span style="letter-spacing: -0.23999999463558197px;"> meetings; the recording resolution is in direct conflict with this statute, and as a result state law supersedes the resolution as does all other state or federal laws in which the governing documents conflict with (e.g. street parking is not allowed in CC&Rs, but the Board admitted in a Newsletter that that cannot be enforced since state law allows it (i.e. makes it permissible thus legal and lawful and authorized by state statute).</span></span></div>
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<span style="color: #1d2129;"><span style="font-size: large; letter-spacing: -0.23999999463558197px;"><br /></span></span></div>
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<span style="color: #1d2129;"><span style="font-size: large; letter-spacing: -0.23999999463558197px;">OKHA WatchDog</span></span></div>
OKHA Watch Doghttp://www.blogger.com/profile/07919645590367462925noreply@blogger.com0tag:blogger.com,1999:blog-1358041955356248184.post-68295661792976425792017-02-14T18:14:00.001-08:002017-02-14T18:14:47.822-08:00Meeting Minutes 1999-2017 & some letters from the HOA to Homeowners...A HISTORY<div class="MsoNormal">
The following are the highlights from all the meeting minutes that I retained hard copies of, and that which was available form each management company online.</div>
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OKHA NEWSLETTERS AND MEETING MINUTES: 1999-2016<o:p></o:p></div>
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March 1999:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l39 level1 lfo2; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->NSP Development Inc. officially turned over the
management of the HOA to the members of the Oak Knoll community on March 15,
1999.<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l39 level2 lfo2; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->At
the time of transition, there was no money allocated for paying the
Association’s bills, as such, the HOA was already in debt.<o:p></o:p></div>
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June 1999:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l39 level1 lfo2; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Board Members Elected June 7, 1999:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l39 level2 lfo2; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Bob
Rose, President<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l39 level2 lfo2; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Clayton
Brown, Co-Secretary<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l39 level2 lfo2; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Kevin
Engelen, Co-Secretary<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l39 level2 lfo2; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Ken
Lemke, Co-Treasurer<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l39 level2 lfo2; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Wayne
Waldal, Co-Treasurer<o:p></o:p></div>
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June 7, 1999, Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l39 level1 lfo2; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Board members elected:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l39 level2 lfo2; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Clayton
Brown<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l39 level2 lfo2; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Kevin
Engelen<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Russ
Miller<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Terry
Fergus<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l39 level2 lfo2; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Bob
Hannan<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Bob
Rose<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l39 level2 lfo2; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Kevin
Kinney (attorney)<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l39 level2 lfo2; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Ken
Lemke<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l39 level2 lfo2; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Wayne
Waldal<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Budget established June 23, 1999<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l39 level2 lfo2; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->$96
per lot per year<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->First Federal was chosen as the Association’s
bank<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l39 level1 lfo2; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Procedures were put in place for approval of
fencing in the Oak Knoll Development<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="mso-list: l39 level1 lfo2; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Landscaper selected June 30, 1999 <o:p></o:p></div>
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July 1999:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l81 level1 lfo1; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->OKHA established the P.O. Box for mailing<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Checking was opened at First Federal<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Insurance policies were approved and obtained<o:p></o:p></div>
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July 2, 1999 Letter from the President:<o:p></o:p></div>
<div class="MsoListParagraph" style="mso-list: l119 level1 lfo39; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->“NSP Development Inc., the developer of the Oak
Knoll subdivision, founded the Oak Knoll Homeowners’ Association (the
Association) in October 1997. NSP Development Inc. officially turned over the
management of the Association to the Association members on March 15, 1999. At
the time of the transition, there was no money allocated for paying the
Association’s bills. An interim Board of Directors managed the Association
until June 7, 1999, when the members elected the official Board of Directors.”<o:p></o:p></div>
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September 1999 Letter:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l7 level1 lfo3; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->The BODs believed that “We have adopted a
process to make sure that everyone is in compliance with CC&Rs (sic)…For
those who are not in compliance, the board will take action to get it
corrected.”<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l7 level1 lfo3; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Oak Knoll PO Box established July 5, 1999<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l7 level1 lfo3; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Checking account was opened at First Federal <o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Insurance policies approved July 19, 1999<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l7 level2 lfo3; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
association’s insurance policies were awarded to two companies. The Directors
& Officers was awarded to Wright Insurance and the Bond & Liability was
awarded to Buckley Insurance.<o:p></o:p></div>
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September 17 (draft, 19<sup>th</sup> actual letter
dated/sent), Letter from President Bob Rose:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l79 level1 lfo47; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->“The Oak Knoll Homeowners’ Association’s Codes,
Covenants and Restrictions (CC&Rs) were formed to provide a clean, safe
neighborhood where all of us can be proud to live.”<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l79 level1 lfo47; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->The Oak Knoll Homeowners’ Association (OHKA)
Board has received several questions since its inception regarding failure of
residents to adhere to the CC&Rs. The Board has pulled excerpts from the
current CC&Rs reflecting the most often-asked questions.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l79 level1 lfo47; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Current questions tend to drop into the
following categories:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l79 level2 lfo47; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Residents
parking personal and commercial vehicles on the street<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l79 level2 lfo47; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Residents
erecting fences without Design Committee approval<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l79 level2 lfo47; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Residents
failing to maintain landscaped areas between their sidewalk and the street<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l79 level2 lfo47; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Residents
installing TV antennas on homes<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l79 level2 lfo47; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Lot
owners failing to keep grass and weeds cut and controlled<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l79 level2 lfo47; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Residents
failing to maintain landscaped areas<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l79 level2 lfo47; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Residents
and lot owners allowing rubbish to accumulate on lots<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l79 level1 lfo47; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->The Board would also like to clarify the
responsibilities of renters with regard to the Oak Knoll CC&Rs. The
CC&Rs state that renters have the same obligations, rights and
responsibilities as owners except that renters cannot vote in general
Membership meetings.<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="mso-list: l79 level1 lfo47; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Please remember that enforcement of the
CC&Rs is meant to make Oak Knoll a better place for all residents. This can
be accomplished by increased beauty and property values for all.<o:p></o:p></div>
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November 1999:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l7 level1 lfo3; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Notices sent some homeowners not cleaning up
after their dogs<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l7 level1 lfo3; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->“We ask your help in identifying such
(CC&Rs) violations and ask that you fill out the form that was sent…and
return it…”<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="mso-list: l7 level1 lfo3; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->“Please make plans to attend the second annual
meeting of the Oak Knoll Homeowner’s Assoc. This meeting will be your
opportunity to make any suggestions to change or add to the Association’s
Codes, Covenants and Restrictions. These (CC&R’s) are a key tool to insure
that our neighborhood is a pleasant and safe place for all of us to live.”<o:p></o:p></div>
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April 11, 2000 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l115 level1 lfo20; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Minutes of November 9, 1999 meeting read and
approved<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l115 level1 lfo20; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Draft letter reviewed and modifications approved
for new subdivision invitations<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l115 level1 lfo20; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Booking keeping bids, Debra Randall @$165/month
accepted/approved<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l115 level1 lfo20; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->There will be 3 and perhaps 4 opening for new
Board members<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l115 level1 lfo20; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Property Lien Update:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l115 level2 lfo20; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Kevin
K. is not available for update. Ken provided Kevin with necessary information
for lien filing.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l115 level1 lfo20; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Absent Board Members Update:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l115 level2 lfo20; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Bob
Hannan will complete his term (one more month).<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l115 level2 lfo20; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Clayton
has not contacted Kevin Engelen yet. Will contact prior to April 25<sup>th</sup>
meeting.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l115 level1 lfo20; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Replacement Board Members:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l115 level2 lfo20; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->There
will be 3 and perhaps 4 opening for new Board Members. Nominations shall be
brough to Annual Meeting for voting.<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="mso-list: l115 level1 lfo20; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]--><o:p> </o:p></div>
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April 25, 2000 Meeting Minutes (Notice of Claim of Lien
attached):<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l77 level1 lfo21; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Minutes of April 11, 2000 meeting read and
approved as ammended (sic)<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l77 level1 lfo21; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Gerald Fisher updated board on landscape
complaints, and will bring updated written forms to board<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l77 level1 lfo21; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Old Business: <o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l77 level2 lfo21; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Invitation
letter sent to “Glenn at Oak Knoll” subdivision (c/o Willcuts brothers)<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l77 level1 lfo21; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Absent Board Members Update:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l77 level2 lfo21; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Bob
Hannan will complete his term (one more month)<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l77 level1 lfo21; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Kevin Engelen will submit resignation letter to
board, leaving vacancy to fill<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l77 level1 lfo21; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Proposed Budget Items: <o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l77 level2 lfo21; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Consolidate
Misc. and Contingency Fund line items as Misc.<o:p></o:p></div>
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April 27, 2000 Letter from Clayton Brown, HOA Secretary:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l48 level1 lfo74; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Invitation to attend annual meeting scheduled for
May 23, 2000, agenda attached.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l48 level2 lfo74; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Review
of the Treasurers Report, May 1999 – March 2000<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l48 level2 lfo74; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Review
of the proposed budget for April 2000 – March 2001<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l48 level2 lfo74; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Review
of Board activities:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l48 level3 lfo74; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Contracted to repair Foothills irrigation<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l48 level3 lfo74; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Contracted for annual Landscaping of common
areas<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l48 level3 lfo74; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Mailed a summary of CC&Rs to each home owner<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l48 level3 lfo74; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Established a written procedure to document and
to resolve CC&R complaints<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l48 level2 lfo74; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Discussion
of frequent complaints:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l48 level3 lfo74; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Dog noise, loose dogs, clean up after dogs<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l48 level3 lfo74; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unkempt yards<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Vehicle parking<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Outside repair of vehicles<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l48 level2 lfo74; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Call
for volunteers to work on a committee to review Oak Knoll CC&Rs<o:p></o:p></div>
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May 9, 2000 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Old Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l12 level2 lfo48; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->New
Subdivision Invitations: Clayton talked to Marc (Wilcuts), who said the
invitation was too late. Marc said they have already sold homes in the new
addition, and it would be difficult to change association CC&Rs now without
mortgage holders agreeing to change.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l12 level2 lfo48; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Action
Item: Bob Rose will get more name/address information to Clayton. Other letters
will go out ASAP.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Replacement Board Members Update:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l12 level2 lfo48; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
board may need four or five new members. Elections at Annual Meeting May 23<sup>rd</sup><o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Russ
Miller submitted letter of resignation<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l12 level2 lfo48; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Terry
Fergus was to serve one year only.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Property Lien Update”<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Ken
sent notices via Certified Mail. If no response by Friday, May 12<sup>th</sup>
liens will be filed.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l12 level2 lfo48; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Association-mandated
maintenance? How does the Association collect reimbursements for providing
landscape maintenance for homeowners who are not maintaining their own
properties? CC&Rs allow this service to be provided, but how to collect?
This issue was tabled for discussion by new board in June.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Street Trees on Foothills<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l12 level2 lfo48; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Wayne
will continue to check with the “developer-formerly-known-as-NSP”<o:p></o:p></div>
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May 23, 2000 Annual Meeting Notice (Agenda):<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Review of the 1999 Home Owners Meeting Minutes<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Review of the Treasurers Report, May 1999 –
March 2000<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Prepared original budget<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Contracted
to repair Foothills irrigation<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Contracted
for annual Landscaping of Common areas<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Established
mail box and bank account<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Established written procedure to document and to
resolve CC&R complaints<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Nomination of new board members<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Discussion of frequent complaints: Dog noise,
loose dogs, clean up after dogs, unkempt yards, vehicle parking, outside repair
of vehicles<o:p></o:p></div>
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<div class="MsoNormal">
June 2000 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Design Review Committee Volunteers:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l76 level2 lfo49; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Howard
Pitts (Chair Person)<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Tim
Hatton<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Kristin
Pohlschneider<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l76 level2 lfo49; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Ken
Lemke<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Update on invitations of new subdivisions:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l76 level2 lfo49; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Jen
Lemke sent invitations to Summit owner<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l76 level2 lfo49; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Wilcutts
brothers declined invitation<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l76 level2 lfo49; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Oak
Knoll is in question<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l76 level2 lfo49; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Future
development in filbert orchid – Ken has not sent an invitation, but will
complete this by next meeting<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Complaint Committee Volunteers<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l76 level2 lfo49; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Howard
Pitts<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l76 level2 lfo49; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Tim
Hatton<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l76 level2 lfo49; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Chris
Zimmerman<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business – Financial Report:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l76 level2 lfo49; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Read
by Gerald Fisher – Through the date of this meeting, the association has 65
homes delinquent in dues. Additionally there are 10 homes that have only
partially paid.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Sprinkler System:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l76 level2 lfo49; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Ken
Lemke has discussed the sprinkler system with the landscapers. They recommend
replacement of the timer valves to a better quality value which would handle
the higher demand of our system. They also recommend changing the sprinkler
heads themselves to alow for better coverage. The landscapers quoted the job at
$1,500.00. Ken gave them the ok to complete the job.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l76 level3 lfo49; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->The landscaper called Ken and told him the
valves were more expensive than anticipated and provided a new quote of
$1,800.00 to $2,000.00 to complete the job. Ken again gave his approval for the
work. The job was to be complete on the day of the meeting, but has not yet
been done. Ken was unable to contact the landscaper to get a new estimated
completion date.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l76 level1 lfo49; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Sign at the intersection of Foothills and
College Street:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l76 level2 lfo49; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Ken
has obtained 3 bids from contractors to complete the work<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l76 level2 lfo49; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Avamere
stated they would really like the sign on only one side not both.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l76 level2 lfo49; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Through
research by Ken it was discovered that a problem exists with the city. They
will allow this without any additional permits if kept at 20 inches in height
or less.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l76 level2 lfo49; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
board voted to place the sign and wall on only one side (the north side)<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l76 level2 lfo49; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
board voted to build the wall at the 20 inch height to avoid further delays and
costs.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l76 level2 lfo49; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Questions
were brought forward regarding the easement for placing the sign at this
location. Ken worked with the city, but was unable to locate a copy of the
plan. Gerald Fisher volunteered to obtain the plans for the sight.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l76 level1 lfo49; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Trees:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l76 level2 lfo49; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Gerald
Fisher has researched the number of trees needed and documented the locations
to be planted. He will obtain quotes and delivery options and provide them to
the newsletter staff.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l76 level2 lfo49; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->A
motion was placed before the committee to reduce the size of the trees from 2”
to 1” in diameter. This would be lower cost to the homeowners and would improve
survivability of the trees.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l76 level1 lfo49; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Fence Along College at Foothills:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l76 level2 lfo49; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Ken
Lemke presented the board with a motion to extend the existing fence along
College to the corner of the duplex located at College and Foothills. The two
bids he obtained are $728.00 and $623.00 to have the fence extended. Ken has
verbally obtained permission from the owner to place the fence on the property…<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l76 level1 lfo49; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->A visitor, Chris Zimmerman, expressed interest
in volunteering or joining the board. <o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l76 level2 lfo49; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->A
motion was approved to have Chris fill the 9<sup>th</sup> spot on the board.<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
August 2000:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="margin-left: 38.7pt; mso-add-space: auto; mso-list: l40 level1 lfo4; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Ken Lemke replaces Bob Rose as President of the
BODs.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 38.7pt; mso-add-space: auto; mso-list: l40 level1 lfo4; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Others who served with terms either expired or
resigned including attorney Kevin Kinney<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 38.7pt; mso-add-space: auto; mso-list: l40 level1 lfo4; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Board Members:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 74.7pt; mso-add-space: auto; mso-list: l40 level2 lfo4; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Ken
Lemke, President<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 74.7pt; mso-add-space: auto; mso-list: l40 level2 lfo4; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Margaret
Yates, Vice President<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 74.7pt; mso-add-space: auto; mso-list: l40 level2 lfo4; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Howard
Putts, Correspondence Secretary<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 74.7pt; mso-add-space: auto; mso-list: l40 level2 lfo4; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Gerald
Fisher, Treasurer<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 74.7pt; mso-add-space: auto; mso-list: l40 level2 lfo4; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Wayne
Waldal (no title)<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 74.7pt; mso-add-space: auto; mso-list: l40 level2 lfo4; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Kristen
Pohlschneider (no title)<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 74.7pt; mso-add-space: auto; mso-list: l40 level2 lfo4; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Time
Hitton (no title)<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 74.7pt; mso-add-space: auto; mso-list: l40 level2 lfo4; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Kris
Zimmerman (no title)<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 38.7pt; mso-add-space: auto; mso-list: l40 level1 lfo4; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Those Board members whose terms of office have
expired and those who have resigned:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 74.7pt; mso-add-space: auto; mso-list: l40 level2 lfo4; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Russ
Miller<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 74.7pt; mso-add-space: auto; mso-list: l40 level2 lfo4; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Kevin
Engelen<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 74.7pt; mso-add-space: auto; mso-list: l40 level2 lfo4; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Bob
Hannan<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 74.7pt; mso-add-space: auto; mso-list: l40 level2 lfo4; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Terry
Fergus<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 74.7pt; mso-add-space: auto; mso-list: l40 level2 lfo4; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Kevin
Kinney<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 38.7pt; mso-add-space: auto; mso-list: l40 level1 lfo4; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Street Trees:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 74.7pt; mso-add-space: auto; mso-list: l40 level2 lfo4; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->“Are
you Treeless?” – By Gerald Fisher<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 110.7pt; mso-add-space: auto; mso-list: l40 level3 lfo4; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->A tree committee was formed at the June 2000
board meeting to determine the number of homes without trees and an assessment
was presented in the July meeting.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 110.7pt; mso-add-space: auto; mso-list: l40 level3 lfo4; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Currently, ninety-three (93) homes are without
the required trees planed in the parking (sic) areas.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 110.7pt; mso-add-space: auto; mso-list: l40 level3 lfo4; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->“To minimize the cost to homeowner (sic) and
improve the survivability of the trees, the Board voted and approved the
planting of 1” diameter trees, rather than the 2” diameter as specified in the
CC&Rs.”<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 110.7pt; mso-add-space: auto; mso-list: l40 level3 lfo4; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->After 1/01/01, the tree issue will be turned
over to the CC&R committee for resolution.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 38.7pt; mso-add-space: auto; mso-list: l40 level1 lfo4; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->CC&R Complaints:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 74.7pt; mso-add-space: auto; mso-list: l40 level2 lfo4; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->All
homeowners of Oak Knoll read and signed a statement upon purchase that said we
read, understood and accepted the CC&R’s (Conditions, Covenants and
Restrictions) as they are written, and gave power to the Homeowners’
Association to uphold the CC&R’s.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 74.7pt; mso-add-space: auto; mso-list: l40 level2 lfo4; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->At
the July Board meeting a Complaint Review Committee was formed to address
possible violations of the CC&R’s. The complaint process allows residents
to voice their concerns about violations without face-to-face confrontations
with neighbors.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 74.7pt; mso-add-space: auto; mso-list: l40 level2 lfo4; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
goal is to uphold the esthetic appeal of our neighborhood, keep our property
values high and foster a sense of community pride.<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 74.7pt; mso-add-space: auto; mso-list: l40 level2 lfo4; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]--><o:p> </o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
August 8, 2000 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l94 level1 lfo23; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Street Tree Update<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l94 level2 lfo23; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Gerald
and Howard Pitts have identified locations for all missing street trees.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l94 level2 lfo23; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Wayne
received a letter from Willamette Investments (formerly NSP) verifying they
will supply the missing trees for Foothills Drive<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l94 level2 lfo23; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->A
“tree committee” was formed consisting of Wayne, Gerald and Ken. They will
evaluate which lots need street trees and the appropriate trees for each block
based on the City tree plan.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l94 level1 lfo23; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Dish and Antenna Issues:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l94 level2 lfo23; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
board agreed to re-open issues regarding placement of dish antennas in order to
maintain consistency in CC&R interpretations. Affected homeowners will be
notified.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Subdivision Invitations:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Mike
Hanks, developer of “The Summit” division, already ahs its own CC&R set. <o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Property Lien Update:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Liens
have been filed against recalcitrant property owners.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Sidewalk
on Hillsdale<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Sidewalk needs to be completed. Will hand off to
the City of Newberg for resolution. Moved, seconded, approved.<o:p></o:p></div>
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September 12, 2000 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Street Tree Update:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l108 level2 lfo50; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Gerald
is coordinating with Willamette Investments (formerly known as NSP) for
supplying the missing trees for Foothills Drive. 7 Dees is contracted to plant.
Gerald will work with Willamette & 7 Dees to coordinate delivery, placement
and planting.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Summit at Oak Knoll<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l108 level2 lfo50; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Margaret
to obtain copy of Summit CC&R and review. OKHA proposes to invite Summit
builders to agree to allow homes to enter OKHA when they sell. Ken will follow
up on this.<o:p></o:p></div>
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October 10, 2000 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Agenda Changes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l113 level2 lfo51; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Mike
Hanks & Marc Wilcutts presented proposed house plans for review. Plans are
being proposed for Oak Knoll Phase 11. Developer/realtor wanted to get a feel
for what types of plans the Oak Knoll Design Review Committee desired for
future development in the Oak Knoll area. Plan packet reviewed by board,
preliminary feedback given. Packet will undergo more complete review by Design
Review Committee, with feedback to developer/realtor provided promptly.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Mike
mentioned that AMT Resources & City entered into agreement: City will not
“final” a house until street trees are planted.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l113 level2 lfo51; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Marc
wanted to know if Board would approve installation of white vinyl fencing in
front yards. Board preliminarily rejected installation of white vinyl fencing
in front years, as the desire of Board is to allow NO front yard fencing.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Old Business – The Wall<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Ken
received bids for landscaping “The Wall”<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->7 Dees $1800<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->TDP $800<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l113 level2 lfo51; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Board
reviewed and rejected bids. Discussion ensured regarding Board completing
landscaping on a volunteer workday basis.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Street Tree Update:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Gerald
reported street trees ordered, delivery set for Friday, October 13<sup>th</sup><o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasurer’s Report<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l113 level2 lfo51; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Water
use has exceeded budget projections. Ken updated Board on irrigation repairs…7
Dees found a leak and repaired it, but not before a large volume of water had
been wasted. Board asked Ken to have 7 Dees shut off all irrigation water ASAP.
Will be done after 7 Dees feels that all new Foothills street trees are “heeled
in.”<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Gerald
asked for Board action on setting due dates for Dues payments.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Discussion
– Dues billed in March, no split payments, full payment due by May 15<sup>th</sup>.
Discussed possibility of hardship cases. Some may be reviewed case-by-case.
Association dues are not exorbitant based on other homeowner associations
members are familiar with. <o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Summit Wall Sign<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l113 level2 lfo51; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Summit
wall sign at Knoll Drive and Oak Knoll Court intersection on hold pending
funding. No bids requested/received/ Review at next meeting if possible.<o:p></o:p></div>
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<span style="mso-spacerun: yes;"> </span>November 14, 2000
Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Trees:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l25 level2 lfo24; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Talked
about sending letters to homeowners about missing trees – can’t commit until we
have more money. Gerald handed the project to Ken to work on.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l25 level2 lfo24; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Trees
look good down Foothills (planed in October by 7-Dees)<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l25 level2 lfo24; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Barb
Mingay called about the trees – said they were not the right species –
explained to her about the issue with the species<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Development<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->OKN
11 – now recorded 20 homes<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Landscape:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Turned
off irrigation<o:p></o:p></div>
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March 13, 2001 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Financial Report:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l55 level2 lfo52; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->For
Annual meeting, prepare to explain the movement of $$ out of and back into the
reserve account<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New subdivision development<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l43 level2 lfo25; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]--><span style="mso-spacerun: yes;"> </span>Sunnyridge will NOT become a part of Oak Knoll
Homeowners Association<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l43 level2 lfo25; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->3
Board positions will be vacant: Ken, Wayne, Kris<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l43 level2 lfo25; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Avamere
– schedule for Annual Meeting, provide refreshments. In 2000, cost was $200<o:p></o:p></div>
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July 2001:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Four new Board members have been added due to
some term rotations and resignations.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Louis Larson and Tucker Johnson were voted in at
the last monthly meeting.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Patti Baker and Bob Van Vlack were confirmed at
the June monthly meeting.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->“You may have noticed the damage to the Oak
Knoll sign at the entrance on Foothills Drive…There has been interest in moving
the sign to the west side of the circle on Foothills Drive and re-landscaping
that area.”<o:p></o:p></div>
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<br /></div>
<div class="MsoNormal">
July 10, 2001 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Members’ Concerns:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l27 level2 lfo56; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Mendenhalls
own rentals in Oak Knoll, and had placed “for rent” signs on property.
CC&Rs prevent such signs. Mendenhalls asked if there was any way to insert
flexibility into CC&Rs. Larson explained process for modification. May be
done, but takes time.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l27 level2 lfo56; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Troy
Spurlock sent letter to Board, & Troy attended meeting. Fisher had already
answered some of Spurlock’s questions. Board agrees to change name of
contingency fund to reserve fund to meet ORS requirements.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l27 level2 lfo56; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Brown
asked Spurlock which rules applied to OKHA. Planned Communities, Chapter 97.
Brown will attempt to obtain copies for Board.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l27 level1 lfo56; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Louis Larson has contacted Land Use Attorney re:
strength of CC&Rs & what enforcement options exist. Atty said OKHA can
obtain remedies from Court via suit, as last resort. Some instances of just
performing work and billing homeowner (i.e. landscape, fence maintenance, etc.)<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l27 level1 lfo56; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Regular Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l27 level2 lfo56; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Debra
Randall can perform tasks above & beyond contract for a fee. Board will
review work needed, and evaluate outsourcing to Randall.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l27 level2 lfo56; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Motion
to have Randall perform all dues bulling functions @ $25/mo. 2<sup>nd</sup>.
Approved. This will reduce workload on Treasurer.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l27 level2 lfo56; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Motion
to have 7 Dees evaluate removing existing tall shrubs from traffic circle and
re-plant with native, low-maintenance & low growing ground cover (i.e.
kinickinick) to improve visibility. 2<sup>nd</sup>. Approved. Pohlschneider
will coordinate & report back to Board.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l27 level1 lfo56; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Complaints – Van Vlack<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l27 level2 lfo56; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->A
lot of landscape issues. Know the drill now. After 30 day notice (written)
VanVlack & Pohlschneider can coordinate with 7 Dees to clean sites up.<o:p></o:p></div>
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<br /></div>
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<br /></div>
<div class="MsoNormal">
July 14, 2001 Letter from the Board of Directors:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l0 level1 lfo40; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Four new Board members have been added due to
some term rotations and resignations. Louis Larson and Tucker Johnson were
voted in at the last monthly meeting. Louis will be this years V.P. Also, Patti
Baker and Bob Van Vlack were confirmed at the June monthly meeting.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l0 level1 lfo40; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->You may not realize it, but your association may
be the only thing that protects the value of your home and this neighborhood we
live in. That is why the Board has directed the Compliance committee to move
forward in enforcing the CC&R’s. What this means is that each Lot owner in
Oak Knoll shall be expected to maintain their yards in a “reasonably clean,
neat, attractive and visually pleasing manner so as to not detract from Oak
Knoll being a high-class residential neighborhood.”… By signing that document
each purchaser of a home in Oak Knoll agreed to abide by those Codes, Covenants,
and Restrictions.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l0 level1 lfo40; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->There are other sections of the CC&R’s that
will be enforced by the Compliance Committee from this time forward:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l0 level2 lfo40; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Section
3.6 – “No trucks rated in excess of one (1) ton”<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l0 level2 lfo40; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Section
3.7 – “No personal property such as trailer, recreational vehicle, boat, camper
unit or tent shall be placed, stored or parked on any Lot, or in any part of
Oak Knoll for a period of time in excess of fourteen (14) days in a calendar
year”<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l0 level2 lfo40; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Section
3.8 – “No private vehicle parking shall be allowed on any street.”<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l0 level2 lfo40; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Section
4.6.7 – “Street Trees. Each Lot shall have installed on it the number and type
of street trees required.”<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l0 level2 lfo40; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Section
8.3 – “The duty of every Owner of any Lot in Oak Knoll as to maintenance and
repair shall extend and include the area between the property line of any Lot
and the nearest curb.”<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l0 level1 lfo40; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->The Association will be exercising its right
under Section 8.3 when non-compliance situations are brought to our attention.
This Section states that “The Association shall have the right to, upon the giving
of a thirty (30) days written notice and having received no response from the
owner of any lot who fails to comply with the standards and provisions for
maintenance and having knowledge that said owner has in fact received such
notice, enter into said lot and accomplish such maintenance, such as mowing
unsightly areas or pruning of planted trees or bushes that impede views,
painting or repairing fencing and such other work as is reasonably necessary to
effectuate compliance with standards of maintenance. Costs incurred for such
repairs or work shall be paid immediately by the non-complying owner after
presentation of a billing.”<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l0 level1 lfo40; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->You may have noticed the damage to the Oak Knoll
sign at the entrance of Foothills Drive. We have been in contact with the insurance
carrier for the vehicle responsible. As soon as a settlement is complete a
decision will be made to either make repairs or relocate the rock sign. There
has been some interest in moving the sign to the west side of the circle on
Foothills Drive and re-landscaping that area. If the decision is to move it,
its present location would be restored to its original state.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l0 level2 lfo40; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Letter
signed by:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l0 level3 lfo40; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Gerald Fisher, President<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l0 level3 lfo40; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Louis Larson, Vise President<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l0 level3 lfo40; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Clayton Brown<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l0 level3 lfo40; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Kristin Puhlschneider<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l0 level3 lfo40; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Howard Pitts<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l0 level3 lfo40; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Timothy Hatton<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l0 level3 lfo40; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Patti Baker<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l0 level3 lfo40; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Bob Van Vlack<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l0 level3 lfo40; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Tucker Johnson<o:p></o:p></div>
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<br /></div>
<div class="MsoNormal">
August 2001:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l31 level1 lfo6; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->“One of the items that will be included in the
newsletter will be in reference to different sections of the CC&Rs…The
larges number of complaints have been in regards to the poorly kept properties
as you enter on Foothills Drive off College.”<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="mso-list: l31 level1 lfo6; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->The parking of cars on the street is part of the
CC&R’s that the board will continue to address. The Newberg Police talked
to us about that and gave some very logical common sense reasons to part cars
in your driveway or preferably in the garage. When your car is parked on the
street it is an easy target for vandalism and theft. Also it makes it more
difficult for fire engine to access your house in the case of an emergency. <o:p></o:p></div>
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<br /></div>
<div class="MsoNormal">
August 14, 2001 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l28 level1 lfo53; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Several association members attended the board
meeting. Many had received landscape correction notices, and wanted
explanations. These included: Martin Millages, Joel Murrays, Norm Paulsons.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l28 level1 lfo53; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Larson explained reason for landscape correction
letters, and explained that the wrong letter was mailed.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l28 level1 lfo53; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Board Meeting:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l28 level2 lfo53; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Fisher
reviewed Bylaws regarding board member attendance. If a board member misses two
(2) meetings, they may be asked to resign.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l28 level1 lfo53; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Landscape Update<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l28 level2 lfo53; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Auto
accident on corner of Foothills & College damaged Oak Knoll sign. Insurance
paid to repair/replace. Bids were solicited and several received, and are on
file with coordinator.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l28 level1 lfo53; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Discussions not documented on official meeting
minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l28 level2 lfo53; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Budget
– no contingency for reserve account and they admitted no money has been going
into the reserve<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l28 level2 lfo53; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Joel
– Billings, talked with CPA, certified mail to about 50 homes still past due on
Dues<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l28 level2 lfo53; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Board’s
excuse for doing nothing on CC&R complaints due to board’s turnover rate.
Everything shelved and they start over. That is why things have been prolonged.<o:p></o:p></div>
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April 2002:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->“As spring has sprung, you’ll find many of us
enjoying the nicer weather out in our yards. Enjoying? Oh no, what is that pile
of poop? If your pet is in the habit of going out unescorted, please be aware
that many of your neighbors may be harboring some ill thoughts. We are asking
all pet owners to remember that dogs should be leashed for their own safety as
well as for the consideration of others. If you walk your dog, please carry
along a handy dandy poop-gathering bag.”<o:p></o:p></div>
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June 11, 2002 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l101 level1 lfo41; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Open Member Discussion:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l101 level2 lfo41; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Bob
Van Vlack brought his concern regarding the visibility of trash, recycle and
green waste cans to the attention of the Board. Bob requested the Board
consider monetary fines be assessed to homeowners where waste cans were
visible.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l101 level1 lfo41; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Board Positions:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l101 level2 lfo41; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Linda
Hanson<span style="mso-tab-count: 3;"> </span>President<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l101 level2 lfo41; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Gary
Heckman<span style="mso-tab-count: 2;"> </span>Vice
President<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l101 level2 lfo41; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Joel
Murray<span style="mso-tab-count: 3;"> </span>Treasurer<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l101 level2 lfo41; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Martin
Millage<span style="mso-tab-count: 2;"> </span>Secretary<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l101 level2 lfo41; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Patti
Baker<span style="mso-tab-count: 3;"> </span>General
Director<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l101 level2 lfo41; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Lynette
Osbourne<span style="mso-tab-count: 2;"> </span>General Director<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l101 level1 lfo41; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Secretary’s Report – Linda Hanson<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l101 level2 lfo41; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Minutes
of May 2002 OKHA meeting were not available. Both April & June Minutes will
be presented at the July meeting.<o:p></o:p></div>
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July 2002:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l31 level1 lfo6; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->“The goals of the Board of Directors this year
are to maintain and improve our common landscape areas, to increase association
committee neighborhood participation, and to assist homeowners with knowledge
and information regarding the CC&Rs, (especially in how the CC&Rs
provide homeowners with general rules and regulations to live in a planned
community).<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l31 level1 lfo6; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->The Board is here for the common good of the
community…The Association is here to support our neighborhood.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Please be a responsible pet owner and keep in
mind that your wandering pet may be providing the next meal for our local
coyote population…Keep your animal(s) away from your neighbor’s property. If
you are unable to restrain your animal(s), do realize that you are responsible
for any deposits they leave behind and for any damage they may cause. As
always, association members that have concerns with their neighbor’s pets need to
work these concerns out between themselves. If you cannot do so, you may need
to turn to the local police animal control or legal action.<o:p></o:p></div>
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July 9, 2002 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Members Open Forum<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l62 level2 lfo54; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Pointed
out that OKHA is responsible for maintaining alleys along Foothills. CC&R
7.3<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l62 level2 lfo54; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Requested
that landscaping service start mowing after 8 AM due to new baby. Lynette will
contact landscaping service and request schedule change.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l62 level2 lfo54; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Inquired
as to who was responsible for weeds behind fences on College / 219. It was
decided that owners were responsible for weeds on their property. Also, some of
the properties in question lie outside of OKHA. Patti Baker will be contacting
the City to assist with weeds on City property.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l62 level2 lfo54; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Concerns
were raised about neighbor children using downhill streets unsafely, and
deliberately obstructing traffic.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l62 level2 lfo54; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Enquiry
(sic) as to when missing trees on Foothills will be replaced. Lynnette to check
with landscaping service.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Old Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l62 level2 lfo54; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Seven
Dees is working to install a Unique Irrigation System and is getting estimates.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l62 level2 lfo54; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->It
was noted that substantial savings on water usage have resulted from the repair
of the irrigation.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l62 level2 lfo54; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Traffic
Safety – City is not in favor of painted crosswalks<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l62 level1 lfo54; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->On 06/11/02, Bob Van Vlack raised a concern
about the new large recycling / yard waste bins supplied by the Newberg Garbage
& Recycling Service. It was suggested that keeping these in front of the
house was a violation of the CC&Rs, and that compliance should be enforced
by levying fines against the homeowners. The board discussed the fact that such
large and numerous containers had been delivered without consent of the owners,
and that they were not considered at the time the CC&Rs were written. The
board unanimously decided that the standard would be that the containers must
be kept in a neat and clean manner if they were visible from the public
streets. The board also unanimously decided that attempting to issue fines
would not be considered a useable enforcement technique at this time.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l62 level1 lfo54; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l62 level2 lfo54; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Copy
Card: It was unanimously approved to obtain a $150 prepaid copy card from Mail
Boxes Etc. This will give the board the ability to make 3 cent copies for OKHA
business.<o:p></o:p></div>
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August 13, 2002 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l14 level1 lfo55; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Old Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l14 level2 lfo55; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Treasurer’s
Report. July balance - $2,879.71, reserve account balance - $2,565.84. Dues
payments as of July – 90 current, 124 outstanding.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l14 level1 lfo55; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Committee Reports<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l14 level2 lfo55; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
city engineer stated that the Foothills and College intersection does not
warrant a signal at this time. They were unaware of any money paid by the
developer for this purpose. ODOT controls this intersection. Gary suggests he
and other committee members put together a report showing need to present to
the proper authority.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l14 level2 lfo55; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->An
assessment may need to be levied on all homeowners to obtain adequate funds to
complete the irrigation fix. Linda suggested a full board vote when all members
are present.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l14 level2 lfo55; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Lynette
will look into when the trees will be replaced on Foothills.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l14 level2 lfo55; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
landscape crew early start issue has been resolved.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l14 level2 lfo55; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
Compliance Committee currently has no chair due to a Board resignation.<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l14 level2 lfo55; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->ODOT
is responsible for weeds on College between Foothills and Bell Rd. Contact made
– no response yet.<o:p></o:p></div>
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September 2002:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l110 level1 lfo42; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Notice of Assessment:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l110 level2 lfo42; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
current Board is aware that many homeowners might not have received a formal
notice of this fee…The Treasurer is providing a letter to those whose fees have
not been paid.<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l110 level2 lfo42; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Due
to a lack of funds for mailings, there will be no further notices. You can
avoid further Board action by sending your payment…<o:p></o:p></div>
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December 23, 2002 Letter from the Board of Directors:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->“After many months of discussion, careful
consideration of feedback from you, and thorough investigation into all viable
options, your Board of Directors has voted to outsource the management of our
Association.”<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l31 level1 lfo6; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->“As members of this Association’s Board of
Directors, we are, first and foremost, your neighbors. We respect every
individual owner’s thoughts and concerns, and feel that this move takes the
majority of those into consideration.”<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->“The company that we decided to use is Northwest
Community Management Company, headquartered in Tigard, Oregon.”<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->“Another benefit will be their guidance for
running the Board, based on their decades of experience in the field of
community associations of all kinds.”<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l31 level1 lfo6; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->“With the expertise that Northwest Community
Management Company offers our Association we expect that the quality of our
neighborhood will be improved.”<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Signed by:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Gary
Heckman<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l31 level2 lfo6; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Joel
Murray<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Martin
Millage<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l31 level2 lfo6; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Lynette
Osbourne<o:p></o:p></div>
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January 21, 2003 Letter from Board of Directors:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->A general meeting of the Oak Knoll Homeowners’
Association is planned for 7:00 pm, Tuesday, February 11, 2003 at Avamere. On
the agenda will be a review of the planned hiring of Northwest Community
Management Company to provide management services for OKHA. A representative of
the company will attend to answer directly any of your questions. Following the
review a decision will be made on the basis of a majority vote of members
present whether or not to contract for their services.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Based on this information the Board of Directors
unanimously recommends the hiring of NW Community Management to help all of us
maintain our pleasant and comfortable neighborhood.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->If time allows, discussion will also be held on
ways and means of enhancing Association Board and committee membership. There
are currently three Board members and no committee participation. We need help.<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l35 level2 lfo57; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Signed:
Gary Heckman, Joel Murray and Lynette Osbourne<o:p></o:p></div>
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February 11, 2003 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Meeting called to order by Gary Heckman. He
stated the purpose of this meeting was to discuss and vote on whether or not to
hire NW Community Management to assist the Board in conducting Association
business.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l23 level1 lfo58; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->A motion was made of Lou Larson and seconded by
Russ Miller to take a vote of the members present on the hiring of NW Community
Management. Vote was taken – 25 for hiring with 4 opposed. Motion carried.<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="mso-list: l23 level1 lfo58; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->In addition, three Association members
volunteered and were accepted to serve on the Board – Armen Changizian, Lou
Larson and Brenda Haugen.<o:p></o:p></div>
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March 11, 2003 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Gary reviewed the decision to hire Northwest
Community Management to manage association business. He said he expected to
initiate the contract within five days at the earliest.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l45 level1 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->It was hoped by all present that the management
company will make an extra effort to bring all rental properties into
compliance. It was also suggested that renters be included in community
activities to hopefully inspire a willingness to comply with the CC&Rs.<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="mso-list: l45 level1 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Regarding CC&Rs, Armen Changisian reminded
board that with a 75% vote of homeowners we could alter the CC&Rs to the
comfort of all concerned.<o:p></o:p></div>
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April 8, 2003 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Old Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l45 level2 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Lou
Larson reviewed his appearance at the planning commission where he presented
homeowner concerns regarding the impact of continuing home construction on the
neighborhood. The main concern is water runoff and subsequent erosion problems.
Lou felt it important to make the concerns a matter of public record to
facilitate follow-up on any action the city may take. He noted our association
with 220 homes packs some political clout.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l45 level2 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Discussion
was held on the plan to deliver a copy of the CC&Rs along with the NW
Community Management welcome letter. The neighborhood was divided up among the
board members who will hand deliver the material. Gary will contact Armen to
check the status of the copies of the CC&Rs he volunteered to run off.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l45 level1 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l45 level2 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->General
discussion was held regarding the continuing vacancy of the commercial building
on the corner of College and Foothill. The belief is that Avamere owns the
building and maintains control over the property as long as the building is
vacant. Various stories have been circulated regarding Avamere rejecting a
mini-mart at that site and the City rejected a café proposal.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l45 level2 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
homeowners present agree it is an eyesore upon entering the neighborhood.
Further history and future plans would be welcome.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l45 level2 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Eric
requested a time to take a neighborhood tour with the board members to
ascertain CC&R compliance issues.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l45 level2 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Eric
(NWCM) reviewed ideas to promote proxy return. In order to facilitate
resolution or amendment passage he suggested dropping the quorum figure from
75% to 25-30%<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l45 level2 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Discussion
continued regarding Board and NWCM interaction. <o:p></o:p></div>
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May 13, 2003 Annual Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Election of Directors:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l45 level2 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Discussion
was held on the quorum status for this meeting. Thirty-five voting members
including proxies ere counted, half of what is needed for a voting quorum.
There are 222 homeowners requiring 66.6 – voting members for a quorum.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l45 level2 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->It
was agreed by those in attendance to accept nominations and volunteers for the
open board position and appoint those people to the board.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l45 level3 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Appointments include: Linda Hanson, Bob Ehmann
(Kathleen Mace), James Meenahan and Tony Roos<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Standing board members who will continue to
serve are: Brenda Haugan, Joel Murray and Lou Larson<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l45 level3 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Joel Murray moved and Mary Wheeler seconded that
the homeowners present approve the appointed and standing board members. Motion
carried.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Financial Report and Budget Review<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l45 level2 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
financial report and budget review will be postponed until the next regular
board meeting. The OKHA bookkeeper has not yet transferred the needed
information to NWCM. Assessments have not yet been mailed but will be soon.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l45 level1 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Committee Sign-Up<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l45 level2 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->There
have been no committee members other than board representation on any
committee. Volunteers were requested.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l45 level2 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Landscape,
Design and Compliance – NWCM will field all complaints and design plans and
work with the landscape maintenance people in conjunction with OKHA. The board
will make any final decisions based on NWCM recommendations. Bob Ehmann will
represent the board on this committee.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Old Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l45 level3 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->The only ongoing old business regards the
management company and its takeover of OKHA affairs and has been discussed
thoroughly at previous meetings.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l45 level2 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->From
the floor came a request to change the CC&Rs to reflect the city ordinances
regarding parking of cars on the street. It was noted that a 70 percent quorum
of homeowners are needed to change the CC&Rs. Discussion was held regarding
the city’s enforcement policy.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Gary
Heckman, as outgoing President, made three recommendations to the new Board<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Refine the CC&Rs to include<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->A fine system and schedule for non-compliance<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Initiate the feasibility of placing a cap on
rental properties<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 2.0in; mso-add-space: auto; mso-list: l45 level4 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Seek to lower the quorum requirement from 70
percent to 30 percent<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l45 level3 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Discussion followed.<o:p></o:p></div>
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<br /></div>
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<br /></div>
<div class="MsoNormal">
June 10, 2003 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Old Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l45 level2 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Appointment
of New Board Members<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l45 level3 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Greg Meenahan, Tony Roos with Bob Ehmann as
alternate. Moved and passed.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l45 level2 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Election
of Board to Offices<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l45 level3 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->President:<span style="mso-tab-count: 2;"> </span>Lou
Larson<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l45 level3 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Vice President:<span style="mso-tab-count: 1;"> </span>Greg
Meenahan<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l45 level3 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasurer:<span style="mso-tab-count: 2;"> </span>Brenda
Haugen<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Secretary:<span style="mso-tab-count: 2;"> </span>Linda
Hanson (non-Board member)<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasurer’s Report:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l45 level2 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Joel
Murray noted no information had come from the past CPA. Northwest Community
Management Company (NCMC) is now in possession of all OKHA funds, payables and
receivables. Joel is proceeding with a request for refund on previous CPA fees
from September of 2002 to present.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Board Comments:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l45 level2 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Lou
Larson addressed the Board and those in attendance regarding the legal mandate
of the Board to follow the CC&Rs. It is the goal of the Board to protect
and increase the value of the property of the residence and the Association.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Review & Adoption Issues:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l45 level2 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Fine
Schedule – Letter amended in Section 3 to request signature return receipt for
the letters mailed. Moved and adopted.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l45 level2 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Violation
Letters – moved and adopted.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l45 level2 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Rent/Lease
Rules Resolution – Moved and adopted. The Chair recognized a statement of
community concern from Tony Roos on this adoption. So noted.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l45 level2 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Attorney
Selection – A.R. Vial of Portland was selected. Moved and passed.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l45 level2 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Document
Review of $750.00 Intent Fee for attorney – Motion to table this issue until
the finances of the association have been made available. Motion tabled.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l45 level2 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->HOA
Web Site – Motion to table this issue until the associations finances have been
reviewed. Motion tabled.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l45 level2 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Pro
Tempore Committee formed of Brenda Haugen and Tony Roos to look into the
sprinkler system repairs to date accomplished by Seven Dees Landscaping.<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l45 level2 lfo26; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Tim
Hatten of 1018 Hillsdale Dr. brought question to the Board regarding the budget
and a quorum at the Annual Meeting.<o:p></o:p></div>
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<br /></div>
<div class="MsoNormal">
July 8, 2003 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l53 level1 lfo59; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Open Communication:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l53 level2 lfo59; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Karen
Spear requested clarification/guidelines for lawn watering & fertilizing.
Greg Meenahan provided the guidelines.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l53 level2 lfo59; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Ken
Mattock inquired as to the procedure for learning of the status on complaint
issues and the timing of resolutions. Greg Meenahan advised for specific
violation to request information of NWMC.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l66 level1 lfo27; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasurers Report: Brenda Haugen -<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l66 level2 lfo27; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Checking
Account:<span style="mso-tab-count: 1;"> </span>$4,910.59<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l66 level2 lfo27; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Money
Market Fund:<span style="mso-tab-count: 1;"> </span>$9,000.00<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l66 level2 lfo27; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->TOTAL
ASSETS:<span style="mso-tab-count: 1;"> </span>$13,910.59<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l66 level1 lfo27; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Old Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l66 level2 lfo27; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Greg
Meenahan advised past compliance researched. Tree documents found. Priorities
have been set and violation letters are being sent via NWCM.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l66 level2 lfo27; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Lou
Larson advised trees that had not been planted by the City should…request in
force by the Board for the City to complete its tree obligation.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l66 level1 lfo27; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l66 level2 lfo27; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Roberts
Rules of Order – Postponed until next meeting<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l66 level2 lfo27; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Request
from NWMC regarding acceptance of the following by OKHA Baord:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l66 level3 lfo27; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Lots not legally bound to OKHA be removed from
the billing schedule<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l66 level3 lfo27; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Blanket authorization to send requested
documents with regard to resales in the community<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 2.0in; mso-add-space: auto; mso-list: l66 level4 lfo27; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Motion moved and passed to accept items 1 &
2 above<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l66 level2 lfo27; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->NWMC
also noted as of 7/2/03 (52) violation letters had been mailed<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l66 level2 lfo27; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Finance
letter of 6/6/03, from Tina Brown has now established the finances to move
forward for the association<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Resignation of Joel Murray from Board – moved
and accepted<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="mso-list: l66 level1 lfo27; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Nominating Committee of Lou, Greg and Brenda was
formed to seek new board member<o:p></o:p></div>
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August 2003:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Parking and children:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l92 level2 lfo7; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->“Though
our neighborhood agreements (CC&Rs) don’t allow parking on the streets,
Oregon Law has overridden this regulation, making it unenforceable. However,
because cars parked along the street potentially block the visibility of
smaller children running, riding, or skating into the street, we ask that you
park in the garage or driveway whenever possible.”<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l92 level1 lfo7; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Board Actions:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l92 level2 lfo7; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
Association has about $13,910.59 in its accounts.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l92 level2 lfo7; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Accepted
the resignation of Joel Murray, as he will be moving on. A nominating committee
was formed to find a replacement for him.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l92 level2 lfo7; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Lots
not bound to the Association will be removed from billing. These are Lots C-1
through C-8, Lot 128 (no CC&Rs recorded) and Lots G1-G6 (not annexed to Oak
Knoll HOA).<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l92 level2 lfo7; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Authorized
a request from NWMC to send out requested documents with the resale of lots in
the community, i.e. meeting minutes, insurance confirmations etc.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Covenants and Requests<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l92 level2 lfo7; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Action
on Complaints:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l92 level3 lfo7; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->52 non-compliance letters were sent out in July.
Please, let us all try to avoid non-compliance problems.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->The Board says that trash cans must be out of
view of the street. Please comply with this.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l92 level2 lfo7; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->If
you have any complaints about compliance by association members with the
conditions, covenants and restrictions (which we all agreed to when the home
was purchased, and came with the deed to your home), please contact your
association’s management company…<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l92 level1 lfo7; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->“If you need a copy of the CC&Rs, you may:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l92 level2 lfo7; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->You
may request a copy from Northwest Community Mgt. Co. at a cost of $25.00
payable in advance.<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l92 level2 lfo7; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->See
if your neighbor has a copy you can borrow or request it be emailed in Word 97
document from: macehmann@yahoo.ciom<o:p></o:p></div>
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August 12, 2003 Meeting Agenda:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Call to Order<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l13 level1 lfo63; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Review Minutes of the July 8, 2003 Meeting for
Board Approval<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l13 level1 lfo63; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Old Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l13 level2 lfo63; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Roberts
Rules of Order – Greg Meenahan<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l13 level2 lfo63; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Request
by NWMC for consideration of a monthly meeting date change due to the
difficulty in completing the financial statements in time for the Board’s
review prior to the current meeting date<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l13 level2 lfo63; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Compliance
time frame for Non Owner Occupied Lots to provide the Board with the Rental
Profile form and a copy of the certification of delivery of the CC&Rs,
Bylaws and Rules & Regulations to each of their tenants<o:p></o:p></div>
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September 2003 (1):<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Covenants and Requests:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l71 level2 lfo8; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->“The
prosecution of the citations previously issued is continuing. The Board has
held hearings for those who requested them.”<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l71 level1 lfo8; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Board Actions:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l71 level2 lfo8; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Tabled
the Noise Amendment to the CC&R’s until October 21<sup>st</sup> meeting.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l71 level2 lfo8; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Is
having the Budget Committee prepare the draft budget for 2004 – 2005. Brenda
Haugen chairs the committee.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l71 level2 lfo8; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Remember:
the monthly meetings are changed to the 3<sup>rd</sup> Tuesday of each month. <o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l71 level1 lfo8; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Nominating Committee:<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l71 level2 lfo8; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
nominating committee is looking for a person to fill the current board vacancy.
Any one interested is encouraged to submit their name to Northwest Community
Management Co. The committee will conduct interviews and submit a list to the
board for consideration.<o:p></o:p></div>
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September 2003 (2):<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Chair Thoughts:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l104 level2 lfo43; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Association
members volunteering their time and expenditures are helping our community
become a more attractive place to live. The following have done their part for
all of us. Albert and Tammy Konze at 3239 N. Center St. struggled for several
years with a lawn that just wouldn’t look the way they wanted. Last year they
installed a new sod lawn. What a difference it has made!<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l104 level2 lfo43; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Guy
Rains purchased his home at 3306 Center St. this year. It used to be a rental
property and never looked very good. Now it looks great! Now a marginal
property is an asset to our community.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l104 level2 lfo43; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Rex
and Lynette Osborne purchased their home at 3229 Center St. a couple years ago.
This property never looked that great. Now it is a real addition to our area. <o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l104 level2 lfo43; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->These
are just a few examples that are making Oak Knoll an attractive neighborhood.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l104 level1 lfo43; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Board Actions:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l104 level2 lfo43; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Treasurers
Report: <span style="mso-tab-count: 1;"> </span>$18,509.55<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l104 level2 lfo43; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
meeting date for the monthly meetings is changed to the 3<sup>rd</sup> Tuesday
of each month. This is to allow financial documents to be received and
accurately reconciled before the meeting.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l104 level2 lfo43; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Approved
the landscaping extension for John Moore until October 31, 2003.<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l104 level2 lfo43; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Landscape
the starting time for maintenance will be after 8:30 am.<o:p></o:p></div>
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September 16, 2003 Meeting Agenda:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l68 level1 lfo62; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Call to Order<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l68 level1 lfo62; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Officers Roll Call<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l68 level1 lfo62; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Homeowner Appeals Hearing<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Open Communication from the Floor<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Old Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l68 level2 lfo62; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Noise
amendment to CC&Rs discussion<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l68 level2 lfo62; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Board
packet notes from NWMC Management Report<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Landscape
& Design Procedure<o:p></o:p></div>
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October 21, 2003 Meeting Agenda:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Call to Order<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Open Communication from the Floor<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Review Minutes of the September 16, 2003 meeting
for Board approval<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Old Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l50 level2 lfo61; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Noise
amendment to CC&Rs discussion – Tony Roos<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->McGraff
House Program Request for Volunteers – Lou Larson<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Board
criteria evaluation for NWMC and visit to NWMC offices report<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l50 level2 lfo61; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Board
packet notes from NWMC Management Report<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Board
Discussion on the disposition of Oak Knoll 5 & 6, The Glen at Oak Knoll<o:p></o:p></div>
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December 2003:<o:p></o:p></div>
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</span></span></span><!--[endif]-->Budget details given, total expenses $29,700.00<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Professional
management: $10,020.00<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Board Report:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Heard
a landscape design appeal and granted an extension until March 1, 2004.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l87 level2 lfo9; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->“Received
a report from Greg Meenahan on his visit to NWMC offices. Greg provided the
Board with examples which he received on procedures and conduct of the Boards
of other Homeowner Associations.”<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l87 level2 lfo9; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Reviewed
the annexation agreements and plotting plans for the Oak Knoll development
presented by Lou Larson. Lou noted that Oak Knoll #10 had inadvertently been
billed for annual fees in 2003. Oak Knoll #10 is not a part of the Oak Knoll
Homeowner Association. The Board voted to refund any fees received from Oak
Knoll #10 residents.<o:p></o:p></div>
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December 16, 2003 Meeting Agenda:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Call to Order<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Officers Roll Call<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Open Communication from the Floor<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Review Minutes of the November 18, 2003 meeting
for Board approval<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasurers Report<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->2004 Budget – final & vote for approval,
Brenda Haugen<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Board
packet notes from NWMC Management Report<o:p></o:p></div>
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January 2004:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Board Actions:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Extended
the date to February 1, 2004, for building repairs to Kelly Stockton of 1218
Foothills Dr.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Approved
Linda Hanson to fill the vacant position on the Board.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Discussed
future annexations of lots to OKHA. This discussion will be taken up again in
2004.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Requested
financial detail information from NWMC. This information will assist the Board
in future decision making processes.<o:p></o:p></div>
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February 2004:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Board Actions:<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l29 level2 lfo12; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->There
was active discussion of annexing additional lots to the association. This
discussion is still continuing and was tabled until the next meeting. Several
thought options are being pursued to make this annexation available to lots
currently outside the association.<o:p></o:p></div>
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February 18, 2004 Meeting Agenda:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Motion for the Review of the association Bylaws
and CC&R – attorney document review considering the annexation proposals
and changes to the association documents bringing them current with Oregon
statutes.<o:p></o:p></div>
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April 2004:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Covenants and Requests:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l105 level2 lfo11; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->“Planning
to change the landscape design in your front yard or other areas that can be
viewed from the street or alley? If so, did you know you were required to
submit a plan to the Design, Landscape & Compliance Committee? <o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Special Request:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l105 level2 lfo11; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
board is looking for some accountant member to review the Association’s
financial documents with the Board. If you are interested, please let a board
member know.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Board Actions:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l105 level2 lfo11; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
Board is reviewing the information on the Renal/Lease Resolution and will have
discussion on it at the April meeting.<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l105 level2 lfo11; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->“The
Street Tree project has been given back to the city regarding species and
planting of the trees. The Board will monitor the City as to how and when the
correct species of trees will be planted.”<o:p></o:p></div>
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May 2004:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Board Actions:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l47 level2 lfo44; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->CC&R’s
and By-laws were provided to current residence of 1312 Foothills Dr. and 3220
Ivy Dr.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
meeting signs for association meetings are nearly complete. The Board and
community extend thanks to Tony Roos for all his work to provide the signs.<o:p></o:p></div>
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June 2004:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Covenants and Requests:<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l105 level2 lfo11; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->In
our Homeowner Covenants, parking of RV’sm utility trailers, boats, pickup
campers and shells are limited to a total of 14 days in any one calendar year
on the street, driveway or any parking area. The City of Newberg provides for
only 3 continuous days of parking of these. Please be a good neighbor and
comply with this rule.<o:p></o:p></div>
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July 2004:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Covenants and Requests:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l105 level2 lfo11; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->6.1
No signed or other advertising device shall be erected or constructed upon or
placed within or on any Lot, House, building, structure or in any areas or part
of Oak Knoll except one (1) sign not larger than eighteen (18) inches by
twenty-four (24) inches advertising such House for sale.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l105 level2 lfo11; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Because
of the numerous complaints regarding the number and placement of signs
throughout our neighborhood, Northwest Management will be enforcing Section 6
of the CC&Rs more diligently. The most common violations are garage sale
signs, however other signs that are commonly see are “For Sale” and “For Rent”
signs, whether they are on property being rented or not will be considered a
violation. The only exception to this rule is the use of political signs, which
are considered a form of speech.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l105 level2 lfo11; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Offending
signs will be removed and a letter of violation will be mailed to the homeowner,
indicating that a violation has occurred, that a hearing is scheduled for a
specific date, and if the violation occurs again, after the hearing date, a
fine of $100 per occurrence will be assessed against the owner of the property.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Board Actions taken on June 10, 2004:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l105 level2 lfo11; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Brenda
Haugen was appointed to the Board to fill the current open Director position.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l105 level2 lfo11; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
Board elected officers for the coming year:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->President: Lou Larson<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Vice President: Greg Meenahan<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l105 level3 lfo11; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Secretary: Linda Hanson<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l105 level3 lfo11; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasurer: Brenda Haugen<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l105 level3 lfo11; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->General Director: Tony Roos<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l105 level2 lfo11; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
following motion(s) were passed:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l105 level3 lfo11; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Suspending payment to the Reserve Account for
the remainder of 2004.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l105 level3 lfo11; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Replacement of a missing tree on Foothills
Drive.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l105 level3 lfo11; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Changing insurance handlers to Insurance
Exchange, Inc.<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l105 level3 lfo11; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Increasing our insurance deductible to $2,500,
and removing the terrorist coverage<o:p></o:p></div>
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August 2004:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Chair Thoughts:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l105 level2 lfo11; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->This
week the association received some good news regarding a collection on a lot
for delinquent dues and CC&R violation fines. The total owed was $4,321.00
and we recovered $2,042.00. The home was foreclosed because of default on the
mortgage and for the mortgagee to secure a clear title a settlement was
negotiated by our management company and attorney.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l105 level1 lfo11; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Board Actions on July 20, 2004:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l105 level2 lfo11; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Two
tree replacements have been scheduled for late fall on Foothills Drive.<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l105 level2 lfo11; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->“The
Board is asking for members to have input on the landscaping of the traffic
circle at Foothills Drive and Center Street. This circle has been the subject
of numerous concerns to the Board in areas of water expenditures, safety and
child play hazard. This landscaping will be scheduled for 2005 and your input
is greatly appreciated.”<o:p></o:p></div>
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September 2004:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Board Actions on August 17, 2004:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l105 level2 lfo11; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Following
tabled discussions:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l105 level3 lfo11; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Tree species, counts and locations, filing fees
for resolutions, joining the association voluntarily for adjacent properties
outside the association, parking strip and landscape materials suggestions
list, and the landscaping of the Center St./Foothills Dr. circle.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l105 level1 lfo11; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Chair thoughts:<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l105 level2 lfo11; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->City
of Newberg took on the cost to improve traffic circle out of its capital
improvement projects ($27,087.60).<o:p></o:p></div>
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October 2004:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Chair Thoughts:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l36 level2 lfo13; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->During
the past three months we have had quite a number of new homeowners take up
residence here in Oak Knoll. <o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Board Actions on September 21, 2004:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l36 level2 lfo13; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
procedures for voluntary joining into the association were tabled until the
February, 2005 meeting.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l36 level2 lfo13; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
Board will be addressing the suggestions for parking (sic) strips and landscape
maintenance at the October meeting.<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l36 level2 lfo13; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
Board thanked Showcase Landscape for the maintenance on a residence in
foreclosure. Showcase did the maintenance at no charge to our Association.<o:p></o:p></div>
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November 2004 (1 & 2):<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Board Actions:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l36 level2 lfo13; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
two missing trees on Foothills Drive are now approved for replacement.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l36 level2 lfo13; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Motion
to prohibit fruit and vegetable bearing plants in the parking strips effective
June 1, 2005 – passed.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l36 level2 lfo13; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Motion
to adopt the new financial penalty resolution - passed<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l36 level1 lfo13; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Total Units: 198<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Assessment/Unit: $160.00<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Assessment Revenue: $31,680.00<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Expenses: <o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Water
$5,000 (Irrigation on Foothills Drive)<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l36 level2 lfo13; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Community
Social events $500<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l36 level2 lfo13; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Northwest
Community Management $11,820<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l36 level1 lfo13; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->From the Board:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l36 level2 lfo13; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->“At
our last board meeting…several homeowners…were confused about the Architectural
Review process…This confusion isn’t surprising because it seems each group of
the Board members who have directed the Association have had differing views on
this topic.”<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l36 level2 lfo13; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->“The
reason that the Board has requests (sic) plans of homeowners who are <u>significantly</u>
modifying their landscaping or the physical structure of their home, through
the building of an addition…”<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l36 level2 lfo13; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->“If
no plan is submitted and the changed landscape or home turns out to be not in
harmony and consistent within the homes and landscaping previously installed in
and on other Lots in Oak Knoll, the board (sic) could ask for specific
changes.”<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l36 level1 lfo13; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Board Actions on November 16, 2004:<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l36 level2 lfo13; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Lou
Larson’s resignation from the Board was accepted.<o:p></o:p></div>
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March 2005:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l83 level1 lfo14; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->From the Board:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l83 level2 lfo14; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->“At
the last board meeting there was no action taken regarding our Associations change
of management…Board is combing through the contract and continue to come up
with important questions about service levels. The Board has three service
levels to choose from:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l83 level3 lfo14; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Amplified – two drive-through inspections per
month<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l83 level3 lfo14; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Standard – one drive through per month<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l83 level3 lfo14; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Cooperative – no required drive-through
inspections required<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l83 level2 lfo14; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->“With
NWCM we are currently paying $985/month…and averages two inspections per month<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l83 level1 lfo14; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasures (sic) Report – January 24, 2005:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l83 level2 lfo14; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Checking
Account <span style="mso-tab-count: 2;"> </span>$17,437<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l83 level2 lfo14; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Money
Market Fund <span style="mso-tab-count: 2;"> </span>$8,546<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l83 level2 lfo14; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->TOTAL
ASSETS<span style="mso-tab-count: 2;"> </span>$25,983<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l83 level1 lfo14; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Board Actions on February 15, 2005:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l83 level2 lfo14; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Motion
to stop all violation letters – failed<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l83 level2 lfo14; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Motion
to have NWCM advise President of all violations before sending violation
letters – Passed<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l83 level2 lfo14; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Motion
to change management service – Postponed<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l83 level2 lfo14; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Motion
to extend by 30 days the landscape deadline for 1200 E. Foothills - Passed<o:p></o:p></div>
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<div class="MsoNormal">
April 2005:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l93 level1 lfo15; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->From the Board:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l93 level2 lfo15; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->“At
the last board meeting the motion to change management companies passed. The
official change of management will take place on June 1<sup>st</sup>. This will
allow the time necessary to move our records and to make the necessary changes
with our bank…The Board chose the “standard” plan (but SCM agreed to two
drivethroughs (sic) per month during the spring, summer and fall months).”<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l93 level1 lfo15; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasure’s (sic) Report February 24, 2015<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l93 level2 lfo15; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Checking
Account <span style="mso-tab-count: 1;"> </span>$3,802<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l93 level2 lfo15; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Money
Market Fund<span style="mso-tab-count: 1;"> </span>$26,049<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l93 level2 lfo15; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->TOTAL
ASSESTS<span style="mso-tab-count: 1;"> </span>$29,851<o:p></o:p></div>
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May 2005:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l5 level1 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->From the Board:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->At
last count there were over 100 missing (street) trees in our Association.
During the April 19<sup>th</sup> meeting the Board discussed the ramifications
off CC&R rule 4.6.7<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l5 level3 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->“Street Trees. Each Lot shall have installed on
it the number and type of street trees under any landscaping plan submitted by
Declarant and approved by the City of Newberg. Each Owner shall pay to
Declarant upon demand, the amount necessary for Declarant to install the street
trees on Owner’s Lot. Upon receipt of payment, Declarant shall have the street
trees installed. In the event an Owner fails or refused to pay Declarant the
cost of the street trees, Declarant shall have a lien upon the Lot for the cost
of the street trees, which lien may be perfected and foreclosed as provided
under Oregon statutes.”<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
problem with the Declarant putting in the trees and making the owner pay was
that in most cases there was no owner, yet. Most of the homes in our
neighborhood were built speculatively.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->To
confuse things just a little more there is also a city ordinance that states
that a Final Occupancy Permit is not to be granted until the proper trees are
planted. So, in parking strips (sic) where there are no trees the City was
negligent in enforcing its own ordinance.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
Board feels strongly that all home owners (sic) should be treated equally. When
a home owner (sic) submits a plan for changing the landscape design of their
parking strips (sic), the board must require that the correct trees are a part
of the plan.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
Board decided that it isn’t fair that people who don’t submit plans for
landscape changes are not being required to plant trees.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->But
because we think the City was negligent by not enforcing the ordinance, instead
of simply requiring all home owners (sic) to plant trees, it was decided that
first we would attempt to work with the city to resolve the issue.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
Board has not decided what to do is we are not successful with the City.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->If
you don’t want to wait and would like to plant your trees now, the following is
a list of tree types…<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l5 level1 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->A Special Thank You:<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Linda
Hanson will be going off the Board after the next Board meting having served for
the passed two years. She came on to fill a vacancy and has served as our
Secretary ever since. Before that she served on the board in various positions,
including as President.<o:p></o:p></div>
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June 2005:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l95 level1 lfo45; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->From the Board:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l95 level2 lfo45; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->As
of June 1<sup>st</sup>, Superior Community Management Company is employed by
our Association. (sic)<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l95 level1 lfo45; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Annual Meeting:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l95 level2 lfo45; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Unfortunately,
we were twenty home owners (sic) short of a quorum, so the meeting held May 17<sup>th</sup>
was adjourned with no business taking place. We did take time to answer
questions of those in attendance.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l5 level1 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasure’s (sic) Report April 24, 2005:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Checking
Account <span style="mso-tab-count: 1;"> </span>$4,514<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Money
Market Fund<span style="mso-tab-count: 1;"> </span>$26,051<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->TOTAL
ASSETS<span style="mso-tab-count: 1;"> </span>$30,565<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l5 level1 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Board Actions:<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->None<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
August 2005:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l5 level1 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Following is a list of homes that are <u>not </u>in
the OKHA association (sic) that were supposed to be, but because developers
failed to submit final documentation are excluded:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->3220
Center St.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->3408
Center St.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->3419
Center St.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->3509
Center St.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->3230
Center St.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->3409
Center St.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->3501
Center St.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->3510
Center St.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->3500
Ivy Dr.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->1001
Hillsdale Dr.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->1006
Hillsdale Dr.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->1012
Hillsdale Dr.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->1018
Hillsdale Dr.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->1100
Hillsdale Dr.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->1108
Hillsdale Dr.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->1112
Hillsdale Dr.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->1118
Hillsdale Dr.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->905
Hilltop Dr.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->908
Hilltop Dr.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->909
Hilltop Dr.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->915
Hilltop Dr.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->919
Hilltop Dr.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l5 level1 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->There are a total of 198 homes in the
Association.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l5 level1 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasure’s (sic) Report June 30, 2005<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Checking
Account<span style="mso-tab-count: 1;"> </span>$900<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Money
Market Fund<span style="mso-tab-count: 1;"> </span>$26,089<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->TOTAL
ASSETS:<span style="mso-tab-count: 1;"> </span>$26,989<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l5 level1 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Board Actions in the meeting of July 19, 2005:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Motion
to appoint Don Sasse to the Board: Passed<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l5 level2 lfo16; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Motion
proposed to amend CC&R’s Section 6 to allow temporary signs: Failed.<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
January 19, 2010 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l117 level1 lfo65; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Managers Report:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l117 level2 lfo65; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->3239
N. Meridian – homeowner is in process of removing the parking pad. Superior
will send fine letter if it is not completed by 1/22/10.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l117 level2 lfo65; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Tree
Planting on Foothills – Don Sasse was not available to provide an update on his
conversation with Avamere so Superior will contact them about replacing the
tree in their parking strip. Tony Roos said the trees recommended by Sunrise
Landscape are of good quality and asked Superior to contact Sunrise to schedule
the installation<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l117 level2 lfo65; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Garbage/Recycle
– the board affirmed their policy of allowing waste/recycle cans to be stored
along the side of the homes but they are not to be left in the street or
driveway after pick up day<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l117 level1 lfo65; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l117 level2 lfo65; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Alley
repairs – tabled for a future meeting<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l117 level2 lfo65; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Website
– The Oak Knoll website <a href="http://www.oakknollhomeownersassoc.org/">www.oakknollhomeownersassoc.org</a>
is operational. Greg asked the Board to experiement with the various features
and report any issues.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l117 level1 lfo65; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
agreement with Vial-Fotheringham on the process for turning over fines for
collection was reviewed and signed by the Board<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l117 level2 lfo65; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
Board unanimously approved $99 to purchase an all-weather digital camera with a
motion detector to be used by the board to capture proof of violations, in
particular pet issues<o:p></o:p></div>
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March 16, 2010 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Officer Reports:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l49 level2 lfo28; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Financials
– The Feb. 2010 financials were reviewed and unanimously approved as submitted.
There was a question about the landscape invoice. It was determined $490 was
the regular monthly maintenance and $500 was for the tree replacement on
Foothills Dr. The Board also asked that next yrs annual budget be mailed with
the homeowners annual assessment invoice to reduce postage expense.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Manager’s Report:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->809
Quail Dr. – the Board approved $30/mo. and is not waiving<span style="mso-spacerun: yes;"> </span>interest or late charges. The Board asked
Superior if next yr. homeowner’s could be provided with an additional thirty
days to pay their annual assessment before late charges are assessed. Superior
believes this conflicts with the association’s Collection Resolution but they
will research and notify the Board.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l49 level2 lfo28; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Linda
Hanson asked who is responsible for the repair of sidewalks on Foothills if
they are damaged by trees which (sic) the HOA maintains. Superior will research
and provide the Board with an option.<o:p></o:p></div>
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April 20, 2010 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Officer Reports:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l118 level2 lfo66; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Financials
– The March 2010 financials were reviewed and unanimously approved as
submitted. Tony asked for additional information regarding a certified letter
charge. Superior will send the information to the Board.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Manager’s Report:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l118 level2 lfo66; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Board
reviewed the HOA Resolution of Unpaid Charges and would like to extend the time
for homeowners to pay their annual assessment before additional fees are
assessed. Superior will review the HOA documents to see if the annual
assessment can be billed in January with a due date of March 31 and notify the
Board<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l118 level2 lfo66; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Alley
repairs – tabled to June Board meeting<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l118 level2 lfo66; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Sidewalk
Repairs – Proposal from Sunrise Landscape was reviewed. Greg will contact Noel
to see if price for removal of two trees and replacement of cement can be
reduced<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l118 level2 lfo66; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->1312
Foothills Parking Strip – Tony and Sunrise Landscape reviewed the parkway and
do not think there is a leak in the sprinkler system. There has been no water
consumption recorded on billings. Superior will contact homeowner and let him
know he can install a maximum of three stepping stones, not to exceed 12” in
diameter in the parkway between the sidewalk and street in front of his home.
Installation must be flush to the ground.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Tony
mentioned parking strips to be rutted. Greg will mention this to the landscaper
when he contacts him about the sidewalks<o:p></o:p></div>
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May 18, 2010 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Manager’s Report<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l64 level2 lfo67; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Tree
infestation on Foothills-Sunrise Landscape will investigate and report back to
the Board on what needs to be done<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l64 level2 lfo67; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Status
of Foothills sidewalk project – Greg ssked SCM to contact the landscaper to see
if the bid to repair the sidewalks can be reduced<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l64 level2 lfo67; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Alley
Repair – Greg asked SCM to obtain a couple of bids for the Board to review<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l64 level2 lfo67; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Board
appointments – Brenda Gaugen has agreed to continue to serve on the Board. Her
new term will expire in 2013. The Board appointed the following officer
positions for the next Board term:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Tony Roos – President<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Don Sasse – Vice President<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l64 level3 lfo67; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Brenda Haugen - Treasurer<o:p></o:p></div>
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July 20, 2010 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Manager’s Report:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l111 level2 lfo29; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Tree
infestation on Foothills-Arborist not sure testing will provide useful
information so Board will not order tests. Board will ask Sunrise Landscape to
contact arborist when tree is removed so he can see the roots to determine if
root girdling is causing the trees to die<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l111 level2 lfo29; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Tree
replacement on Foothills-area at E. end of Foothills is very wet. Superior will
contact landscaper to see if sprinklers can be adjusted or if he has other
recommendations. No replacement trees planned for this area until water issue
is addressed<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Sidewalk
repairs on Foothills – Board asked Superior to confirm if association has
sufficient funds available to make the sidewalk repairs caused by the tree
roots<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l111 level2 lfo29; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Alley
Repair – Board unanimously approved DMR Concrete for SE alley repair. Bid is
$5437.50. Superior will contact DMR to schedule the repair and notify impacted
homeowners of timing and estimated financial impact to those living on this
alley<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Landscaper
Performance – Superior will contact Sunrise Landscape about watering issues.
Don had additional keys made for the irrigation vault which will be maintained
by Superior.<o:p></o:p></div>
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August 17, 2010 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Managers Report<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l111 level2 lfo29; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Tree
removal – Sunrise Landscape bid to remove and haul away 4 dead trees is $195
for large trees and $95 for small trees. To remove the trees and also grind the
stump is $385 for large trees and $210 for small trees. The Board unanimously
decided to wait on this project until the sidewalk repairs and alley repair is
completed. Tony will contact an arborist to see if they are interested in
working with the HOA to address various tree issues.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Sidewalk
Specialists obtained approval from the city of Newberg to grind various
sidewalk trip hazards on Foothills. The Board unanimously approved the bid for
$948 to complete the work. There is on location at 715 Foothills where one
panel needs to be replaced. The Board unanimously approved DMR Concrete to
replace this panel for $150<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l111 level2 lfo29; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
Board asked Superior to contact the owner of 1219 Oak Knoll Ct. to address the
landscaping issues with the property<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l111 level2 lfo29; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Alley
Repair – DMR Concrete started the SE alley repair and found the concrete is
8-12” thick rather than the anticipated 6” so it has taken them longer to
remove the entries and they have more to haul away. The Board unanimously
approved an additional $300 for the project.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
Board unanimously approved billing homeowners who live on this alley, one
payment due in 90 days, to pay the balance of the repair not covered by their
reserves. It is expected the payment will be approximately $250 but the final
amount will be determined once the project is completed. Late payments will be
charged interest in accordance with the association’s documents.<o:p></o:p></div>
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</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l111 level2 lfo29; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->No
new business<o:p></o:p></div>
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October 19, 2010 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Board Members Present:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Brenda
Haugen, Greg Meenahan, Linda Hanson, Tony Roos (absent), and Don Sasse<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Manager’s Report:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l34 level2 lfo64; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->There
were no pending projects or issues to report<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l34 level2 lfo64; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Tree
Pruning – The Board asked Superior to obtain a third bid for the tree trimming
on Foothills. Don Sasse will provide Superior with a name.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l34 level2 lfo64; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Landscape
Repair – Greg recommended the Board ask the arborist selected for the tree
trimming to give an opinion about the possible impact to street trees of the
drainage proposal from Sunrise to repair the SE parking strip on Foothills.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l34 level2 lfo64; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->2011
Budget Approval – The Board unanimously approved the 2011 Budget, increasing
assessments to $225 per yr. with an additional $10 paid by homeowners living on
the alleyways. Superior will draft a cover letter for Board approval.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l34 level2 lfo64; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Linda
suggested the Board post on the Association website that there will not be a
Board meeting in December. Greg said he would take care of the posting.<o:p></o:p></div>
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November 16, 2010 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Manager’s Report:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l90 level2 lfo30; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
motion was made and unanimously approved to rescind the prior approval of NW
Tree Specialists to prune the trees on Foothills Dr. The Board unanimously
approved Tree-ific Arbor and Landscape Care to do the work as they were the
lowest bid at $5,200 and have done work for the city of Newberg<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l90 level2 lfo30; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
Board reviewed and unanimously approved the cover letter to be sent to
homeowners with the 2011 budget after it is updated to include the information
on the tree pruning bid that was selected<o:p></o:p></div>
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January 18, 2011 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Manager’s Report:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l90 level2 lfo30; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Superior
reported on the findings from the City of Newberg Public Works department
regarding the excessive water in the parking strip between 1224 and 1324
Foothills. The city reported they found no signs of a water leak in the area.
They checked the hydrants, meters, and mainline valves for any signs of a leak.
They did agree the ground is soggy and indicated they would continue to check
the area to try to determine the cause.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l90 level2 lfo30; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Landscape
Repair – The Board asked Superior to obtain bids from drainage specialists for
a solution to the drainage problem in the SE parking strip on Foothills. The
Board will provide Superior with the names of companies to contact<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l90 level2 lfo30; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Tree
replacement – The Board asked Superior to contact Tree0ific for a bid to
replace the trees that have been lost on Foothills Dr. The proposal will be for
trees of approximately 2 ½” caliper and will not include the area between 1224
and 1324 Foothills until the drainage issue has been resolved<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l90 level2 lfo30; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
Board discussed the letter and petition that has been sent from a homeowner in
Oak Knoll to other owners in the association. The Board asked the association’s
legal counsel to review the process currently used for funding the
association’s reserve account and counsel confirmed the Board is complying with
the governing documents and state states. The attorney states the following:<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l90 level3 lfo30; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->“Oak Knoll was formed prior to October 23, 1999.
ORS 94.595(5)(a) provides that pre-October 23, 1999 Associations may ‘opt-in’
to the reserve study requirements in ORS 94.595(3)(a) but are not subject to
those requirements (aka do not have to conduct a reserve study) unless and until
they opt in. Pursuant to ORS 94.595(5)(a), your HOA has yet to ‘opt-in’ to the
reserve study requirement. Thus there is no legal requirement that Oak Knoll
conduct a reserve study.”<o:p></o:p></div>
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February 15, 2011 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l90 level2 lfo30; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Tree
replacement – a motion was made by Don and seconded to approve the bid from
Tree0ific to install three 2 ½” Caliper trees on Foothills Drive for $695. The
motion was unanimously approved.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l90 level2 lfo30; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->A
motion was made by Tony and seconded to obtain an opinion letter from the
Association’s attorney on the Board’s long standing interpretation of the
CC&Rs as it relates to the HOA being responsible for the maintenance of the
street trees in the common areas (ie. Planter strips), especially as that interpretation
is applied to sections 7.1 and 7.2 of the CC&Rs. After discussion, the
motion unanimously failed and an opinion letter will not be requested. It is
the Board’s opinion that section 7.1 clearly states that the common areas are
clearly defined and that the planter strips include the street trees<o:p></o:p></div>
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March 15, 2011 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Manager’s Report:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l26 level2 lfo31; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Superior
informed the Board that Treeific is not able to obtain the 2 1/2 “ caliper
trees from his original source. Andrew was found 2 ¼” trees from another company
that are more expensive but he will absorb the additional cost. The board
unanimously approved accepting the 2 ¼” trees for the same price as was
originally bid<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l26 level2 lfo31; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Drainage
issue at SE parking strip on Foothills – The Board asked Superior to contact
ProGrass, Sunrise, and Aspen Landscape for proposals to solve the drainage
issue in this area. They aslo asked Superior to contact Sunrise and ask them to
take a look at the area and not mow if it is to wet and could damage the turf.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l26 level2 lfo31; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Tree
replacement – A motion was made by Greg and seconded to approve the bid from
Treeific to install three 2 ½” caliper trees on Foothills for $695. The motion
was unanimously approved<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l26 level2 lfo31; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Lou
Larson, a homeowner attending the board meeting, asked the Board for the legal
justification for the Board’s decision to repair the sidewalks on Foothills
when they are damaged by the street trees maintained by the HOA. The Board
indicated they have reviewed the associations documents and discussed the
decision with legal counsel and have made a sound decision that it is not
necessary for the HOA to incur additional legal expense to amend the CC&Rs
to specifically address this situation.<o:p></o:p></div>
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April 19, 2011 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Managers Report:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l59 level2 lfo68; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Superior
presented this year’s annual meeting notice and quorum requirements were
discussed<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l59 level2 lfo68; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Drainage
issue at SE parking strip on Foothills – The Board reviewed the proposals from
Sunrise, Prograss, and Aspen Landscape. The Board asked Superior to contact the
city to find out if the downspouts in the area drain to the street or
underground before they make a decision on the repair<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l59 level2 lfo68; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->There
was no new business<o:p></o:p></div>
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May 17, 2011 Meeting Minutes:<o:p></o:p></div>
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</span></span></span><!--[endif]-->Unfinished Business:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Tony
asked Superior to contact Treeific to replace the dead tree on Foothills Tony
will send Superior the address<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->There
was no new business<o:p></o:p></div>
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May 17, 2011 Annual Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Board Chair called for a Quorum.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->SCM verified a quorum was not met; 26 attendees
and proxies; 60 necessary. Due to lack of a quorum of owners, the meeting will
be recalled for June 21 with a reduced quorum of 20% (40 owners)<o:p></o:p></div>
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June 21, 2011 Recalled Annual Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Board chair called for a Quorum<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->SCM verified a quorum was not met; 22 attendees
and proxies; 40 necessary (20% reduced quorum)<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Due to lack of quorum of owners at the second
attempt to hold the meeting, the annual meeting will not be held<o:p></o:p></div>
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June 21, 2011 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Manager’s Report<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Records
Retention – Unanimous approval to authorize Superior to destroy old records per
ORS retention schedule…There are currently four boxes of records to review for
destruction.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l26 level2 lfo31; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Tree
removal on Foothills – Unanimous approval to hire Treeific to remove the dead
tree at 809 Foothills and grind the stump. Cost is $275. Tree will be replaced
in the fall. Greg will contact Treeific to discuss timing and possibly adding
some grass seed in the area until the tree is replaced.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Appointment
of directors: The Board unanimously appointed Don Sasse and Joe Bonaventura to
fill the two 3yr terms expiring in ’14. Greg Meenahan resigned and Linda Hanson
was unanimously appointed to complete his term which expires in ’12.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Officer
Elections: The board unanimously elected the following board officers: Tony
Roos, President; Don Sasse, Vice President; and Brenda Haugen, Treasurer.
Superior will continue as Secretary for the Board meetings<o:p></o:p></div>
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July 19, 2011 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Executive Session:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Motion
was made and seconded to move to Executive session to meet with the
Association’s attorney.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l10 level2 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Motion
was made and seconded to have a homeowner meeting in September to discuss the
need for a $5,000 special assessment to amend the Associations CC&Rs to
clearly reflect the HOAs responsibility for maintaining street trees and
sidewalks on Foothills Drive. The proposed amendment would also correct the
location of the monument in the traffic circle and allow for the storage of
waste and recycle cans alongside the homes. The motion was unanimously
approved.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Superior
will draft a letter to owners regarding the meeting and send it to the Board
for review before mailing. The board discussed the importance of owner
participation since the amendment will need approval of 75% of owners. The
Board believes it is important to amend the documents since a literal
interpretation could be made to have the HOA responsible for the maintenance of
all street trees in the entire Association which would result in a significant
increase in landscaping costs and owner assessments<o:p></o:p></div>
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September 20, 2011:<o:p></o:p></div>
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</span></span></span><!--[endif]-->Unfinished Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l17 level2 lfo70; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Motion
was made and seconded to amend the CCRs to address issues with trees and
sidewalk maintenance, monument location and storing waste receptacles. After
much discussion regarding the probability of obtaining 75% approval from
resident, the vote was taken. Joe and Don voted yes. Brenda, Tony and Linda
voted no. The motion failed. The Board will send a letter to homeowners
regarding the decision with the 2012 assessment mailing. Combining the letter
with the assessment will reduce mail expense.<o:p></o:p></div>
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</span></span></span><!--[endif]-->Officer Report:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l17 level2 lfo70; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
August 2011 financials were reviewed and unanimously approved as submitted.
Superior will sent (sic) the Board the September water bill when it is
received.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Executive Session:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l17 level2 lfo70; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Motion
was made ands seconded to move to Executive session to discuss delinquent
accounts. Approval unanimous. Open Board meeting was reconvened at 9:00 pm<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l17 level2 lfo70; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Tony
will mark irrigation control boxes and water meters on Foothills that have sunk
below ground level so Sunrise can prepare a bid to raise the boxes to ground
level<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l17 level2 lfo70; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->A
motion was made and seconded for Superior to send a homeowner who made $25/mo
payments in ’11, a letter indicating their 2012 assessments will need to be
paid in full by the scheduled date<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l17 level2 lfo70; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
2012 draft budget was reviewed. The board asked Superior to change some
expenses to bring the projected assessment to $195. Superior will make the
indicated changes and resubmit the draft for Board approval.<o:p></o:p></div>
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October 18, 2011 Meeting Minutes:<o:p></o:p></div>
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</span></span></span><!--[endif]-->Officer’s Reports:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l10 level2 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Financials
– Due to the absence of the Treasurer, discussion of the September financials
was tabled until next month’s meeting. A couple Board members asked to meet
with Superior to review the new format. Superior will schedule a meeting with
Tina.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l10 level2 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Motion
was made by Joe and seconded by Linda to approve the 2012 budget. The motion
was unanimously approved. The annual assessment for 2012 will be $195 with an
additional $10 paid by owners living on an alley<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l10 level2 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Discussion
of the irrigation and water meter boxes was tabled until next month when Tony
will be available to provide an update<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l10 level2 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Superior
will contact Tree-ific for a bid to replace the tree between 801 and 809
Foothills and the tree near 1212 Foothills. Sunrise Landscape will replace the
tree at 1225 Foothills after the excessive water issue is addressed<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Sunrise
Landscape discussed the problems with the irrigation on Foothills. Noel will
select one of the irrigation zones and put a bid together for relocating and
changing some of the heads. It is expected the change will provide better
coverage and use less water. Making the initial change in just one area will
provide the Board an opportunity to compare water usage and appearance of the
area before changing other zones. Noel will also install a new lock on the
controller that will have better protection from the weather<o:p></o:p></div>
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November 15, 2011 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Officer Reports: Financial Reports – The October
financials were accepted and presented and the letter to owners regarding no
special assessment was approved and will be mailed to owners with the 2012
budget.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l10 level2 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Superior
will contact Noel at Sunrise Landscape to arrange a walk through with Tony and
Don regarding the irrigation and water meter boxes on Foothills that need to be
raised to ground level so Noel can submit a bid<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l10 level2 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
bid from Sunrise Landscape for $620 to replace two trees at 801 and 1212
Foothills was unanimously approved…The missing tree at 1225 Foothills is on
hold until the excessive water issue in the area is addressed<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l10 level2 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
Board would like a drawing from Sunrise indicating the placement of the
irrigation heads Noel is proposing to replace and relocate to improve
irrigation. Superior will contact Noel.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l10 level1 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l10 level2 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
Board would like a bid from Sunrise Landscape to install a 2.5’ trench,
backfilled with drainage material, in the two ones where they are proposing to
move the irrigation heads. Superior will contact Noel.<o:p></o:p></div>
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January 17, 2012 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l10 level2 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Superior
confirmed two trees on Foothills have been replaced by Sunrise at a cost of
$620. They have a one year guarantee.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l10 level1 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l10 level2 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->A
resident on Hillsdale asked the Board about parking his utility trailer in the
HOA and the Board indicated he could part it behind his home so it is not
visible from the street.<o:p></o:p></div>
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<br /></div>
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February 21, 2012 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l106 level1 lfo76; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Hearing RE: Commercial Vehicle Violation<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l106 level2 lfo76; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Request
for a temporary variance for the parking of their commercial vehicle due to
extenuating circumstances. Linda motion to allow until April 1, 2012 for an
alternative parking situation to be found before beginning enforcement
measures, Joe second the motion. The motion was unanimously approved.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l106 level1 lfo76; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l106 level2 lfo76; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Taxes
– tony moved to approve Resolution for Revenue Ruling 70-604, Don second. The
motion was unanimously approved. Taxes were signed.<o:p></o:p></div>
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<br /></div>
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March 20, 2012 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l106 level1 lfo76; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<span style="mso-tab-count: 1;"> </span><o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l106 level1 lfo76; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Commercial Vehicle Definition – Board to review
at next meeting pending collection of additional information<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="mso-list: l106 level1 lfo76; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Advanced Parking Compliance Letter – Joe moved
and Linda seconded to accept letter. The motion was unanimously approved.<o:p></o:p></div>
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April 17, 2012 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Officer Reports / Financials:<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l19 level2 lfo77; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Collections
- 3 accounts were approved to go to a collection agency rather than through the
Association Attorney. Motion made by Joe and second by Brenda, all were in
favor.<o:p></o:p></div>
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May 15, 2012 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l19 level1 lfo77; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l19 level2 lfo77; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Commercial
vehicle definition – Don moved to approve the following, Tony second. The
motion was unanimously approved.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l19 level3 lfo77; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]--><i style="mso-bidi-font-style: normal;">Definition
of Commercial Vehicle:</i><o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 2.0in; mso-add-space: auto; mso-list: l19 level4 lfo77; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]--><i style="mso-bidi-font-style: normal;">(a) Is
used for the transportation of person for compensation or profit. Examples
include taxi, limo, bus.</i><o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 2.0in; mso-add-space: auto; mso-list: l19 level4 lfo77; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]--><i style="mso-bidi-font-style: normal;">(b) Or, is
designed for use primarily for the transportation of property. Examples include
semi trucks, tow trucks, pickups, vans or autos with equipment attached such as
ladders or towing equipment such as trailers, cement mixers, etc.</i><o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 2.0in; mso-add-space: auto; mso-list: l19 level4 lfo77; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]--><i style="mso-bidi-font-style: normal;">A vehicle
of standard size, e.g. Passenger car, van, or truck that has company logo is
not automatically considered ‘commercial’ unless it is hauling or towing
equipment or bears a commercial license plate.</i><o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 2.0in; mso-add-space: auto; mso-list: l19 level4 lfo77; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]--><i style="mso-bidi-font-style: normal;">At any
time, if we see a vehicle and we’re not sure if it fits our examples, we should
provide the board with the location or a picture and at least two board members
will take a look and make the decision.</i><o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 2.0in; mso-add-space: auto; mso-list: l19 level4 lfo77; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]--><i style="mso-bidi-font-style: normal;">If a
vehicle is designated ‘commercial’ by the Board, the owner much (sic) park the
vehicle in their garage or driveway and it cannot hang over the driveway on the
sides or sidewalk. If it is too big to fit in the garage or driveway, than it
cannot be parked in the association.</i><o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l19 level1 lfo77; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l19 level2 lfo77; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Courtesy
letters – use carbon forms, post on doors at time of site review. Check for
clear wording indicating violation.<o:p></o:p></div>
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July (No Day Annotated), 2012 Annual Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l10 level1 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->SCM verified a reduced quorum was met; 40
attendees and proxies; 40 necessary; proof of meeting was provided<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l10 level1 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Election of directors: 2 positions open;
nominated – Tony Roos and Linda Hanson, no nomination from the floor; vote
taken – all were in favor, no nay’s, no discussion, unanimous approval vote
closed<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l10 level1 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Insurance – Joe moved to approve change to
American Family Insurance, Linda second, no discussion, unanimous approval.
Motion passed.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Homeowner discussion:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l10 level2 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Confirm
cost of 2012 legal expenses<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l10 level2 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Has
SCM been audited?<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l10 level2 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Status
of Reserve funds.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l10 level2 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Vacant
homes – maintenance issues, policy<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l10 level2 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Garbage
cans in sight an issue?<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l10 level2 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Hierarchy
of governing documents?<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l10 level2 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Arborist
services extended to individuals<o:p></o:p></div>
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<div class="MsoNormal">
August 21, 2012 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l114 level1 lfo72; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Directors Positions:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l114 level2 lfo72; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Following
elections at the Annual Meeting on July 17, 2012, the Board appointed the
following Directors to the following positions and terms:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l114 level3 lfo72; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->President: <span style="mso-tab-count: 2;"> </span>Tony
Roos, exp. 2015<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l114 level3 lfo72; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasurer:<span style="mso-tab-count: 2;"> </span>Brenda
Haugen, exp. 2013<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l114 level3 lfo72; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Vice President:<span style="mso-tab-count: 1;"> </span>Don
Sasse, exp. 2014<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l114 level3 lfo72; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Director:<span style="mso-tab-count: 2;"> </span>Joseph
Bonaventura, exp. 2014<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l114 level3 lfo72; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Director:<span style="mso-tab-count: 2;"> </span>Linda
Hanson, exp. 2015<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Homeowners Open Forum:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l114 level2 lfo72; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->No
additional homeowners were present<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Secretary Report:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l114 level2 lfo72; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->No
minutes were presented as the previous meeting was an Annual Meeting. Annual
Meeting minutes will be presented at the 2013 Annual Meeting.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasurer Report:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l114 level2 lfo72; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Brenda
reported the status of the operating and reserve account<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l114 level2 lfo72; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Tree
pruning proposals – Will an arborist be on site or mark action to be taken
prior to cutting? Do all bids include ‘haul off’ fees? How long will this
activity take? Can individual owners co-ordinate with arborist to have their
trees done at owner expense?<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Tony motioned to defer pending additional
information, Joe second, no discussion, all in favor<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l114 level2 lfo72; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Vandalism
– 17 sprinkler heads along Foothills Dr. were damaged, police report was filed,
costs to repair were $425<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l114 level2 lfo72; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Avamere
parking strip – Angela to contact Avamere Corporate office t get strip
maintained<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Compliance
Violations<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Reserve
Study – Bids for review, Don moved, Brenda second, no discussion, all were in
favor<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Legal
expenses for 2012 reviewed<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Water
usage to be reviewed<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l114 level2 lfo72; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Hierarchy
of Governing Documents, resolutions, and other topics for Board trainings<o:p></o:p></div>
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September 18, 2012 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasurer Report:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l32 level2 lfo75; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Brenda
reported the status of the operating and reserve account as stated in August
31, 2012 financials.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business:<span style="mso-tab-count: 1;"> </span><o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l32 level2 lfo75; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Tree
pruning proposals – Linda moved to accept Integrity Tree Services bid, Don
second, all were in favor. Motion to accept passed.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Reserve
study bids – Don moved to accept Reserve Funding bid pending scope of services
prior to signing. Brenda second, all were in favor. Motion to accept passed.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l32 level2 lfo75; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Commercial
Vehicle – Definition of Commercial Vehicle as approved in May minutes to be
sent to owners/residents in the newsletter being prepared.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l32 level2 lfo75; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Vandalism
– Angela to re-send reports to Board. All reported vandalism has been reported
to police.<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l32 level2 lfo75; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Sidewalks
– Tony and Don to check condition of sidewalks.<o:p></o:p></div>
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<br /></div>
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October 16, 2012 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Hearing RE: Boat/Trailer – Homeowner presented
their case<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l10 level2 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->After
meeting in Executive Session, the Board:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Waived fines for violation of CC&R 3.7 with
clarification to the owner that the 14 day limit is accumulated over a calendar
year<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Deferred decision on violation of section 3.7
(trailer parking behind fence) until the board defines definition of “Screened
from Public View.”<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Reserve Study - Don Sasse moved to approve WSSC
for conducting a reserve study. Joe seconded, all were in favor. Motion to
approve passed.<o:p></o:p></div>
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<br /></div>
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November 20, 2012 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasure Report<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l10 level2 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Reviewed
operating and reserve account as stated in October 2012 financials, and
Collection status. Joe moved to approve, Don second, all were in favor. Motion
to approve passed.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l10 level2 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Comments
on Draft Reserve Study – corrections discussed<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l10 level2 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Definition
of “Screened” as it related to section 3.7 – Resolution to be drafted and
distributed to Board.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l10 level2 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Effectiveness
of landscape work between Knoll and Aldersgate – pending further review<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l10 level2 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Sidewalk
damage assessment – to be presented by March<o:p></o:p></div>
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<br /></div>
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January 15, 2013 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasure Report<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l10 level2 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Reviewed
operating and reserve account as stated in November & December 2012
financials, and Collection status. Don moved to approve, Joe second, and all
were in favor.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l10 level2 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Collection
status reviewed.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l10 level2 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Incorporate
reserve study into 2014 budget<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l10 level2 lfo32; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Improve
landscape quality throughout association<o:p></o:p></div>
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February 19, 2013 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l91 level2 lfo80; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Sidewalk
inspection – expense to repair damages caused by tree(s) along Foothills will
be paid by HOA<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l91 level2 lfo80; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Definition
of screening and enclosure in draft resolution for March board review<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l91 level2 lfo80; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Taxes
were signed. Resolution 70-604 was read, Don motioned to approve, Linda second,
all were in favor. Approved.<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l91 level2 lfo80; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Tree
that had been removed to be replaced. Angela to contact Noel regarding
replacement.<o:p></o:p></div>
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March 19, 2013 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l11 level2 lfo81; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Screening
and Enclosure Definitions: CC&R Section 3.7<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l11 level3 lfo81; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->These items will be decided on a case by case
basis. Homeowners are to present an ARC application for Board review proposing
how the owner will address these matters<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l11 level2 lfo81; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Yard
and Home Maintenance Expectations Resolutions to be placed on April agenda<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l11 level2 lfo81; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Letter
of recognition to be drafted by Angela for sending acknowledging yard(s) that
are being exceptionally maintained.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Hearing<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l11 level2 lfo81; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Hearing
regarding a trailer violation was held. Tony motioned that effective
immediately, further violations of CC&R Art. 3, Sect. 3.7 during 2013 by
this owner will be fined $15 per day. Don second. All were in favor, motion
approved.<o:p></o:p></div>
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April 16, 2013 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l9 level2 lfo82; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Home
maintenance expectations to be posted in June newsletter<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l9 level2 lfo82; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Letters
of recognition to be prepared and sent by Linda<o:p></o:p></div>
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May 21, 2013 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l9 level1 lfo82; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Homeowners open forum (15 minutes max. allowed)<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l9 level2 lfo82; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Tree
(Zelcova) located on 1100 block of Foothills not the same type as others<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l9 level2 lfo82; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Concern
voiced regarding communication between owners<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l9 level2 lfo82; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Trailers
in association<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l9 level1 lfo82; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l9 level2 lfo82; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Home
maintenance expectations – pending further review<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l9 level2 lfo82; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Evaluation
of fixed operating costs – pending further review<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l9 level1 lfo82; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l9 level2 lfo82; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Contractor
Trailer – trailers to only be on site during working hours, removed at end of
day<o:p></o:p></div>
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May 2013:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Reminders: Oak Knoll is a residential community,
overnight parking of commercial vehicles is not allowed.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l98 level1 lfo17; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Storage of Recreational Vehicles, Boat Trailers,
Campers, etc. must be behind your home or screened alongside your home. Parking
in front of your home is limited to 14 days per calendar year <u>and is for the
intent of loading and unloading.</u><o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l98 level1 lfo17; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->May 21, 2013 Annual Meeting<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l98 level2 lfo17; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
Board would like to thank the few people that attended this meeting. It was a
great opportunity to hear from the community what is going well and if there
were any concerns.<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l98 level2 lfo17; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->There
was not a quorum at the May 21<sup>st</sup> meeting so the Annual Meeting has
been rescheduled for June 18, 2013. It is hoped that everyone is able to attend
and make this meeting a success. There will be one (1) position open for the
Board.<o:p></o:p></div>
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June 18, 2013 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l8 level1 lfo33; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Balance Sheet through December 31, 2013<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l8 level2 lfo33; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Checking
Account<span style="mso-tab-count: 1;"> </span>$13,719.51<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l8 level2 lfo33; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Money
Market Fund<span style="mso-tab-count: 1;"> </span>$31,106.43<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l8 level2 lfo33; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Reserves
General<span style="mso-tab-count: 1;"> </span>$7,965<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l8 level2 lfo33; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Reserves
Interest<span style="mso-tab-count: 1;"> </span>$1,055<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="mso-list: l8 level1 lfo33; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]--><i style="mso-bidi-font-style: normal;">NOTE:
There is a version provided via website that did not include the above <o:p></o:p></i></div>
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July 16, 2013 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l72 level1 lfo78; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Homeowners open Forum (15 minutes max. allowed):<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l72 level2 lfo78; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Non-compliance
issues<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l72 level2 lfo78; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Modified
sprinkler system, working well<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l72 level2 lfo78; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Round-about,
looks good<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l72 level2 lfo78; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Need
to change governing docs<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l72 level1 lfo78; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l72 level2 lfo78; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Evaluation
of fixed operating costs – review of reserve study pending<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l72 level2 lfo78; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Sidewalk
evaluation – pending<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l72 level1 lfo78; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l72 level2 lfo78; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Play
equipment in driveway – check governing docs regarding rules<o:p></o:p></div>
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August 19, 2013 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l65 level1 lfo79; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l65 level2 lfo79; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Evaluation
of fixed operating costs – review of reserves study discussion<o:p></o:p></div>
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<br /></div>
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September 17, 2013 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasure Report<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l65 level2 lfo79; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Retained
earnings – to be used for Bad Debt expenses<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l65 level1 lfo79; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Architectural Review Committee<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l65 level2 lfo79; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->ARC
reminder should be sent to home regarding need to submit application prior to
commencing with exterior alterations<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l65 level1 lfo79; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l65 level2 lfo79; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Evaluation
of fixed operating costs, 2014 draft budget, review of reserve study; Linda
moved to approve draft 2014 budget with changes discussed, Don second, Tony
abstained, no opposed. Motion approved.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l65 level2 lfo79; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Speed
signs – Tony to check with City regarding requirements for installation of
speed limit signage in Oak Knoll.<o:p></o:p></div>
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<br /></div>
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September 2013 Newsletter:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l21 level1 lfo18; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->A majority of the association will see a
reduction in annual dues…The largest factor in these changes is the result of a
Reserve Study that the Association completed…The common elements (sic) that our
association is responsible for is the following:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l21 level2 lfo18; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Foothills
landscaping (includes grass and street trees)<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l21 level2 lfo18; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Roundabout
landscaping (including the Oak Knoll monument)<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l21 level2 lfo18; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Foothills
irrigation system <o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l21 level1 lfo18; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Reminders<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l21 level2 lfo18; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->As
a homeowner, you are responsible to repair all damage to the sidewalks. The
exception is the sidewalks along Foothills; the HOA will repair sidewalks
damaged by the HOA maintained street trees.<o:p></o:p></div>
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January 21, 2014 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l78 level1 lfo83; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Presidents Report<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l78 level2 lfo83; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Tony
moved to appoint Sarah for vacant Board position. Sarah agreed. All were in
favor. Sarah will fill vacant position.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l78 level1 lfo83; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasurer Report<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l78 level2 lfo83; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Collections
status – pending report from Vial-Fotheringham<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l78 level1 lfo83; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l78 level2 lfo83; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Sidewalk
condition – areas needing replaced need cost estimates<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l78 level2 lfo83; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Trees
– Angela to get updated information from NW Tree Specialists regarding aphids,
remove non-association expenses. Linda moved to consider these costs fro 2015
budgeting. Don second, all were in favor.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l78 level1 lfo83; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l78 level2 lfo83; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Cost
for letter writing fee resolution to be looked into.<o:p></o:p></div>
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<br /></div>
<div class="MsoNormal">
February 18, 2014 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l73 level1 lfo84; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l73 level2 lfo84; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Annual
meeting has been moved to May 2014. Notice reviewed, confirmed mailing in April
with cover letter, newsletter, and last annual meeting minutes (draft). Reduce
adjournment to 5 minutes. <o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l73 level2 lfo84; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Resolution
for letter writing fee with cover letter showing stats to be drafted – Motion
to approve made by Don, Joe second, all were in favor.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l73 level1 lfo84; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l73 level2 lfo84; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Email
etiquette discussed<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l73 level2 lfo84; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Linda
gave report on CAI Event and importance of attending training. Add to budget? –
Pending further discussion.<o:p></o:p></div>
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<br /></div>
<div class="MsoNormal">
March 18, 2014 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l18 level1 lfo85; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l18 level2 lfo85; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Violation
letter charge resolution – reviewed and discussed. Linda motioned to approve
resolution and cover letter with changes, Don second, all were in favor.
Resolution approved.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l18 level2 lfo85; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Education
line for the 2015 Budget – Tony moved to add line to budget, costs to be
determined at later time.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l18 level2 lfo85; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Confirmed
mailing of Resolution, Cover Letter, newsletter, and annual meeting notice by
April 21, 2014 with last annual meeting minutes (draft).<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l18 level1 lfo85; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l18 level2 lfo85; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Trash
receptacles – Joe expressed concerns regarding appearance of
association/visible trash receptacles. To be discussed at later time.<o:p></o:p></div>
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<br /></div>
<div class="MsoNormal">
April 15, 2014 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l15 level1 lfo86; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasurer Report<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l15 level2 lfo86; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Collections
status – Don motioned to have delinquent account, 3509 Ivy, sent to collection
agency, Sarah second, all were in favor.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l15 level1 lfo86; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l15 level2 lfo86; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Sidewalks
– multiple locations lifting throughout Association. Review by Safe Sidewalks
pending.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l15 level2 lfo86; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Education
line for Board Education to be added to 2015 budget<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l15 level1 lfo86; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l15 level2 lfo86; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Fine
waive requested presented – Don moved to fine $100 to cover costs incurred with
addressing issue, Tony second. Sarah deferred due to lack of knowledge of
issue. Motion passed.<o:p></o:p></div>
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<br /></div>
<div class="MsoNormal">
April 2014 Newsletter:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l96 level1 lfo19; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->From the President:<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l96 level2 lfo19; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->We
have also passed a resolution (attached) to address the cost of preparing and
mailing violations, hearing and fine notices being sent to homeowners (not
including the courtesy notices). From now on, all costs associated with
preparing violation notices, hearing notices, and fine letters will be billed
to the violating owner. These costs get to be upwards of $30 per letter
(preparation, certified letters, copies, etc.).<o:p></o:p></div>
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<br /></div>
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May 20, 2014 Annual Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l96 level1 lfo19; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->No quorum, normal meeting took place<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasurer Report<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l96 level2 lfo19; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Collection
status<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l96 level3 lfo19; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Linda moved to send 3519 Burlington/Barron to
PCS Collections, Don second, all were in favor.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l96 level2 lfo19; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Sidewalks
– Safe sidewalks to review all HOA sidewalks and contact all owners to offer
same rate as association sidewalks. Bid for HOA sidewalk work was approved
pending additional information.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l96 level2 lfo19; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Education
line for Board Education to be added to 2015 budget; discussion tabled for next
meeting<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l96 level2 lfo19; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Tree
raising – Newberg Public Works contact (sic) SCM regarding trees need to be
raised. <o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l96 level2 lfo19; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->CA
Day – Linda attended CAI event and gave report to Board and Homeowners<o:p></o:p></div>
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<div class="MsoNormal">
July 17, 2014 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasurer Report <o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l80 level2 lfo87; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Collection
status – deferred<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l80 level2 lfo87; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Sidewalks
– Approved pending additional review to identify cause at each location. Issues
caused by trees along Foothills have been identified with purple pain. Angela
to contact Safe Sidewalks to have repaired.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Parking
– CC&R 3.8, deferred<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Education
line for 2015 budget, deferred<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l80 level2 lfo87; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Request
to Newberg Traffic Safety Commission to have the City paint the roundabout
curbs red to denote ‘No Parking’ – Tony to draft letter.<o:p></o:p></div>
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July 15, 2014 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l84 level2 lfo88; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Sidewalks
– Previous month approved action suspended. Letter to owners to be prepared by
Angela explaining CC&R 7.3 owners to maintain sidewalks according to
Newberg City Code. Motion made and approved to follow CC&R 7.3.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Trees
– The board directed Angela to get estimates on the root cutting and barriers
to restrict further root growth. Joe motioned to approve action, Don second,
all were in favor.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Parking
– CC&R 3.8, Sarah moved that parking violations be reported to the police,
Don second, all were in favor.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Garbage
cans – CC&R 3.11, deferred<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l84 level2 lfo88; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Education
line for 2015 budget, deferred<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l84 level2 lfo88; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Don
moved to have legal counsel review request for 15 year documentation review and
give opinion/recommendations as to what documents are not available to
disclosure. Sarah second, all were in favor.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Don
moved to have a resolution drafted to address costs associated with requests
for review, to include legal expenses acquired for review of requests, etc.
Sarah second, all were in favor.<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l84 level2 lfo88; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Cover
letter to be prepared.<o:p></o:p></div>
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August 19, 2014 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Architectural Review<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l96 level2 lfo19; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->1106
Foothills – Stepping stones from curb to sidewalk; Linda moved to approve with
condition that stones are placed below mowing elevation, are to be 16” x 16”
blocks, owner to edge and keep maintained, Sarah second, all were in favor.
Motion approved.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->3204
Burlington – Landscape reviewed as possible non-compliance; The matter was
reviewed by the Board of Directors and it was determined that the landscape is
aesthetically pleasing and meets the intent of CC&R 4.6.6 in spite of no
lawn whereas many homes within the Association, with lawns, are offensive and
do not meet the intent.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l96 level2 lfo19; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Trees
– Review of money reserved and annually budgeted for tree maintenance and
replacement<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l96 level2 lfo19; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Sidewalks
- Upon further review of CC&Rs and past minutes by the Board of Directors,
Sarah moved that the sidewalks should be repaired at the 27 identified locations
and 3 worst offender trees causing damages to the sidewalks be removed and
replaced.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l96 level2 lfo19; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Garbage
cans, CC&R 3.11 – deferred<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l96 level2 lfo19; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Education
line for 2015 budget – deferred<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l96 level1 lfo19; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l96 level2 lfo19; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->2015
Reserve Study; Sarah moved to approve contract for an onsite reserve study by
Reserve Study Update, LLC for $420, Linda second, all were in favor. Motion
approved.<o:p></o:p></div>
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September 16, 2014 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasurer Report<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l75 level2 lfo89; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->August
financials report has been deferred until October meeting<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l75 level2 lfo89; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Trees
– discussed need for root barrier installations with new plantings. Discussed
need for consistency along Foothills. Replacement trees to be Zelcovas.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Newberg
tree list discussed<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l75 level2 lfo89; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Special
meeting: open house budget discussion meeting scheduled for October 7, 2014 at
7:00 p.m. Location to be confirmed.<o:p></o:p></div>
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October 21, 2014 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Homeowners open forum<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Comments
regarding foothills, appearance along Foothills, parking along Foothills,
questions regarding how association decisions are made, effects of decisions,
tree maintenance, costs associated with trees<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l22 level1 lfo90; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Manger report<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l22 level2 lfo90; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Angela
– due to pending decisions regarding tree services, all tree services have been
canceled till further notice<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l22 level2 lfo90; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->All
sidewalk services directly related to the trees have been canceled<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l22 level2 lfo90; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Sidewalk
letter – read by Don, Sarah moved to approve with addition of vendors listed on
back and change to 5<sup>th</sup> paragraph. Joe second, all were in favor. To
be mailed with invoice, budget mailing.<o:p></o:p></div>
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<br /></div>
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November 4, 2015 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l42 level2 lfo91; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Board
Member appointment – Anne Wolfer volunteered to complete the term left vacant
by Linda Hanson. The Board unanimously approved to appoint Anne Wolfer to the
Board of Directors.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l42 level1 lfo91; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Agenda Items for next meeting discussed<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l42 level2 lfo91; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Resolutions
regarding sidewalks, tree responsibility<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l42 level2 lfo91; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Notice
to owners regarding leaves<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l42 level2 lfo91; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Don
to draft letter explaining responsibilities<o:p></o:p></div>
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November 18, 2014 Meeting Minutes (two meetings in
November):<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Homeowners Open Forum<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l30 level2 lfo92; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Comments
and questions from owners were expressed<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l30 level1 lfo92; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Manager Report<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l30 level2 lfo92; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->2015
Meeting & Maintenance scheduled is being worked on<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l30 level1 lfo92; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l30 level2 lfo92; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->BOD
Positions assigned<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Tony – president<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Don – vice president<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l30 level3 lfo92; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Sarah – treasurer<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l30 level3 lfo92; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Anne – director<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l30 level3 lfo92; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Joe – director<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l30 level2 lfo92; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Agenda
items for next meeting discussed<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l30 level3 lfo92; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Resolutions regarding sidewalks, tree
responsibility<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l30 level3 lfo92; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Resolutions regarding record examinations<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l30 level3 lfo92; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Reserve Study review<o:p></o:p></div>
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<br /></div>
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November 2014 Newsletter:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l96 level1 lfo19; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->From the President<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l96 level2 lfo19; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->The
common elements (sic) that our association is responsible for is the following:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l96 level3 lfo19; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Foothills parking strips (sic) Landscaping grass
only<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l96 level3 lfo19; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Roundabout Landscaping (including the Oak Knoll
monument)<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l96 level3 lfo19; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Foothills irrigation<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="mso-list: l96 level1 lfo19; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->With inputs from the October 7<sup>th</sup> Town
Hall budget meeting, phone and emailed responses, the Board has agreed that
from this 2015 budget forward the Foothills street trees are the responsibility
of the homeowners on Foothills and will no longer be funded by the Association
budget.<o:p></o:p></div>
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November 24, 2014 Letter from the Board of Directors:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l116 level1 lfo46; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Your Homeowner’s Association Board of Directors
has noted the deterioration of sidewalks throughout the community. This is a
reminder that owners are responsible for the maintenance and repair work to
ensure trip hazards are being addressed.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l116 level1 lfo46; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->A review of the Association’s governing
documents, Section 7.3 of the Declarations states, ‘Each Owner shall be
responsible for the maintenance of the sidewalks abutting his Lot, including
any damage caused by the street trees.’<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="mso-list: l116 level1 lfo46; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Your Homeowner’s Association (HOA) Board has
been working diligently to maintain the high livability standards of our community
and to ensure property values are maintained.<o:p></o:p></div>
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<br /></div>
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<br /></div>
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January 20, 2015 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l61 level1 lfo93; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasurer Report<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l61 level2 lfo93; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Review
December 2014 Financial Statement and Collections were made by Baord. Don moved
to approve the reports, Joe second, all were in favor.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l61 level3 lfo93; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Total reserves - $15,831.84<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l61 level3 lfo93; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Net Monthly Income/Loss - $17,180.87<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l61 level3 lfo93; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Year-to-Date Net Income/Loss - $6,803.64<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l61 level1 lfo93; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l61 level2 lfo93; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Resolutions
regarding sidewalks, tree responsibility – Tony to communicate with Attorney<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l61 level2 lfo93; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Resolution
regarding Record Examination – Tony to communicate with Attorney<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l61 level2 lfo93; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Trash
can visibility – next site review to identify<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l61 level1 lfo93; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l61 level2 lfo93; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Hearing
regarding trailer violation – Sarah motioned all but $150 of fines to cover
mailings and time for addressing matter, issuance of agreement letter to be signed
by all parties within 30 days indicating receipt of Governing Documents and
agreeing that further violations of this nature within 12 month period will be
fined $100 per occurrence without hearing.<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l61 level2 lfo93; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Joe
Bonaventura rendered resignation from the Board of Directors effective 01.20.15<o:p></o:p></div>
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<br /></div>
<div class="MsoNormal">
February 17, 2015 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l100 level1 lfo34; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Present: Don Sasse (VP), Tony Roos (P), Sarah
Wilkinson (Director), and Anne Wolfer<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l100 level1 lfo34; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasurer Report:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l100 level2 lfo34; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Reserves<span style="mso-tab-count: 1;"> </span>$19,468.12<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l100 level2 lfo34; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Net
Monthly Income/Loss<span style="mso-tab-count: 2;"> </span>$7,768.17<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l100 level2 lfo34; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Year-to-date
Net Income/Loss<span style="mso-tab-count: 1;"> </span>$7,768.17<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l100 level1 lfo34; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l100 level2 lfo34; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Attorney
services for Resolution Preparations – Unanimous approval to have Vial
Fotheringham prepare resolutions addressing sidewalks, tree responsibility,
trash cans, leaves/debris in street strip, and record exams.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l100 level1 lfo34; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l100 level2 lfo34; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Landscape
extra charges – add charge back to Resolutions<o:p></o:p></div>
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<br /></div>
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<br /></div>
<div class="MsoNormal">
March 17, 2015 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l74 level1 lfo94; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasurer Report<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l74 level2 lfo94; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Total
Reserves<span style="mso-tab-count: 2;"> </span>$19,477.08<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l74 level2 lfo94; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Net
Monthly Income/Loss<span style="mso-tab-count: 1;"> </span>$<span style="mso-spacerun: yes;"> </span>(511.14)<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l74 level2 lfo94; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Year-to-date
Income/Loss<span style="mso-tab-count: 1;"> </span>$<span style="mso-spacerun: yes;"> </span>7,257.03<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l74 level1 lfo94; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l74 level2 lfo94; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Attorney
services for Resolution preparations: Tony – pending<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l74 level1 lfo94; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l74 level2 lfo94; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Pet
waste issue<o:p></o:p></div>
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<br /></div>
<div class="MsoNormal">
April 21, 2015 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l103 level1 lfo95; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasurer Report<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l103 level2 lfo95; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Total
Reserves<span style="mso-tab-count: 2;"> </span>$19,487.14<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l103 level2 lfo95; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Net
Monthly Income/Loss<span style="mso-tab-count: 1;"> </span>$<span style="mso-spacerun: yes;"> </span>1,032.78<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l103 level2 lfo95; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Year-to-date
Income/Loss<span style="mso-tab-count: 1;"> </span>$<span style="mso-spacerun: yes;"> </span>8,289.81<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l103 level1 lfo95; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l103 level2 lfo95; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Resolutions
preparations: Tony – pending VF<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l103 level1 lfo95; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l103 level2 lfo95; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Commercial
vehicle description – Don proposed posting to the web site. All were in favor.<o:p></o:p></div>
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<br /></div>
<div class="MsoNormal">
May 19, 2015 Annual Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraph" style="mso-list: l4 level1 lfo96; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Called to order 7:00 p.m., Quorum not met,
meeting adjourned at 7:06pm<o:p></o:p></div>
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<br /></div>
<div class="MsoNormal">
June 16, 2015 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l4 level1 lfo96; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasurer Report<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l4 level2 lfo96; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Total
Reserves<span style="mso-tab-count: 2;"> </span>$19,506.95<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l4 level2 lfo96; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Net
Monthly Income/Loss<span style="mso-tab-count: 1;"> </span>$( 1,829.24)<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l4 level2 lfo96; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Year-to-Date
Income/Loss<span style="mso-tab-count: 1;"> </span>$<span style="mso-spacerun: yes;"> </span>5,337.11<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l4 level1 lfo96; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l4 level2 lfo96; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Resolutions
preparations: Tony – pending VF<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l4 level2 lfo96; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Board
designation; to remain as previous year<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l4 level2 lfo96; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Board
vacancy/appointment; no action taken<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l4 level1 lfo96; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l4 level2 lfo96; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->3309
Meridian – RE: Trailer violation<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l4 level3 lfo96; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Must be stored out of site by 6.30.15, fine to
be suspended pending further violation<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l4 level2 lfo96; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->1209
Oak Knoll Ct – RE: Trailer violation<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l4 level3 lfo96; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Fines to be implemented pursuant to 1.20.15
hearing<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l4 level2 lfo96; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->1209
Oak Knoll Ct – RE: Trash violation<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l4 level3 lfo96; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Must be resolved and not repeated after 6.23.15
- $15 per day fines for additional violations<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l4 level2 lfo96; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Site
review reports to be sent to Board following site reviews. Review of
Trash/Garbage can issue to be made.<o:p></o:p></div>
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<br /></div>
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July 21, 2015 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l52 level1 lfo35; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Present: Tony Roose (P), Don Sasse (VP), Sarah
Wilkinson (Director), Mark Carleton (Director)<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l52 level1 lfo35; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Mark Carleton to join the board as a director.
Sarah motions/Anne second. All were in favor.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l52 level1 lfo35; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->8 Requests for proposals were sent to property
management companies to date only 3 who will submit proposals<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Motion to accept Superior’s resignation as of
September 1, 2015, accepted.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l52 level2 lfo35; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Anne
Wolfer resigns from board position<o:p></o:p></div>
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August 18, 2015 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Mangers Report<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l57 level2 lfo36; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Angela
gave report on 2016 Reserve Study (deferred till 2017 due to review by Board
indicating no changes were made to warrant the cost of the update), site review
report indicating 6 courtesy notices, 9 hearing letters, 7 fine letters, and 3
issues to have status check, report on backflow (repairs made and re-test to be
administered), and trailer/commercial vehicle status.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l57 level2 lfo36; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Resolutions
preparations – Tony pending VF<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l57 level2 lfo36; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->New
Management – Sara moved to approve The Management Trust as new managing company
beginning September 1, 2015 going with Option A contract, Don second, all were
in favor. The Management Trust to prepare introduction letter to be sent t the
HOA owners.<o:p></o:p></div>
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September 15, 2015 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Home Owner Forum<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l57 level2 lfo36; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->3609
Oak Knoll – trash cans, trailer<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->1215
Hillsdale – Airstream trailer, bee hive<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l57 level2 lfo36; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->1209
Oak Knoll – Camper, trailer<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasurer Report<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l57 level2 lfo36; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Patricia
will check on sewage/police officer fee on the water bill<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l57 level2 lfo36; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->No
financials to report/review<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l57 level2 lfo36; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Sarah
Wilkinson resigns from Board position due to home sale.<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l57 level2 lfo36; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Homeowner
letter from TMT will go out in the near future before next meeting.<o:p></o:p></div>
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October 20, 2015 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Cancelled meting</div>
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November 17, 2015 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l57 level2 lfo36; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Ryan
Harris of Vial Fotheringham, as Council<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l57 level3 lfo36; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Ryan discussed with the board actions to be
taken on resolutions: (1) street tree resolution, (2) common area resolution,
and (3) a garbage can resolution.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.5in; mso-add-space: auto; mso-list: l57 level3 lfo36; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Wingdings; mso-bidi-font-family: Wingdings; mso-fareast-font-family: Wingdings;"><span style="mso-list: Ignore;">§<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Ryan will prepare the resolutions based on
feedback from the Board<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l57 level2 lfo36; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Mark
(Carleton) was appointed and accepted the positions of Secretary and Treasurer<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l57 level2 lfo36; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Leaf
abatement issue discussed. Board asked manager to add leaf compliance letters
to site reviews.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Question
raised, does 14 days apply to all recreational vehicles? Census is that it does
apply to all types. No resolution needed.<o:p></o:p></div>
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December 15, 2015 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasurer Report<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l85 level2 lfo98; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Patricia
reported staff at TMT still working on the budget<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l85 level2 lfo98; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Patricia
tasked with getting a break down of all accounts in collections with
Professional Credit Service and Vial Fotheringham to facilitate discussion on
collections moving forward<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Managers Report<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l85 level2 lfo98; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Review
of compliance report: some violations are approaching fines. Patricia will
compare Oak Knoll practices to TMT process. Table discussion of fines tabled
until January.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l85 level2 lfo98; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Resolutions
are ready from Ryan harris. The board decided to table approval to give members
to study<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l85 level2 lfo98; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Greg
Menahan will return to board next month. He will review the website with Don in
February<o:p></o:p></div>
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January 19, 2016 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l86 level1 lfo37; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Several delinquent accounts are foreclosed and
the bank is paying the assessment.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l86 level1 lfo37; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Managers Report:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l86 level2 lfo37; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Review
of compliance report: two properties are not in the fine state. Board approved
that fines be levied.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l86 level2 lfo37; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Records
administration: Mark motioned, Don seconded, approved.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l86 level2 lfo37; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Street
Trees Resolution corrections – add roundabout to the definitions. Remove last
sentence on item 3b on owner responsibility. Greg moved. Mark seconded.
Approved.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business:<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l86 level2 lfo37; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Motion
for Greg Menahan to join the board effective immediately. Don moved, Mark
seconded, all approved.<o:p></o:p></div>
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February 16, 2016 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Homeowner Open Forum (15 minutes max, allowed)<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l56 level2 lfo73; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Resident
on Ivy Street expressed objection to the garbage can resolution.<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Mangers Report<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l56 level2 lfo73; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->One
address was approved to send compliance regarding unresolved issues and
notified fines will be assessed March 1.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l56 level2 lfo73; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Another
address was also approved be notified of non-compliance and will be assessed
fines on re-occurrence per occurrence as of March 1.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l56 level2 lfo73; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Another
address was approved to move to fines regarding compliance issues.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l56 level2 lfo73; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Two
other addresses are working on compliance issues and board will review next
meeting.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l56 level1 lfo73; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l56 level2 lfo73; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->A
reminder that the annual general meeting is in May.<o:p></o:p></div>
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March 15, 2016 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l86 level1 lfo37; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasurer Report:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l86 level2 lfo37; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Don
Sasse questioned reserve account January entry of $3632. Is that an annual
amount? Patricia will investigate.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l86 level2 lfo37; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Board
questioned why the HOA has an electric bill when none of our common areas has
electric needs.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l86 level1 lfo37; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Ron Fredrickson was nominated to fill a board
vacancy. Greg moved for his election. Don seconded, all approved.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l86 level1 lfo37; text-indent: -.25in;">
<br /></div>
<div class="MsoListParagraphCxSpLast" style="mso-list: l86 level1 lfo37; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Meeting adjourned and board moved into executive
session at 8pm, closed at 8:30pm.<o:p></o:p></div>
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April 19, 2016 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraph" style="mso-list: l1 level1 lfo38; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->I voiced my objection to the Street Tree
Resolution, and I was recording the meeting. They moved to motion to stop
recordings, I refused since it was a private meeting in a public forum
(Avamere) allowed by law. The Board refused to conduct the meeting, moved to
adjourn to seek advice of counsel. Ron moved, Mark seconded, all voted aye.<o:p></o:p></div>
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<div class="MsoNormal">
May 17, 2016 Annual Meeting – CANCELLED (in direct violation of the Bylaws that state the Annual Meeting "SHALL BE" in the month of May or June), and moved to July
18, 2016<o:p></o:p></div>
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June 21, 2016 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l1 level1 lfo38; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Executive session from 7:00-7:45pm<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l1 level1 lfo38; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Greg moved that the board decline the invitation
to participate in mediation. Ron seconded, all approved. Motion carried.<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="mso-list: l1 level1 lfo38; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Recording resolution: Robert’s rules allows
standing rules. Greg moved. Don seconded. Vote was 4-1 in favor of aye. Motion
carried.<o:p></o:p></div>
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<div class="MsoNormal">
July __, 2016 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraph" style="mso-list: l33 level1 lfo99; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->None available on TMT website<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
August __, 2016 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraph" style="mso-list: l33 level1 lfo99; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->None available on TMT website<o:p></o:p></div>
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<br /></div>
<div class="MsoNormal">
September __, 2016 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraph" style="mso-list: l33 level1 lfo99; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->None available on TMT website<o:p></o:p></div>
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<br /></div>
<div class="MsoNormal">
October 18, 2016 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l33 level1 lfo99; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Board Members Present<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l33 level2 lfo99; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Tony
Roos – President<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l33 level2 lfo99; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Don
Sasse – VP<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l33 level2 lfo99; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Mark
Carleton – Secretary/Treasurer<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l33 level2 lfo99; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Ron
Fredrickson, Board member<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l33 level2 lfo99; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Greg
Menahan, Board member<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l33 level1 lfo99; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Treasurer Report<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l33 level2 lfo99; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Year
to date variances were discussed. Tony will check with the accountants.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l33 level2 lfo99; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Don
moved that two accounts with aging delinquencies be written off because the
parties have moved out of the neighborhood. Ron seconded, all approved.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l33 level2 lfo99; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Another
account is being contacted to make payments on the hard costs.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l33 level1 lfo99; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Unfinished Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l33 level2 lfo99; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Budget
was not ready for review. The board looked over the current budget to begin
general discussions. Tony will prepare a spreadsheet of proposed budget to
discuss next month.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l33 level2 lfo99; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->A
new tree is needed on 1118 Foothills where the damaged tree was removed. Can
the new landscaper perform this?<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l33 level1 lfo99; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->New Business<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l33 level2 lfo99; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Greg
is concerned that the foliage in the roundabout has become too dense. Mark
shared this concern, as it might be an issue for pedestrians. NLS will be asked
to look at the plants and prepare a bid for thinning this area.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l33 level2 lfo99; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->A
concerned (sic) was raised regarding a commercial vehicle parked on Burlington.
Patricia will be asked to check.<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l33 level2 lfo99; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: "Courier New"; mso-bidi-font-family: "Courier New"; mso-fareast-font-family: "Courier New";"><span style="mso-list: Ignore;">o<span style="font: 7.0pt "Times New Roman";"> </span></span></span><!--[endif]-->Don
proposed that Patricia attend all monthly meetings. Tony will prepare a
proposal to identify months that her attendance is critical.<o:p></o:p></div>
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November __, 2016 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraph" style="mso-list: l6 level1 lfo100; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->None available on TMT website<o:p></o:p></div>
<div class="MsoNormal">
December __, 2016 Meeting Minutes:<o:p></o:p></div>
<div class="MsoListParagraph" style="mso-list: l6 level1 lfo100; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Cancelled, no meeting held.<o:p></o:p></div>
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January __, 2017 Meeting Minutes:<o:p></o:p></div>
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<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Cancelled via email, no meeting held.<o:p></o:p></div>
OKHA Watch Doghttp://www.blogger.com/profile/07919645590367462925noreply@blogger.com0tag:blogger.com,1999:blog-1358041955356248184.post-89842935159863784522017-02-07T18:07:00.000-08:002017-02-10T04:51:08.482-08:00Email exchange with Mgmnt Co. RE 14 day calendar rule and recreational
vehicles
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<div class="MsoNormal">
March 24, 2015 email to Angela Shinn, Superior Community
Management reference “courtesy” notices regarding recreational vehicles and the
14-calendar day rule<o:p></o:p></div>
<!--EndFragment--><div class="MsoNormal">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
Afternoon Angela,<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
I’m writing because I’ve had
several homeowners ask me about the reading of the CC&Rs regarding
recreational vehicles (RVs, boats, trailers, etc.) and the 14-calendar days
rule.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
Since the CC&R is vaguely written,
on its face stating no recreational vehicle (etc.) shall be parked on anyone’s
lot (or in Oak Knoll) for no more than 14 calendar days in any calendar year,
the questions I’m repeatedly asked (based on their “courtesy” notices being received
from the HOA), is exactly how is the HOA determining how long a recreational
vehicle is parked/stored on a lot before sending the “courtesy” notice?<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
Some homeowners are keeping track
by the hour ho long said vehicle is on their lot before moving it, which is
pretty ridiculous honestly. Homeowners shouldn’t have to feel like they need to
look over their shoulder in keeping track like this.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
The main concern is the resolution
to charge for the second and subsequent “notices.”<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
If the HOA is not properly
documenting the exact duration a recreational vehicle is actually physically
present in its entirety to factually account for a full day (24 hours) towards
the 14 full days in a calendar year; then I don’t believe any notice should be
sent unless said calculations are documented and provided in such a notice.
Especially if a second notice is sent (and should be sent if the full 14
calendar days have been exceeded and can be proven), and you’re tacking on that
$35 fee, because that will become a legal issue. Not to mention if the HOA gets
collections involved to pay past due amounts on that fee or additional fees of subsequent
notices, which brings in the Fair Debt Collection Practices Act.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br>
Your and the Board’s clarification in the above would be greatly appreciated;
which will be promptly disseminated to those asking me about this once received.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br>
Respectfully,</div>
<div class="MsoNormal" style="margin-left: .5in;">
<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal">
March 25, 2015 email reply from Angela Shinn</div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
The simple answer is that as soon
as the trailer, vehicle, etc. is noticed, a courtesy notice is sent so that we
know that the owner knows of the 14 days per year limitation.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
The second notice is only sent when
it has been confirmed that the 14 days has been exceeded. In most cases the
letter is sent well beyond the 14 days.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
One of the Board members actually
tracks these violations. They are tracked days (not hours). If the vehicle is
seen on January 1<sup>st</sup> (day 1), again see on January 2<sup>nd</sup>
(day 2), and leaves without being seen on January 3<sup>rd</sup> – it is noted
that it was there for 2 days.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
I’m sure the intent of the 14 days
was for loading, unloading, cleaning, etc. of the vehicle rather than parking
for weeks at a time.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
Please let me know if you have
additional questions.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
Thank you,<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
Angela D. Shinn, CMCA, AMS<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
Superior Community Management<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal">
March 25, 2015 email reply back to Angela Shinn<o:p></o:p></div>
<div class="MsoNormal">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
Angela,<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
Thank you for your reply, and I
will share it with the homeowners whom have approached me in this matter.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
However, this part is problematic:<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
“They are tracked by days (not
hours). If the vehicle is seen on January 1<sup>st</sup> (day 1), again seen on
January 2<sup>nd</sup> (day 2), and leaves without being seen on January 3<sup>rd</sup>
– it is noted that it was there for 2 days.”<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
If the vehicle is seen on January 1<sup>st</sup>,
how does that Board member know it was there the full 24 hours of that day? Are
they assuming that just because it was seen on January 2<sup>nd</sup>?<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
Many of the homeowners reaching out
to me are saying exactly as what you interpreted the intent of the 14 day rule
to be; unload, clean, etc.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
If on January 1<sup>st</sup> the
vehicle is there for 14 minutes or 14 hours then movied, that is NOT a “calendar
day.”<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
While the CC&R is vague on
single or consecutive occurrences, the fact that it states no more than 14 days
in a calendar year gives clear meaning to the use of the phrase “calendar days”
– which as you and I know, legally (and common sense), a day is a 24 hour
period.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
The board/HOA cannot short change
the homeowners on their allotted 14 “calendar days” on occasional observations
noting it was there when they drove (or walked) by one day, and another, but
not the next without knowing for a fact that it was physically there the entire
24 hours each occurrence that it was observed on the Lot.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
If a homeowner has an RV and they
come and go throughout the summer and by happenstance the board member or
yourself happen to do an inspection and see the RV on the Lot on 14 or more
separate (or consecutive) instances, and you send them the “notice” of
noncompliance; I guarantee you that these homeowners will take the HOA/Board to
task where the plain language of the CC&Rs regarding the (legal)
definition/meaning of what a “calendar day” is.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
So basically this is just an FYI
from me to you (and the board) on this issue that has come up more often since
more “courtesy” notices have been going out over the past couples years on this
matter.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
Thank you,<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal">
March 25, 2015 email reply from Angela Shinn<o:p></o:p></div>
<div class="MsoNormal">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
Understood.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
In many cases the issue has been
people parking their trailers in driveways for much longer than 14 consecutive
days. The people who are only there for a couple days at a time are not such a
big deal.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
I’m sorry you are being brought
into this. I will discuss this matter with the Board.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
Thank you,<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br></div>
<div class="MsoNormal" style="margin-left: .5in;">
Angela D. Shinn, CMCA, AMS<o:p></o:p></div>
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<div class="MsoNormal" style="margin-left: .5in;">
Superior Community Management<o:p></o:p></div>
OKHA Watch Doghttp://www.blogger.com/profile/07919645590367462925noreply@blogger.com0tag:blogger.com,1999:blog-1358041955356248184.post-3865720749345123782017-02-07T14:24:00.000-08:002017-02-07T17:49:52.896-08:00Email exchange with CEO of former Management Company that RESIGNED <div class="MsoNormal">
March 21, 2016 email from Troy Rudd, CEO Superior Community
Management<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Subject: Why did SCM resign from
OKHOA?<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<o:p> </o:p> </div>
<div class="MsoNormal" style="margin-left: .5in;">
Angela forwarded your email to her
regarding our resignation from Oak Knoll HOA.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
The reasoning for our resignation
was simply a business decision as we felt that the working relationship with
the Association was not a good fit any longer. Despite our long history as
managing agent for the community, I made the tough decision to tender said
resignation.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Thank you,<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Troy Rudd, CEO, Superior Community Management</div>
<div class="MsoNormal" style="margin-left: .5in;">
<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal">
March 21, 2016 email reply to Troy Rudd<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Subject: Why did SCM resign from
OKHOA?<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Good Morning Sir,<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Thank you for replying, and the
response provided therein.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
I am sure there are professional
and ethical issues that prohibit you from elaborating, but I am sure you know
of me and my dealings with our HOA over the years, and it is only getting
worse.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
I’ve been contacted by several
former homeowners who moved because of our HOA, and others still here hair as
unhappy as I have been.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
With your departure a new company
has come on board that appears to be facilitating the bad decisions and
behaviors of the board of directors.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
...<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Again, thank you for your reply.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
One final note, in all my dealings
with Angela, she was most courteous, polite and extremely professional in all
that she could do and did for our community.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Thank you.</div>
<div class="MsoNormal" style="margin-left: .5in;">
<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal">
March 21, 2016 email reply from Troy Rudd, CEO, Superior
Community Management<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Subject: Why did SCM resign from
OKHOA?</div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
It is unfortunate to hear that
things are only getting worse. I know you have worked long and hard in your off
hours with many of the issues of importance to you in the community.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
And thank you for the compliments
of Angela. She is an integral part of our team, and always nice to hear.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Best regards,<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Troy Rudd, CEP<o:p></o:p></div>
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<div class="MsoNormal" style="margin-left: .5in;">
Superior Community Management<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
--------------------------------------------------------------------------------------------------------------</div>
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<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
So...it says a lot when a management company resigns from an HOA versus the other way around, which is far more typical and expected. The final response affirms/acknowledges that even they (the management company) could see how bad our HOA has and continues to be ran into the ground (i.e. lawsuit).</div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
>>Yes, I have an attorney working on my case and he will soon be sending written notice.<<</div>
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<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
OKHA Watch Doghttp://www.blogger.com/profile/07919645590367462925noreply@blogger.com0tag:blogger.com,1999:blog-1358041955356248184.post-14726563100297801452017-02-04T16:18:00.002-08:002017-02-06T10:19:51.484-08:00My 2014 request to examine the records and documents of the HOA and their response(s)...<div class="MsoNormal">
The following will show, at the end, that the HOA has failed to properly maintain records, receipts and other documentation of the business dealings of the HOA since day one of its existence...</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Moreover, this will also show how both the HOA Board of Directors AND Management company are not doing their jobs correctly. Especially the management company, having done this for years, should know better in bringing on a new HOA without advising them they were missing resolutions to cover such things as this if they wanted to charge people to examine records of the HOA.</div>
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<br /></div>
<div class="MsoNormal">
June 22, 2014 email to Angela Shinn at Superior Community
Management<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
RE: Article VI Records and Audits<o:p></o:p></div>
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<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Under the BYLAWS OF OAK KNOLL
HOMEOWNERS’ ASSOCIATION (<i style="mso-bidi-font-style: normal;">the real ones,
not the ones on the website that have the following referenced section, among
others, purposely omitted)</i>, Article VI (5); Records and Audits, as a
homeowner (i.e. mortgage) I want to inspect the books and records of the
Association for the past 15 years.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Please either provide these
records, or schedule the appropriate future date in order for me to arrange a
personal inspection of these records at your office.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Under Section (2): Records of
Receipts and Expenditures, I expect to review the following: “<b style="mso-bidi-font-weight: normal;">…detailed, accurate records, in
chronological order, of the receipts and expenditures affecting the common
areas, itemizing the maintenance and repair expenses of the common areas and
any other expenses incurred.”</b><o:p></o:p></div>
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<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Note, the “common areas” for which
any expenditure have been incurred and paid by the HOA <u>must be compliant
with CC&R 7.1</u> – which clearly defines what the ONLY common improvements
of the HOA are:<o:p></o:p></div>
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<br /></div>
<div class="MsoNormal" style="margin-left: 1.0in;">
“Oak Knoll has or will have
certain improvements …These improvements include: Sign monuments to be
installed on Lot 29, Oak Knoll; traffic circle at intersection of Foothills
Drive and Center Street; planter strips along Foothills Drive; and street trees
on each Lot…All of the common areas and improvements are collectively called
“Common Improvements.””<o:p></o:p></div>
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<br /></div>
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If you intend to schedule an
appointment vs. providing copies of the requested documentation to be reviewed,
please make such an appointment for any Monday, Tuesday or Friday.<o:p></o:p></div>
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<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Please provide several tentative
dates so that I may make arrangements to accommodate my schedule to confirm one
of the provided appointments.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Thank you</div>
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<br /></div>
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<br />
<div class="MsoNormal">
July 1, 2014 letter from Angela Shinn of Superior Community
Management<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
RE: Oak Knoll Association records
review<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Dear Homeowner,<o:p></o:p></div>
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<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Per your request to schedule a date
for your personal inspection of the records of the Oak Knoll Association, we
have the following dates available:<o:p></o:p></div>
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<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
…<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
July 25, 2015; 9:00 a – 2:00 p<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
…<o:p></o:p></div>
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<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
This request for <b><u>review</u></b> is in compliance with ORS
65.774 and with the By-laws, (sic) Article 6 section 5 which states “<b>At any time any Member or mortgagee may, at
his own expense, cause an audit or inspection to be made of the books and
records of the Association.</b>”<o:p></o:p></div>
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<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Per the above and ORS 65.771
available records will be provided for review at time and material costs.
Charges for time are $110 per hour for prep and oversight of the review. Any
allowable copies will be charged .18 per page. Review will be conducted at
17300 SW Upper Boones Ferry Rd, Ste. 110, Tualatin OR (sic) 97224.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Please indicate the date and time
you will be meeting at our office for the requested review.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Thank you,<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Angela D. Shinn, CMCA, AMS<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
Superior Community Management<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal">
July 2, 2014 email to Angela Shinn <o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
RE: Letter dated July 1, 2014<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Angela,<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Thank you for your letter providing
the days and times being made available for my visit to “<b><u>review</u></b>,” however, you are (or some attorney from Vial
Fotheringham is advising you) <b><u>incorrectly</u></b>
citing ORS 65.774 and 65.771 as a justification for charging me $110 per hour
for “prep and oversight of the review.”<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
First off, the Homeowners
Association and the Association board of directors are only subject to the
following subsections of ORS Chapter 65:<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: 1.0in;">
Per ORS 94.640: “In the
performance of their duties, officers and members of the board of directors are
governed by this section and the applicable provisions of ORS 65.357, 65.361,
65.367, 65.369 and 65.377…” (i.e. standards, conflict of interest, liability,
etc.)<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: 1.0in;">
<br /></div>
<div class="MsoNormal" style="margin-left: 1.0in;">
Per ORS 94.626(2): “A separate
association is not created when an association is reinstated after
administrative dissolution under ORS 65.654 or again incorporated following
dissolution. The association automatically continues without any further action
by incorporators, directors or officers that may otherwise be required under
ORS chapter 65.” (i.e. dissolution)<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: 1.0in;">
<br /></div>
<div class="MsoNormal" style="margin-left: 1.0in;">
Per ORS 94.670(1): “A homeowners
association shall retain within the state the documents, information and
records delivered to the association under ORS 94.616 and all other records of
the association for not less than the period specified for the record in ORS
65.771 or any other applicable law…” (i.e. records retention)<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: 1.0in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Second, ORS 65.774 and 65.771 do
not apply to a Homeowners Association as homeowners are not a “member” of the
non-profit corporation. As defined under ORS 65.001 Definitions. As used in
this chapter:<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: 1.0in;">
(26)(a) “Member” means a person
that is entitled, under a domestic or foreign corporation’s articles or bylaws,
without regard to what the person is called in the articles or bylaws, to vote
on more than one occasion to elect a director or directors.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: 1.0in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Under the Bylaws of Oak Knoll
Homeowners’ Association, Article 1 Plan of Ownership, Membership is defined, in
part, as follows:<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: 1.0in;">
(6) Membership: “Every person or
entity who is a record owner of a fee or undivided fee interest in any Lot
shall be a <i>proprietary member</i> of the Association…Associate
membership shall carry all the rights and privileges and shall be subject to all
obligations and responsibilities of <i>proprietary
membership</i>, <b><u>except the right to
vote.</u></b>”<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: 1.0in;">
<br /></div>
<div class="MsoNormal" style="margin-left: 1.0in;">
[Emphasis mine]<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: 1.0in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Therefore, neither ORS 65.774 or
65.771 are applicable to my request for “examination” of the association
records. As such, you have no right to charge me for any examination of the
association records.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Again, under ORS 94.670 Association
duty to keep documents and records; deposit of assessments; payment of
association expenses; review of financial statement by certified public
accountable; examination of records by owner…<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: 1.0in;">
(9)(a) Except as provided in
paragraph (b) of this subsection, the association <b><i><u>shall</u></i></b> make the
documents, information and records described in subsections (1) and (4) of this
section and all other records of the association <b><u>reasonably available for examination and, upon written request,
available for duplication by an owner and any mortgagee of a lot that makes the
request in good faith for a proper purpose.</u></b><o:p></o:p></div>
<div class="MsoNormal" style="margin-left: 1.0in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Third, your citing Article VI
Records and Audit is inaccurate, and I admit I incorrectly used it as well
given the fact that (A) I am not a CPA, therefore I cannot “audit or inspect”
the books and records of the association under the common law definition of an
audit or inspection as clearly meant given the content in which that phrase was
sued not once, but twice in that Article. It is clear upon second reading that
“audit and inspect” juxtaposed to the reference “at the expense of” either the
Association or the member requesting it means a financial audit by a CPA.
Therefore you have no basis to charge me a fee for the “examination” of the
association records.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
In addition to ORS 94.670 there is
Subsection (12) which states the following:<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: 1.0in;">
(12) The board of directors, by
resolution, <b><u>may</u></b> adopt
reasonable rules governing the frequency, time, location, notice and manner of
examination and duplication of association records and the imposition of a
reasonable fee for furnishing copies of any documents, information or records
described in this section. The fee may include reasonable personnel costs for
furnishing the documents, information or records.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: 1.0in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
To date the Board of Directors has
not voted a resolution to accomplish the above, as such, again, neither the
Board of Directors OR by its managing agent, Superior Community Management, has
any right to assess monetary fees for my legal right under ORS 94.670(9)(a) for
the examination of the Association documents requested to be examined.<o:p></o:p><br />
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Unless you can produce this unseen,
unpublished and unfiled (with the County Clerk) resolution to the CC&Rs,
neither you (Superior Community Management) or the Homeowners Association
(Board of Directors) have any legal basis to assess <b><u>any</u></b> fees for my “examination” of the association records.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: 1.0in;">
When I choose the date and time
given and establish that appointment, the Association via Superior Community
Management <b><u>shall</u></b> make the
documents, information and records described in subsection (1) and (4) of this
section <b><i><u>and all other records of the association</u></i></b> reasonably
available for examination and, upon written request, available for duplication
by an owner and any mortgagee of a lot that makes the request in good faith for
proper purpose.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: 1.0in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
I will be in touch on which date
and time is to be selected once I review my work schedule and make arrangements
for said date and time.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Very Truly Yours</div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal">
The following is a list of items of records that I wanted to
examine that I presented to Angela Shinn prior to my chosen scheduled
appointment; this list contains her amended response after each:<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>Requested records to be examined:<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
The following is a list of
documents and records of the Oak Knoll Homeowners Association I want to examine
that includes but is not limited to:<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
• Any
and all financial records of the association’s purchase of<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
obligations of the United States government<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
o To include ALL financial records on
the establishment and,<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
if applicable, termination of (to
include an accounting of where the funds were placed once the account was
closed) Asset 1224, Money Market Account – Union Bank noted on the association’s
July 24, 2003 balance sheet<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>Financials 1999-2005 not available<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>Financials 2005-present available<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
• Any
and all financial records of the association’s expenditures for<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
“professional development" in
the year 2000<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>NA<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
• Any
and all financial records of the association’s credit and debit<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
to the “contingency fund” from
1999-2003<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>NA<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
• Any
and all financial and contractual records of the association’s<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
bids and expenditures for the
budgeted line item “Gardener” from 1999-2000<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>NA<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
• Any
and all financial records of the associate’s expenditures for<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
“maintenance & repairs” from
1999-2000<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>NA<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
• Any
and all financial records of the association’s budgeted line<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
item “Continuency” [sic] from
2000-2001<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>NA<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
• Any
and all financial records of the association’s expenditures for<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
“leasehold improvements” noted on
the August 19 through September 12, 2000 Profit & Loss statement<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>NA<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
• Any
financial and contractual records of the association’s bids and<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
expenditures for the budgeted line
item “Landscape Maintenance” from<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
2000-2001<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>NA<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
• Any
financial records and documentation of the association’s<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
expenditures relating to the
disbursement of $88.77 to Gerald Fisher, check# 1070, noted on the financial
statement dated February 28, 2001<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>NA<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
• Any
financial records and documentation of the association’s receipt<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
of a “Refund Fence” in the amount
of $311.50 on February 22, 2001 <o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>NA<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
• Any
financial records and documentation of the association’s<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
expenditures relating to the
disbursements to Louis Larson as of the July 31, 2001 Financial Statement:<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
o #1097 $24.49<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
o #1099 $55.10<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
o #1102 $84.00<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
o #1103 $8.84<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
o #1107 $28.00<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
o And #1106 to Gerald Fisher in the
amount of $15.00<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>NA<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
• Any
financial records and documentation of the association’s record<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
keeping of the “Contengency [sic]
Fund” for the budgeted fiscal year<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
2001-2002<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>NA<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
• Any
financial records and documentation of the association’s budget<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
line 6791 Miscellaneous Expense –
and – 6821 Community Social events documented on the August 1, 2003 Opening
Statement of the budget<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>NA<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
• Any
and all financial records and documentation accounting for the<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
difference in the balance of the
reserve account from July 24, 2003 with a balance of $2,637.10 to $2,500.00
noted on the projected 2003-2004 budget<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>NA<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
• Any
and all financial records and documentation of the association’s<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
record keeping of the Reserve
account from 1999 to 2005<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
o To include any documentation and
reports of the missing<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
funds from this account, and any
Board of Director meeting minutes and/or notes on their decision to no longer
fund this account going forward<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>Financials 12.2005 – Present provided<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
• Any
and all financial records and documentation of the association’s<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
expenditures for the budget line
item Misc. – Social $240 for fiscal year<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
2003-2004<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>NA<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
• Any
and all financial records and documentation, to include Board of<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
Directors meeting minutes and other
documentation in regards to re-funding Expense 6810 Allocation to Reserves in
the amount of $13,650 noted on the<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
2011 annual budget<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
o This includes an itemization of all
expenditures of common<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
improvements, reserve study to
legally substantiate this reserve funding, and all receipts and accounting for
all expenditures paid out from the balance of this account<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>Minutes 9.21.10 provided<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
• Any
and all financial records and documentation, to include Board of<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
Directors meeting minutes and other
documentation in regards to the repair of concrete sidewalks along Foothills
Drive in 2010<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>Minutes and Financials for 2010 provided<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
• Any
and all financial records and documentation, to include Board of<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
Directors meeting minutes of the
corresponding year from 1999 to present, of any expenditures as it specifically
related to the maintenance, repair, and/or replacement of common improvements
identified in CC&R 7.1<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
o To include non-common improvements not
stated in CC&R 7.1<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
that the Board of Directors took it
upon themselves (and without the required 75% majority vote of the homeowners
per CC&R 12.6.2 and ORS<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
94.630(1)(E)(ii) and
(1)(F)(h)(k)(B)) to make the HOA financially responsible for said maintenance,
repair, and/or replacement thereof; namely the street trees and sidewalks (to
include curbing) along Foothills Drive<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>Minutes and Financials for 2005 – present provided<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
• The
specific and exact location of the 98 homes (i.e. addresses, not<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
homeowner names) letters were
mailed to regarding the placement of street trees from August 2000 to December
2009</div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
• Any
and all documentation submitted to the Design Review Committee<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
by the homeowner located at 3240
Burlington Drive requesting approval to remove all lawn from the front of the
residence (in contradiction to the CC&Rs that require lawn to be a part of
the landscaping of the front yard)<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>Purpose?<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
• Any
and all documentation of the Board of Directors to contract for<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
a reserve study and all
expenditures relating to said study conducted in<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
2013<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>Minutes for October 2012 provided<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
• Any
and all documentation of the Board of Directors to landscape the<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
traffic circle located at Foothills
Drive between 2003 to 2006, to include all expenditures to landscape and
maintain since initial completion to present date<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>Minutes and Financials for 2005 – present provided<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
• Any
and all documentation and expenditures regarding the landscaping<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
maintenance, repair and/or
replacement with relation to the residence located at 800 Foothills Drive from
July 2003 to July 2005 (specifically the entire year of 2004)<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>NA<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
• Any
documentation accounting for the 75% majority approval of the<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
homeowners, as required under
CC&R 12.6.2 (12.6.2.1 through 12.6.2.5) of the adoption of the Collections
Procedure Resolution passed by the Board of Directors in June 2003 – and – the
adoption of the “Rental Rules for Those Renting their Homes to Others”
resolution<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>Mortgagee reference?<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
• Produce
an outline or actual document of the Robert’s Rules of Order<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
used at each and every Board of
Directors meeting, to include the Annual Meeting of the Association since 1999
to present day in all its form (previous to updated versions)<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>See web site link http://www.robertsrules.com/<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
• Any
and all documentation in proposal form or otherwise in regards<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
to Tony Roos’ Education line item
that he wishes to have placed on the next proposed budget of the association
for fiscal year 2015<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>5.2014 minutes provided<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
• Any
financial documentation of expenditures (to include receipts to<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
substantiate) of reimbursements to
any Board Member from 2000 to present day from the Association’s ledgers<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>2005-present Financials provided</b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
• Any
and all financial records and related documentation accounting<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
for Lots within the Association
currently in collections, specifically by address (not the homeowner’s name)
and the amount(s) in arrears and the date and time the accounting or billing of
said arrears was forwarded to Vial and Fotheringham for collection of the
alleged past due amount(s)<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>Unable to provide per law.<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
I would also like to review any and
all current service contracts (e.g.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
landscaping, legal, insurance
policies, etc.) that the Association currently holds as well.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>Provided: Superior Community Management contract, insurance policies,<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
I want to examine any and all
records and documents, to include meeting minutes or notes by the Board of
Directors approving waivers to any and all homeowners to allow for any
exceptions to the CC&RS, to include waivers to allow homeowners to leave
their trash and recycle bins visible from the public street to recreational and
commercial vehicles with ladders being allowed to remain on any Lot within the
Association.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>Minutes for 2005-present provided<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>***<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>Documents have been provided on flash drive as indicated:<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>Contracts<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b> </b>Superior Community
Management; signed April 2005<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
Sunrise
Landscape; signed 2009<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
CFE – Collection Contract<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>Documents<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b> </b>Articles of
Incorporation<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
CCRs
Lots 1-41<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
Collection
Resolution<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
Declaration
of Covenants and Annexations<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
Bylaws<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
Violation
Letter Resolution<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
Fine
Resolution<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
Plats<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>Financials<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b> </b>Year end 2005<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
Year
end 2006<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
Year
end 2007<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
Jan.-Dec.
2008<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
Jan.-Dec.
2009<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
Jan.-Dec.
2010<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
Jan.-Dec.
2011<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
Jan.-Dec.
2012<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
Jan.-Dec.
2013<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
Jan.-June
2014<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>Minutes<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b> </b>2005; Aug., Oct.,
Dec.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
2006;
Feb., Mar., May, June, July, Aug., Sep., Oct., Nov., Dec.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
2007;
Feb., Mar., Apr., May, June, July, Aug., Sep., Oct., Nov.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
2008;
Feb., Mar., Apr., May, June, July, Aug., Sep., Oct., Nov.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
2009;
Jan., Feb., Mar., Apr., May, June, July, Aug., Sep., Oct., Nov.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
2010;
Jan., Feb., Mar., Apr., May, June, July, Aug., Sep., Oct., Nov.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
2011;
Jan., Feb., Mar., Apr., May, June, July, Aug., Sep., Oct., Nov.<o:p></o:p></div>
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2012;
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<div class="MsoNormal" style="margin-left: .5in;">
2013;
Jan., Feb., Mar., Apr., May, June, July, Aug., Sep., Nov., Nov.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
2014;
Jan., Feb., Mar., Apr., May<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
Annual;
2007, 2008, 2009, 2010, May 2011, June 2011, 2012<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>Reserve Studies<o:p></o:p></b></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b> </b>2014<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b>List of Board of Directors<o:p></o:p></b></div>
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Pre-2002 - present<o:p></o:p></div>
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<br /></div>
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<b>Insurance<o:p></o:p></b></div>
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<b> </b>D&O
8.2013-8.2014<o:p></o:p></div>
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Fidelity 8.2013-8.2014<o:p></o:p></div>
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General
Liability 8.2013-8.2014<o:p></o:p></div>
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<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
The above indicated documents have
been provided per request on a flash drive on July 25,
2014 by Superior Community Management.<o:p></o:p></div>
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<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<b> <o:p></o:p></b></div>
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<br /></div>
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OKHA Watch Doghttp://www.blogger.com/profile/07919645590367462925noreply@blogger.com0tag:blogger.com,1999:blog-1358041955356248184.post-47226982180566890122016-10-18T17:05:00.004-07:002016-10-24T11:01:51.064-07:00FINAL DEMAND LETTER TO HOA - RE: Street Trees Maintenance Resolution (UPDATED)<div class="MsoNormal">
October 24, 2016</div>
<div class="MsoNormal">
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
CERTIFIED MAIL<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Oak Knoll Homeowners Association<o:p></o:p></div>
<div class="MsoNormal">
Board of Directors<o:p></o:p></div>
<div class="MsoNormal">
c/o Management Trust- Northwest<o:p></o:p></div>
<div class="MsoNormal">
P.O. Box 23099<o:p></o:p></div>
<div class="MsoNormal">
Tigard, OR 97281-9899<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
RE:<span style="mso-tab-count: 1;"> </span>Breach of
contract and violation of the Oregon Planned Community Act <o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Dear Board of Directors,<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
You have been put on notice by the homeowners since early 2000
that your individual and/or collective interpretation of Section 7.1 of the
CC&Rs regarding the “common improvements” of the Association - specifically
as to exactly what street trees are and <b style="mso-bidi-font-weight: normal;"><i style="mso-bidi-font-style: normal;">are not</i></b> the common improvements of
this Association - has long since been grossly inaccurate. Consider this letter
as the Board of Director’s <b style="mso-bidi-font-weight: normal;"><u>FINAL
NOTICE</u></b> on the matter described herein.<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
The Board of Directors, past [and] present members, have
been patently aware of their grossly inaccurate interpretation of CC&R
Section 7.1 since the Oak Knoll Homeowners Association was assumed from the
Declarant. And over the years since then, the Board has wantonly chosen to purposely
disregard the individual and collective homeowners’ voice in regards to its
grossly inaccurate interpretation of Section 7.1 regarding “<i style="mso-bidi-font-style: normal;">and street trees on each Lot</i>,” that is
until the fall of 2011.<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
In September 2011, a Town Hall meeting took place at Avamere
to present and discuss a proposed amendment to the CC&Rs at a cost of
$5,000.00 in order to memorialize the Board’s grossly inaccurate interpretation
of Section 7.1 of the CC&Rs in order to continue their self-imposed status
quo on maintaining only the street trees on Foothills Drive, and not “<i style="mso-bidi-font-style: normal;">street trees on each Lot</i>.”<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
The proposal failed, but not without the Homeowners
Association’s attorney from Vial Fotheringham, Christopher Tingey, <i style="mso-bidi-font-style: normal;">first</i> admitting that the Board has made
it a historical practice to purposely misinterpret Section 7.1 in regards to
the street trees within the Association. Tingey made it crystal clear that the
Board, past to present, <b style="mso-bidi-font-weight: normal;"><u>simply
disagreed</u> with how the Declarant wrote this section</b>, and wantonly chose
to disregard it because they did not want the Association to be financially responsible
for “<i style="mso-bidi-font-style: normal;">street trees on each Lot</i>.” Not
once but twice Tingey made it known that Section 7.1 clearly states, ‘<b style="mso-bidi-font-weight: normal;"><i style="mso-bidi-font-style: normal;"><u>that
street trees on each Lot</u></i></b> <b style="mso-bidi-font-weight: normal;"><i style="mso-bidi-font-style: normal;">is what the Homeowners Association is responsible
for,’ </i></b>and NOT the Board’s historical practice of <i style="mso-bidi-font-style: normal;">just</i> the street trees along Foothills Drive alone. As such, the
Board of Directors, past to present, have made it their position to decide the
matter themselves (<i style="mso-bidi-font-style: normal;">that which is solely
reserved to a vote of 75% of the homeowners</i>), and in effect changed what
CC&R Section 7.1 clearly states in order to make up their own version to be
carried out regarding the street trees <i style="mso-bidi-font-style: normal;">in
direct contravention</i> to what the CC&Rs clearly state. <o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Near the end of that meeting, Tingey advised the Board that
they could do a resolution to outline the Board’s longstanding interpretation
and historical practice, ‘<b style="mso-bidi-font-weight: normal;"><i style="mso-bidi-font-style: normal;">but that resolution would <u>not be
enforceable</u> if it contradicted the governing documents; and it would not
hold up in court if and when challenged.</i></b>’ Mr. Tingey’s correct
interpretation of Section 7.1 and subsequent advice to the Board about any
resolution outlining their interpretation would be unenforceable if challenged <i style="mso-bidi-font-style: normal;">is factually and legally accurate</i>. <span style="mso-spacerun: yes;"> </span><o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Now fast forward to the Town Hall meeting that took place in
October 2014, with three years of continued back and forth debate with the
Board of Directors regarding their gross interpretation of Section 7.1
regarding the finances being spent on replacing and maintaining street trees
and sidewalk repairs caused by said street trees along Foothills Drive – all of
which are not “common improvements” of the Association - as being the core
issue to be discussed. Several homeowners turned out for this meeting, the
largest number that anyone has seen in years, and all but one homeowner (<i style="mso-bidi-font-style: normal;">who lives on Foothills Drive and directly
benefits from the Board’s illicit conduct regarding this issue</i>) disapproved
of the Board’s past inaccurate interpretation and self-imposed financial responsibility
being placed upon all the homeowners when this interpretation clearly only
benefited those living along Foothills Drive – and NOT the association as a
whole (i.e. <i style="mso-bidi-font-style: normal;">just because Foothills is
assumed the main entrance to the Association, which it is not as an equal if
not great number of homeowners and guests access via Quail Drive, <u>is neither
a factual or legal basis </u>to assess fees against all homeowners for a
non-common improvement that does NOT benefit all Lots within the Association</i>).
<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Several homeowners strongly voiced their discontent and
disagreement with the Board’s past and present gross interpretation
rationalizing their illicit practice and all but demanded that it be rescinded.
In the end, after 14 years of debating the obvious, the Board finally conceded
and reversed its long-standing inaccurate interpretation and historical
practice when it passed the 2015 budget at the November 2014 meeting. <o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;">President Tony Roos
then emphatically declared in writing </b>within the November 2014 Oak Knoll
Homeowners Association Newsletter stating the following:<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<u>Note from the President</u><o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
“Dear Homeowners and Tenants,<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
At our November Board meeting we
finalized our draft budget for 2015. The association will see an increase in
annual dues by $5 over last year.<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
The common elements that our
association is responsible for is the following:<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoListParagraphCxSpFirst" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l3 level1 lfo1; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Foothills parking strip Landscaping grass only<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l3 level1 lfo1; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Roundabout Landscaping (including the Oak Knoll
monument)<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.0in; mso-add-space: auto; mso-list: l3 level1 lfo1; text-indent: -.25in;">
<!--[if !supportLists]--><span style="font-family: Symbol; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->Foothills Irrigation system<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
<i style="mso-bidi-font-style: normal;">With
inputs from the October 7<sup>th</sup> Town Hall budget meeting, phone and
email responses, the Board has agreed that from this 2015 Budget forward the
Foothills street trees are the responsibility of the homeowners on Foothills
and will no longer be funded by the Association Budget</i>.”<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal">
Despite this revelation, certain Board members clearly conspired
after the fact to reverse its final decision, “memorialized” within the
November 2014 Newsletter, and went forward with exactly what their attorney,
Christopher Tingey, told them in 2011 <b style="mso-bidi-font-weight: normal;">would
<u>not</u> hold up in court</b>. The Board enlisted<i style="mso-bidi-font-style: normal;"> an entirely different attorney</i> from <b style="mso-bidi-font-weight: normal;">the same law firm</b> as Mr. Tingey to draft a clearly illicit
resolution that was passed January 19-20, 2016, which <b style="mso-bidi-font-weight: normal;"><i style="mso-bidi-font-style: normal;">inherently and explicitly
contradicts the governing documents, as well as the Oregon Planned Community
Act.</i></b> As such, this resolution <u>is not</u> enforceable and <u>will not</u>
hold up in court.<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
The Street Tree Maintenance Resolution of January 2016 is an
implicit breach of contract and fiduciary duties of the Board of Directors. The
intent of this resolution is to reverse the Board’s November 2014 decision to
finally correct a 15 year wrong perpetrated upon the homeowners at their expense
by the Board of Directors in order to put back into the Homeowners Association
budget the financial costs of maintaining, repairing, and/or replacing the
street trees only along Foothills Drive. It is an incontestable fact that this
resolution is in direct conflict with the CC&Rs, Bylaws and Oregon Planned
Community Act.<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Section 7.1 of our CC&Rs states the following:<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
“Oak Knoll has or will have certain
improvements which are for the benefit of all Lots. These improvements include:
Sign monuments to be installed on Lot 29, Oak Knoll; traffic circle at
intersection of Foothills Drive and Center Street; planter strips along
Foothills Drive; <b style="mso-bidi-font-weight: normal;">[and]</b> street trees
on each Lot…All of the common areas and improvements are collectively called
“Common Improvements.”<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
The “;” separates the statement “planter strips along
Foothills Drive” from “<b style="mso-bidi-font-weight: normal;">[and]</b> street
trees on each Lot” (<b style="mso-bidi-font-weight: normal;">emphasis </b>mine),
which directly implies the Declarant’s intent to separate the street trees from
the planter strips throughout the association, [and] <b style="mso-bidi-font-weight: normal;">not to </b>include them in the planter strips. As it is clearly written,
it was/is the obvious intention of the Declarant that the Homeowner Association
shall be financially responsible for street trees on <i style="mso-bidi-font-style: normal;">each and every individual Lot</i> within the community, and <b style="mso-bidi-font-weight: normal;"><u>not</u></b> a selective set of street
trees on a selective street that only benefited those homeowners living on that
street, which is exactly what the Street Tree Maintenance Resolution was
written to accomplish (<i style="mso-bidi-font-style: normal;">i.e. every other
homeowner would be denied that very same benefit of having their street trees
financially maintained by the Association, which is the opposite of what the
Declarant intended</i>).<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
The factual and legal fact of the matter is that the Board
of Directors, as mandated by the governing documents and the Oregon Planned
Community Act, <b style="mso-bidi-font-weight: normal;"><u>cannot</u></b> change,
modify or amend the governing documents (i.e. CC&Rs) <b style="mso-bidi-font-weight: normal;"><u>without</u></b> the following requirements being duly met:<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l2 level1 lfo3; text-indent: -.25in;">
</div>
<ul>
<li><span style="font-family: Symbol; text-indent: -0.25in;">·<span style="font-family: 'Times New Roman'; font-size: 7pt; line-height: normal;">
</span></span><span style="text-indent: -0.25in;">“…</span><i style="text-indent: -0.25in;">not less
than seventy-five (75%) percent of the then Owners of Lots in Oak Knoll…</i><span style="text-indent: -0.25in;">”
(CC&R Section 9.2);</span></li>
<li><span style="font-family: Symbol; text-indent: -0.25in;">·<span style="font-family: 'Times New Roman'; font-size: 7pt; line-height: normal;">
</span></span><span style="text-indent: -0.25in;">“</span><i style="text-indent: -0.25in;">Consent
Required. Except upon the approval of Mortgagees holding Mortgages of Lots
which have at least seventy-five percent (75%) of the vote of Lots which are
subject to Mortgages, no amendments may be made to this Declaration which add
to or amend any material provision of the Declaration…</i><span style="text-indent: -0.25in;">” (CC&R Section
12.6.2); and</span></li>
<li><span style="font-family: Symbol; text-indent: -0.25in;">·<span style="font-family: 'Times New Roman'; font-size: 7pt; line-height: normal;">
</span></span><span style="text-indent: -0.25in;">“</span><i style="text-indent: -0.25in;">The
declaration may be amended only with the approval of owners representing at
least 75% of the total votes in the planned community or any larger percentage
specified in the declaration</i><span style="text-indent: -0.25in;">” (Oregon Revised Statute 94.590(1)(a)).</span></li>
<li><br /></li>
</ul>
<!--[if !supportLists]--><o:p></o:p><br />
<div class="MsoListParagraphCxSpMiddle" style="mso-list: l2 level1 lfo3; text-indent: -.25in;">
<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="mso-list: l2 level1 lfo3; text-indent: -.25in;">
<o:p></o:p></div>
<div class="MsoNormal">
Despite the forgoing, the language used throughout the
Street Trees Maintenance Resolution establishes the clear intent of the Board
of Directors to circumvent the <b style="mso-bidi-font-weight: normal;"><i style="mso-bidi-font-style: normal;"><u>required 75% vote of the homeowners</u></i></b>
to change, modify or amend the CC&Rs as they are clearly written to fit
their own gross misinterpretation and continue the status quo of that
inaccurate interpretation in maintaining their illicit historical practice in
regards to the street trees only along Foothills Drive.<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
The following being a clear example from the cited
resolution in order to change, modify and/or amend Section 7.1 of the
CC&Rs:<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
“J. Section 7.1 of the Declaration
identifies street trees and planter strips along Foothills Drive as
improvements benefiting all Lots. It further identifies the street trees, the
planter strips along Foothills Drive, and (sic) well as other improvements that
benefit all Lots as “Common Improvements.”<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal">
Section 7.1 of the Declaration makes absolutely <b style="mso-bidi-font-weight: normal;"><u>NO</u></b> such identification and/or
demarcation of the street trees [and] planter strips along Foothills Drive as being
“common improvements” benefiting all lots.<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
To reiterate, Section 7.1 clearly states that “Oak Knoll has
or will have certain improvements which are for the benefit of all Lots. These
improvements include: Sign monuments to be installed on Lot 29, Oak Knoll;
traffic circle at intersection of Foothills Drive and Center Street; <i style="mso-bidi-font-style: normal;">planter strips along Foothills Drive</i>; <b style="mso-bidi-font-weight: normal;">[and] street trees on each Lot</b>…All of
the common areas and improvements are collectively called “Common
Improvements.”<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Section 7.1 of the Declaration clearly identifies ONLY the
planter strips along Foothills Drive as a common improvement and nothing else
other than the traffic circle being related to Foothills Drive. The Declarant
made it perfectly clear that “[and] street trees on each Lot,” are a common
improvement of the Association, and <b style="mso-bidi-font-weight: normal;">NOT</b>
just the street trees along Foothills Drive. <o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
As such, Section J of the Street Tree Maintenance Resolution
clearly serves to change, modify and amend Section 7.1 as it clearly reads to
that which the Board of Directors wants it to read. Which is an albeit written
but factually inaccurate reading of CC&R Section 7.1 with the obvious
intent of the Board to rationalize its illicit historic practice of
disregarding the homeowners by denying them their (legal) right to vote on
whether or not the Board can cherry pick which street trees it wants to
financially maintain at the expense of the Association contrary to what the
governing documents clearly and explicitly state.<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
The following are further examples of the Board of
Directors’ intent to modify, change and/or amend CC&R Section 7.1, 7.3 and
8.1:<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
“NOW, THEREFORE, BE IT RESOLVED:<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoListParagraph" style="margin-left: 1.25in; mso-add-space: auto; mso-list: l1 level1 lfo2; text-indent: -.25in;">
<!--[if !supportLists]--><span style="mso-bidi-font-family: Cambria; mso-bidi-theme-font: minor-latin; mso-fareast-font-family: Cambria; mso-fareast-theme-font: minor-latin;"><span style="mso-list: Ignore;">1.<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]--><b style="mso-bidi-font-weight: normal;"><u>Definitions.</u></b>
As used in the Declaration, “street trees” is defined to mean the trees within
the community located in the planter strip along Foothills Drive and within the
roundabout.<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoListParagraphCxSpFirst" style="margin-left: 1.25in; mso-add-space: auto; mso-list: l1 level1 lfo2; text-indent: -.25in;">
<!--[if !supportLists]--><span style="mso-bidi-font-family: Cambria; mso-bidi-theme-font: minor-latin; mso-fareast-font-family: Cambria; mso-fareast-theme-font: minor-latin;"><span style="mso-list: Ignore;">2.<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]--><b style="mso-bidi-font-weight: normal;"><u>Association
Maintenance Responsibility.</u></b> The Association shall continue to maintain
the street trees in accordance with its historic practice and Section 7.3 of
the Declaration. Said maintenance will include, but is not limited to, trimming
and replacing street trees when they die.<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.25in; mso-add-space: auto; mso-list: l1 level1 lfo2; text-indent: -.25in;">
<!--[if !supportLists]--><span style="mso-bidi-font-family: Cambria; mso-bidi-theme-font: minor-latin; mso-fareast-font-family: Cambria; mso-fareast-theme-font: minor-latin;"><span style="mso-list: Ignore;">3.<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]--><b style="mso-bidi-font-weight: normal;"><u>Homeowner
Maintenance Responsibility.</u></b> Owners shall perform maintenance on their
lots as follows:<o:p></o:p></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 1.75in; mso-add-space: auto; mso-list: l1 level2 lfo2; text-indent: -.25in;">
<!--[if !supportLists]--><span style="mso-bidi-font-family: Cambria; mso-bidi-theme-font: minor-latin; mso-fareast-font-family: Cambria; mso-fareast-theme-font: minor-latin;"><span style="mso-list: Ignore;">a.<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->In accordance with Section 8.1 of the
Declaration, Owners shall maintain all other trees located on their lots which
do not meet the definition of a street tree under Section 1 of this Resolution.<o:p></o:p></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 1.75in; mso-add-space: auto; mso-list: l1 level2 lfo2; text-indent: -.25in;">
<!--[if !supportLists]--><span style="mso-bidi-font-family: Cambria; mso-bidi-theme-font: minor-latin; mso-fareast-font-family: Cambria; mso-fareast-theme-font: minor-latin;"><span style="mso-list: Ignore;">b.<span style="font: 7.0pt "Times New Roman";">
</span></span></span><!--[endif]-->In accordance with Section 8.1 of the
Declaration, Owners shall maintain the sidewalks on their lots in good repair,
in a condition that does not pose a tripping hazard, and in accordance with all
applicable municipal ordinances regulating sidewalk maintenance.”<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Regarding the above #1 Definition, there is no such
demarcation within the Declaration that defines “street trees” as it is defined
within the Street Tree Maintenance Resolution. Therefore, any such attempt to
define a term within the governing documents that is not defined therein is a
fundamental modification, change and/or amendment to the governing documents.<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Regarding the above #2 Association Maintenance
Responsibility, since 7.1 clearly <b style="mso-bidi-font-weight: normal;">does
not</b> define “street trees” outlined in #1 Definition, and the Board of
Director’s own resolution admits that the Declaration <b style="mso-bidi-font-weight: normal;"><u>does not </u></b>define “street trees” (Section N), Section 7.3 is <b style="mso-bidi-font-weight: normal;"><u>not</u></b> applicable. Moreover, this section
of the resolution also serves to do exactly what Mr. Tingey advised the Board
back in September 2011 would not hold up in court.<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Regarding the above #3 Homeowner Maintenance Responsibility,
in addition to sidewalks, homeowners are also responsible for the [street]
trees on their lot as well. There are several sections within the CC&Rs (including
municipal ordinances) that clearly assign the legal responsibility of the
homeowner to take care of their own sidewalks, to include any damage caused by
the street trees, as well as the other trees on their lot.<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
This resolution in part and on the whole clearly sets out to
modify, change and/or amend the CC&Rs as they are clearly written to fit
the Board of Director’s illicit narrative that which rationalizes their grossly
inaccurate interpretation of CC&R Section 7.1 and its illicit historic
practice regarding the financial responsibility of the street trees only along
Foothills Drive.<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
The Board of Directors further breached the contract with
the homeowners via the Street Tree Maintenance Resolution by violating the
following:<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Bylaws – Article V: Budget,
Expenses and Assessments<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
“Expenses and assessments <b style="mso-bidi-font-weight: normal;">shall be</b> charged, assessed and
collected <b style="mso-bidi-font-weight: normal;">in accordance with the
Declaration.</b>” (<i style="mso-bidi-font-style: normal;">emphasis mine</i>)<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal">
Since the street trees along Foothills Drive are <b style="mso-bidi-font-weight: normal;"><u>not</u></b> a common improvement of the
Association, the Street Trees Maintenance Resolution is null and void given the
fact that it violates of the governing documents and statutory law in circumventing
the required 75% vote of the homeowners to pass in order to change, modify of
amend the CC&Rs; as such, any assessments against the homeowners to enforce
this resolution is equally null and void.<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
Bylaws – Article III, Section (3)(g)<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
“Adoption in accordance with these
Bylaws of reasonable administrative rules and regulations for use of the common
areas.”<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal">
Since the street trees only along Foothills Drive <b style="mso-bidi-font-weight: normal;"><u>are not</u></b> a common area of the
Association, this resolution patently contradicting the governing documents and
statutory law, the resolution is neither reasonable nor binding upon the
homeowners.<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
This resolution is also an implicit breach of fiduciary
duties of the Board of Directors. In an article published by the law firm Vial
Fotheringham dated June 4, 2009, states the following in regards to the Board
of Directors fiduciary duties:<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
“A board member of an HOA has
multiple fiduciary duties that need to be met. The first of these duties is the
Duty of Care. Fulfilling the Duty of Care means to act with the care of a
reasonable prudent person. It also means that a board member needs to act in
the best interest of the HOA, and to do so in good faith. A board member who
meets this duty will regularly attend board meetings. In considering options
that are presented to the board they will exercise independent judgment. In
exercising independent judgment they will ensure that they are informed, and
relying on expert advice in making decisions concerning the HOA.”<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal">
First, there are several illicit acts that I could recite
that illustrate the Board of Directors’ collective failure to act with the care
of a reasonable prudent person; however that is for another letter at a later
date.<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Second, reiterating the first, I could cite several illicit
acts (other than that which is described herein regarding this resolution) that
demonstrate the Board of Directors’ collective intent to purposely act against
the best interest of the HOA; however that is for another letter at a later
date.<o:p></o:p></div>
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<br /></div>
<div class="MsoNormal">
Lastly, given the very nature and purpose of the Street
Trees Maintenance Resolution, it begs the question on exact what “expert
advice” the Board of Directors are relying upon when another attorney from the
same law firm warned the Board of the inherent danger of creating and passing
such a resolution that which would clearly serve to circumvent required 75%
vote of the homeowners to effect such a modification, change and/or amendment
Section 7.1 of the CC&Rs.<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
The next section of the Vial Fotheringham articles
continues…<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
“The next duty is the Duty of
Undivided Loyalty. This duty highlights the fact that board members need to
avoid conflicts of interest. If the board is presented with a matter that
presents a conflict of interest to an individual board member, that board
member should be recused from voting on the issue.”<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal">
Since Tony Roos was and continued to be the President of the
Oak Knoll Homeowners Association at the time of the signing of the Street Trees
Maintenance Resolution - given the fact that he presided over the Board during
the October and November 2014 meetings (<i style="mso-bidi-font-style: normal;">in
which it was decided to rescind the long standing gross misinterpretation of
CC&R Section7.1 and declaring that the street trees along Foothills Drive
would no longer be a part of the Association’s 2015 budget going forward</i>) –
his participation was/is an explicit conflict of interest.<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
The article by Vial Fotheringham then gives an example that
breaches the fiduciary duty of undivided loyalty:<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
“A classic example of a conflict of
interest is when a board member is presented with an opportunity to enter a
self-serving transaction. A self-serving or self-dealing transaction consists
of a fiduciary taking advantage of his or her position in a transaction and
acting for his or her own interests rather than for the interests of the
homeowners. When a fiduciary engages in self-dealing, she breaches the Duty of
Undivided Loyalty by acting in her own interests instead of the interests of
the represented party.”<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal">
Tony Roos, being the President who presided over the October
and November 2014 meetings wherein the decision was motioned and passed with
the 2015 budget to no longer continue their “historic practice” of funding
repairs, maintenance, or replacement of street trees as a result of the their
historic gross inaccurate interpretation of CC&R Section 7.1, only to cast
a vote to approve AND sign off on the Street Trees Maintenance Resolution [is]
a breach of his fiduciary duties in serving his own self-interests and that of
fellow board member James Gregory Meenahan.<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
James Gregory Meenahan is on record personally attacking me
at the October 2014 meeting alleging that I have cost the association thousands
of dollars in attorney fees (<i style="mso-bidi-font-style: normal;">despite the
fact that the then management company’s representative rebutted him stating
that was not true</i>), and that no one should take anything that “the wannabe
lawyer” has to say. This speaks to inherent bias on his part, and having
previously resigned from the Board of Directors (<i style="mso-bidi-font-style: normal;">during a time in which he served taking personal bias against me due to
the Board’s collective failure to follow the governing documents and statutory
law regarding the planting of street trees; implementing a reserve account; and
implementing a reserve study), </i>only to volunteer his time once again rather
conveniently after this October 2014 meeting in order to continue breaching his
fiduciary duty of undivided loyalty. A fact that he albeit admitted to
homeowners after the July 2016 meeting, telling them he has no interest to be
on the Board and would rather be home with his family…if this is true, which
most admissions are, then why did he volunteer his time once again after having
previously resigned years before?<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Last but not least, the article from Vial Fotheringham
outlines the final fiduciary duty of Board of Directors of a Homeowners
Association:<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
“Finally, board members are faced
with the Duty to Act Within the Scope of Authority. Essentially, what this
means is that board members have an obligation to know and understand their
duties as outlined in the declaration, bylaws and …” Oregon Revised Statutory …
“code.”<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal">
There are more than 16 years of meeting minutes,
newsletters, resolutions, and written correspondence between the directors and
homeowners that demonstrate the Board of Directors individual and collective ignorance
as to their duties as outlined in the declaration, bylaws and statutory law. As
a result of their inability to act autonomously with confidence and an
understanding of their duties outlined in the declaration, bylaws and statutory
law – even admitting to this fact in several meeting minutes and newsletters - the
Board of Directors chose to hire three different management companies over the
years as a result of their inherent ineptitude.<span style="mso-spacerun: yes;">
</span><o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
I have more than 16 years of documented evidence, written
and recorded, that exemplifies and demonstrates their lack of understanding
their duties as outlined in the declaration, bylaws and statutory law. <o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
The supporting evidence that I possess to substantiate my
case is as follows:<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoListParagraphCxSpFirst" style="mso-list: l0 level1 lfo4; text-indent: -.25in;">
</div>
<ul>
<li><span style="font-family: Symbol; text-indent: -0.25in;">·<span style="font-family: 'Times New Roman'; font-size: 7pt; line-height: normal;">
</span></span><span style="text-indent: -0.25in;">The Association’s governing documents (i.e.
CC&Rs and Bylaws)</span></li>
<li><span style="font-family: Symbol; text-indent: -0.25in;">·<span style="font-family: 'Times New Roman'; font-size: 7pt; line-height: normal;">
</span></span><span style="text-indent: -0.25in;">The Oregon Planned Community Act (i.e. ORS
94.550 to 94.783)</span></li>
<li><span style="font-family: Symbol; text-indent: -0.25in;">·<span style="font-family: 'Times New Roman'; font-size: 7pt; line-height: normal;">
</span></span><span style="text-indent: -0.25in;">Oak Knoll Homeowners Association correspondence
(e.g. Newsletters and written responses to inquiries on topic)</span></li>
<li><span style="font-family: Symbol; text-indent: -0.25in;">·<span style="font-family: 'Times New Roman'; font-size: 7pt; line-height: normal;">
</span></span><span style="text-indent: -0.25in;">Oak Knoll Homeowners Association meeting minutes</span></li>
<li><span style="font-family: Symbol; text-indent: -0.25in;">·<span style="font-family: 'Times New Roman'; font-size: 7pt; line-height: normal;">
</span></span><span style="text-indent: -0.25in;">Street Trees Maintenance Resolution of January
19-20, 2016</span></li>
<li><span style="font-family: Symbol; text-indent: -0.25in;">·<span style="font-family: 'Times New Roman'; font-size: 7pt; line-height: normal;">
</span></span><span style="text-indent: -0.25in;">Letters published by Vial Fotheringham (e.g.
duties and responsibilities of Board of Directors); and</span></li>
<li><span style="font-family: Symbol; text-indent: -0.25in;">·<span style="font-family: 'Times New Roman'; font-size: 7pt; line-height: normal;">
</span></span><span style="text-indent: -0.25in;">Audio of relevant board and Town hall meetings (cited
herein)</span></li>
<ul>
<li><span style="font-family: 'Courier New'; text-indent: -0.25in;">o<span style="font-family: 'Times New Roman'; font-size: 7pt; line-height: normal;">
</span></span><span style="text-indent: -0.25in;">That which includes testimony from Vial
Fotheringham’s own attorney and partner, Christopher Tingey, admitting that the
Board has been inaccurate in its interpretation of CC&R Section 7.1, and
that it wantonly and purposely chose to disregard it simply because the Board
disagreed with the Declarant’s written position therein; and that any
resolution clarifying the Board’s misinterpretation via historic practices
would be unenforceable and declared as such if and when challenged in court.</span></li>
<li><i>(Audio can be located here:
http://okhawatchdog.blogspot.com/2016/09/audio-september-2011-town-hall-meeting.html)</i></li>
</ul>
</ul>
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<o:p></o:p></div>
<div class="MsoNormal">
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<div class="MsoNormal">
I have an incontestable case against the Homeowners
Association for breach of contract, breach of fiduciary duty, and negligent
care and maintenance of the common areas where the street trees along Foothills
Drive are concerned (i.e. <i style="mso-bidi-font-style: normal;">by maintaining
the historic practice of attending to only the street trees and sidewalks along
Foothills Drive, benefiting only those homeowners directly while all other
street trees “on each Lot” have been duly neglected by the Association</i>). <o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
The statutory requirement to seek mediation before any legal
action has already been met, to which the Board refused to acquiesce under the
advisement of counsel. Oddly enough that advice contradicts Vial Fotheringham’s
own founder’s legal philosophical view on mediation when it comes to disputes
among homeowners and their Board of Directors. Published at vf-law.com April 9,
2013, by Richard Vial is an article regarding “Mediation: The Essential
Building Block of Peaceful Society (Key to Successful HOAs)(Oregon Law).” The
following are a few excerpts from that article:<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
“Mediation is – at its core – the
process by which people in conflict choose to work toward a resolution of that
conflict by and between themselves, rather than simply submitting the question
to a third party that rarely has a stake in the issue (judge, jury, arbitrator
etc.) and will make a decision that becomes binding upon all parties. Everyone
involved in the legal affairs of homeowner associations have found that
disputes resolved through mediation are much more likely to avoid future
disputes than those left to be decided by these third party (or parties).”<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
“Our goal as community leaders
should be first to understand, not correct our fellow community members...When
conflict arises, our only hope of avoiding the overwhelming expense of formal
dispute resolution is to prepare to mediate by listening and understanding.”<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal" style="margin-left: .5in;">
“I have learned as a lawyer engaged
in HOA matters for over 30 years that litigation is a costly endeavor that can
potentially destroy communities in some cases. Being prepared to mediate is one
of the best ways we can serve our communities.”<o:p></o:p></div>
<div class="MsoNormal" style="margin-left: .5in;">
<br /></div>
<div class="MsoNormal">
I have no doubt that the reasoning of the Board’s counsel
not to attend mediation, given Richard Vial’s stated position above, will
eventually be called into question and held accountable for. <o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
This letter is the Board of Directors <b style="mso-bidi-font-weight: normal;"><u>FINAL NOTICE</u></b> regarding the Street Trees Maintenance
Resolution. To comply, the Board must rescind the Street Trees Maintenance
Resolution post haste and going forward adhere to that which President Tony
Roos declared in the November 2014 Newsletter; that going forward the repair,
maintenance or replacement of street trees along Foothills Drive would no
longer be funded and financed through any part of the Oak Knoll Homeowners
Associations’ budget process.<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
If I do not hear from the Board of Directors by November 15,
2016, the appropriate filing will be submitted to the Yamhill County Circuit
Court seeking a Declaratory Judgment to force the Board of Directors to follow
the governing documents and statutory law as they are written; and an
Injunction against the Street Trees Maintenance Resolution in its entirety. As
well as any and all reasonable attorney and/or other relevant legal fees as
allowed by law.<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Sincerely,<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Homeowner<o:p></o:p></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<br /></div>
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OKHA Watch Doghttp://www.blogger.com/profile/07919645590367462925noreply@blogger.com0tag:blogger.com,1999:blog-1358041955356248184.post-16533149823947668552016-09-05T16:59:00.000-07:002016-09-05T20:02:12.459-07:00THE SMOKING GUN AUDIO - September 2011 Town Hall meeting RE: Special Assessment to Amend CCRs<div class="separator" style="clear: both; text-align: center;">
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The following audio is the recording from the September 20, 2011, Town Hall meeting that the Board of Directors had, with the management company representative there as well as Christopher Tingey, attorney from Vial Fotheringham LLP.<br />
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<a href="https://www.youtube.com/watch?v=Ho10ai3eZwQ" target="_blank">September 2011 Recorded Town Hall Meeting</a><br />
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This audio is in its entirety, un-redacted, in order to preserve the full context of the meeting in everything that was asked, how it was asked, and how certain board members responded (incorrectly more often than not); and how the attorney present responded just the same (often incorrectly and giving bad advice to the board).<br />
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The audio is an hour and 29 minutes long...<br />
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In the beginning is a homeowner addressing the amendments to the CC&Rs (incorrectly citing the Bylaws), telling it like it is about the garbage can issue being crystal clear, as well as the matter of the street trees on each lot being the responsibility of the HOA and NOT just the trees on Foothills Drive.<br />
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This discussion specifically about the garbage cans carries on from about 3 min to 12 min 22 seconds...then the attorney begins a short rationalization in order to justify the need for an amendment because of how the CC&R is currently written regarding the waste receptacles.<br />
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Same homeowner continued with her reasoning on the garbage can issue to 14 min 05 seconds.<br />
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Another homeowner than spoke up at 15 min and 30 sec regarding the sidewalks and street tree issue. He felt that what the board proposed in their introduction letter to the members in anticipation of this meeting. Addressing interpretation, he said there is no need for interpretation when the CC&Rs clearly states that the homeowner "shall" vs. the HOA "is". Tony Roos then at 18 min offered to give their (the Board) interpretation is what they want to accomplish. Premising the response that they are a "volunteer board," the infamous excuse for when they are questioned why they are doing things wrong.<br />
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19 min and 5 seconds, Tony Roos, according to him, as long as he has been on the board, it was determined that the HOA would be responsible for the street trees, planter strips, and sidewalks on Foothills Drive. He went on to describe a completely inaccurate scenario of assuming a homeowner would sue the HOA for not fixing the sidewalks damaged by street trees, so they just assumed this responsibly though it does not state it has in the CC&Rs. They just took it upon themselves to assume this and call it a common improvement when the street trees and sidewalks along Foothills are NOT common improvements of the association.<br />
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22 min 15 sec Christopher Tingey then reads Section 7.1 commenting that all street trees on each Lot shall be the responsibility of the HOA. However, the HOA Board of Directors, then and now, simply disagrees with that writing and does't want to be responsible for what the CC&Rs so clearly states.<br />
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23 min 45 sec Christopher admits again that street trees on each Lot is what the CC&Rs states and what the HOA is responsible, but that is not what they want; hence the amendment to change the language to fit the current misinterpretation of the past to present Board of Directors.<br />
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Then at 25 min and 10 seconds, Christopher makes a gross statement about our CC&Rs being a private contract that supersedes any laws, regulations or ordinances of the City of Newberg. That, homeowners, if simply not true. No private party contract, especially when the City of Newberg is NOT even a part of that contract, can supersede city laws and ordinances. Period.<br />
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AT 26 min another homeowner spoke up about the homeowners that do not use Foothills Drive, whey does everyone have to pay for it. It only benefits those living on Foothills Drive and no one else. Tony Roos responds at 28 min that Foothills is the gateway entrance to the association. He was ignored. So basically that was the reasoning why the board form the beginning assumed that everything on Foothills would be the HOAs responsibility, to include the street trees and sidewalks, though the CC&Rs state clearly otherwise. Again, they do not care and never cared what the CC&Rs state, they just wanted to do things their way.<br />
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At 29 min and 35 sec, Christopher Tingey stated quite clearly that it does not matter what the board's interpretation of the CC&Rs are, right or wrong, since they decided to (incorrect) assume the responsibility for everything on Foothills Drive, just because it was the primary entrance to the association, that is what he is recommending to the Board just continue to do what they are doing.<br />
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At 30 min and 15 sec, Christopher Tingey tries to quote the Oregon Planned Community Act on the % required to make an amendment to the CC&Rs as 30%, when it is NOT. It is 75%, the same % annotated in the CC&Rs for any amendment to be made and perfected.<br />
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31 min and 7 sec, Tony Roos then defines for a homeowner that what they want to modify with the amendment is to take care of the street trees and sidewalk damage caused by trees along Foothills Drive only.<br />
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33 min and 10 sec a homeowner asked what happened to the $13,000 reserves that they acquired by "jacking our dues up," and Tony Roos explained it when to trimming and pruning the trees, repairing sidewalks, and SW landscape strip due to irrigation issues. All of these items are NOT common improvements of the HOA according to Section 7.1 of the CC&Rs. This violates the Oregon Planned Community Act on what funds in the reserve fund goes for.<br />
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36 min into the 40 mins is a homeowner who was on and off the board describing the problem of each new board having a new and different interpretation of the CC&Rs, and that is the problem; and she mentioned why the HOA hired a management company to begin with was due to a former secretary stealing money, writing checks and depositing it into their own personal accounts. Now this is all costing us more money.<br />
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42 min 55 sec a homeowner speaks up about the required 75% vote of homeowners to pass the special amendment the board is proposing. He makes a point that given the people present and who has spoken, the board does not have the support to make a motion to vote on putting the amendment forward before the homeowners to even vote upon knowing full well that they will not meet the 75% vote of homeowners.<br />
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49 min Tony Roos calls for a straw poll of those present on approving the motion to move forward with the expense of doing the amendment changes. At 51 min and 15 sec Tony Roos realizes they will not get the 75% needed. Admitted again at 52 min 45 sec.<br />
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53 min 40 sec Christopher Tingey proceeds to answer a homeowners question about if the HOA did go to court over the fact that they have not been following what the CC&Rs state and have only been consistent in their incorrect interpretation, then would't they be okay. Christopher answers as follows that in court all bets are off. Conversation then got off track a bit...back on track, he talked about if the Board did follow the CC&Rs, assessments would go through the roof if the HOA took care of all trees on each Lot, and the Board does not want to do it. He would feel comfortable going into court and arguing this, but the judge could come back and say the plain language of the document says trees on each lot, and he would say "you're right judge."<br />
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56 min a board member speaks about the past confrontations between homeowners and even towards board members, so they hired a management company, the present being the second company. The board members want to feel safe in their homes.<br />
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1hr Tony Roos argues that the street trees do benefit every home value in the association, but it does not.<br />
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1 hr 2 minutes Christopher Tingey tries to explain what CC&Rs are, and evens stated they are "the law of the land," which is INCORRECT. Only the US Constitution is the "law of the land." His further description on who gives and receives the covenants is incorrect. The CC&Rs come from the Declarant, not a homeowner to another homeowner. He disagreed with my reading of a recent Oregon Appellate Court ruling without even citing a single case. Deflection is not proof of an argument. In effect he did not even address the underlining point that CC&Rs are discretionary.<br />
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1 hr 5 min, a homeowner asked if we could get rid of the association, the attorney said we would need more than 75% to do that, but was not sure, would have to look it up. People dismissed this question by scoffing and joking about how the neighborhood would look without it. (With it it looks no better or worse than if we were without it)<br />
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1 hr 6 min the attorney talks about why we have pockets of homes within the association that are NOT included within the association due to the developers failure to annex them into the association.<br />
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1 hr 8 min, homeowner noted that our community looks no better or worse, or different than any other community around here. Response was each has its own HOA and they are run differently.<br />
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1 hr 16 min attorney basically admits that the best way to go to avoid court and being told by a judge to do it the way it should have been done in the beginning is to do it the way it should have been from the start.<br />
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1 hr 19 min Tony Roos wants to support amendments, but not waste association money and time if they are not even going to get 75% votes. He recounted how each meeting the attendance is nil to none, so based on the historical lack of support, they will not get the 75% required vote to pass the amendment to change the CC&Rs Section 7.1 and the others identified.<br />
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1 hr 25 min Tony asked, in failure to pass special assessment, what do they do next?<br />
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1 hr 25 min 50 sec, Christopher Tingey said the Board can do a resolution to interpret the documents and admits the resolution is not enforceable if it is contradictory to the documents. Here is where the status quo was mentioned and agreed to continue moving forward since the resolution would contradict the documents, "who knows if a court would uphold it...so."<br />
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1 hr 27 min 40 sec a board member asks if they just vote to continue to do the status quo, motion put forth, no discussion, voted and passed. (This motion and vote was conveniently not annotated on the meeting minutes for this meeting)<br />
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<br />OKHA Watch Doghttp://www.blogger.com/profile/07919645590367462925noreply@blogger.com0tag:blogger.com,1999:blog-1358041955356248184.post-170721854057458622016-05-21T19:59:00.000-07:002016-08-15T16:17:58.232-07:00Mediation - HOA refused to attend, lack transparency!!<br />
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<b style="mso-bidi-font-weight: normal;"><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">Mediation
– List of Complaints, Violations, and Misconduct by the Board Members,
Management Company and attorneys from Vial Fotheringham<o:p></o:p></span></b></div>
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<i style="mso-bidi-font-style: normal;"><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">Complaints
in chronological order from present to past…<o:p></o:p></span></i></div>
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<b style="mso-bidi-font-weight: normal;"><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">May
14, 2016<o:p></o:p></span></b></div>
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<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">ISSUE ONE</span></u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">:
<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">Received post card “NOTICE OF UPCOMING
EVENTS” that informed homeowners that “The May 17, 2016 Annual meeting is
canceled. This year’s Annual meeting will be held on Tuesday, July 19<sup>th</sup>
at 7 p.m.”<o:p></o:p></span></div>
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<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">ISSUE TWO:</span></u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;"><o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">On the same post card, the June Board
Meeting “…will immediately move into an executive session…”<o:p></o:p></span></div>
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<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">FACTS ONE: <o:p></o:p></span></u></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">Oak Knoll Homeowners Association Bylaws <o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">ARTICLE II - MEETINGS<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">4. Annual Meetings. The annual meetings
of the Association [SHALL] be held in the months of [MAY OR JUNE] at such hour
and on such date as the president may designate, or if the president should
fail to designate such date by the first of May, then on the last Tuesday in
June. The annual meetings shall be for the purpose of electing directors and
for the transaction of such other business as may properly come before the
meeting. [EMPHASIS MINE]<o:p></o:p></span></div>
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<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">FACT TWO:<o:p></o:p></span></u></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">ORS 94.640 (8) (a) All meetings of the
board of directors of the association [SHALL] be open to owners, except that at
the discretion of the board, the board may close the meeting to owners other
than board members and meet in executive session to:<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">(A) Consult with legal counsel<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">(B) Consider the following:<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">(i) Personnel
matters, including salary negotiations and employee discipline;<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">(ii)
Negotiation of contracts with third parties; or<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">(iii)
Collection of unpaid assessments.<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">(8)(b) Except in the case of an
emergency, the board of directors of an association [SHALL] vote in an [OPEN
MEETING] whether to meeting in executive session. If the board of directors
votes to meeting in executive session, the presiding officer of the board of
directors [SHALL] state the general nature of the action to be considered and,
as precisely as possible, when and under what circumstances the deliberations
can be disclosed to owners. The statement, motion or decisions to meeting in
executive session must be included in the minutes of the meeting. [EMPHASIS
MINE]<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">(9) The meeting and notice requirements
in subsection (8) … of this section [MAY NOT] be circumvented by chance or
social meetings [OR] by any other means.<o:p></o:p></span></div>
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<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">COMPLAINT</span></u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">:
<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">The Board of Directors violated the
above Bylaw in cancelling and moving the Annual Meeting to a date and time
other than [MAY OR JUNE]; and ORS 94.640 (8)(a), (8)(b), and (9) in closing the
Annual Meeting before it began by circumventing the meeting process with a mere
postcard. In addition to, the homeowners were notified that the June Board
Meeting would immediately move into an executive session without following the
prescribed method for doing so under state statute (cited above) and the Robert
Rules of Order.<o:p></o:p></span></div>
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<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">INQUIRY ONE</span></u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">:
<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">Why did the Board of Directors violate a
clear provision of the Bylaws and Statutory law (cited above) in regards to
cancelling and postponing the Annual Meeting to a month outside the prescribed
two months clearly demarcated within the Bylaws, thus denying homeowners the
right to be attend the normally scheduled Annual Meeting? <o:p></o:p></span></div>
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<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">INQUIRY TWO:</span></u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">
<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">Why did the Board of Directors violate a
clear provision of the Oregon Planned Community Act (ORS 94.640 (8)(a), (8)(b),
and (9)) by informing the homeowners that the June meeting that would normally
start at 7:00 p.m., “…will immediately move into an executive session…” without
FIRST convening the meeting as required under the Bylaws and state statute with
the presiding board member making a motion to move into executive session and
disclosing the general nature of the action to be considered?<o:p></o:p></span></div>
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<b style="mso-bidi-font-weight: normal;"><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">April
19, 2016<o:p></o:p></span></b></div>
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</div>
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<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">ISSUE THREE:</span></u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;"><o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">The monthly Board of Directors Meeting
was arbitrarily cancelled by the Board and the suggestion of Patricia Kwok,
representative of the Management Company, on the advice that the Board needs to
have an executive session to meeting with legal counsel. <o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">The Board did [NOT] go into an executive
session to meet with legal counsel at this time, the meeting was just,
cancelled. Why? The board did not like the fact that I had a digital voice
recorder to record the meeting. Patricia Kwok asked the Board to make a motion
to vote whether to not to allow me to record the meeting. I advised the Board
and Patricia that they cannot do that, that state law gives me the right to
record a public meeting. She retorted that the Robert Rules of Order allow the
Board to make such a motion to vote on. I replied they do not, that the Robert
Rules of Order are merely a guide for the Board in how to professionally
conduct a meeting. Failing to cite any presiding authority to overrule state
law, the Board cancelled the meeting and walked away, ignoring the other
homeowners present, thus denying those homeowners the right to participate in
this meeting.<o:p></o:p></span></div>
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<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">FACT
ONE:<o:p></o:p></span></u></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">ORS
94.640 (8) (a) All meetings of the board of directors of the association
[SHALL] be open to owners, except that at the discretion of the board, the
board may close the meeting to owners other than board members and meet in
executive session to:<o:p></o:p></span></div>
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</div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">(A)
Consult with legal counsel<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">(B)
Consider the following:<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">(i)
Personnel matters, including salary negotiations and employee discipline;<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">(ii)
Negotiation of contracts with third parties; or<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">(iii)
Collection of unpaid assessments.<o:p></o:p></span></div>
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</div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">(8)(b)
Except in the case of an emergency, the board of directors of an association
[SHALL] vote in an [OPEN MEETING] whether to meeting in executive session. If
the board of directors votes to meeting in executive session, the presiding
officer of the board of directors [SHALL] state the general nature of the
action to be considered and, as precisely as possible, when and under what
circumstances the deliberations can be disclosed to owners. The statement,
motion or decisions to meeting in executive session must be included in the
minutes of the meeting. [EMPHASIS MINE]<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">(9)
The meeting and notice requirements in subsection (8) … of this section [MAY
NOT] be circumvented by chance or social meetings [OR] by any other means.<o:p></o:p></span></div>
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</div>
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<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">FACT
TWO:</span></u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;"><o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">ORS
165.540 (6): The prohibitions in subsection (1)(c) of this section do not apply
to persons who intercept or attempt to intercept with an unconcealed recording
device the oral communications that are part of any of the following
proceedings:<o:p></o:p></span></div>
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</div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">(a)
Public or semipublic meetings such as hearings before governmental or
quasi-governmental bodies, trials, press conferences, public speeches, rallies
and sportings or other events; (c) Private meetings or conferences if all
others involved knew or reasonably should have known that the recording was
being made.<o:p></o:p></span></div>
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<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">COMPLAINT:
</span></u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;"><o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">The
Board of Directors, what few present, under the advice of the management company
representative arbitrarily cancelled the April 19, 2016 Board Meeting in direct
contravention of state law (cited above) and the Robert Rules of Order (the
Association Bylaws have no provision for cancelling properly scheduled Board
Meetings), thereby denying the homeowners present to be at said meeting and
participate.<o:p></o:p></span></div>
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</div>
<br />
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<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">INQUIRY:</span></u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;"><o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">What
made the Board of Directors, let alone the management company representative of
a professional organization that assists Homeowner Associations in the conduct
of performing the duties of the Board of Directors, think or believe that they
had a right to (1) vote on a motion to restrict a right granted/provided for under
state statute of a homeowner to make an audio recording of the public meeting;
and (2), arbitrarily cancelling a Board Meeting without properly voting to move
into an executive meeting, thereby officially closing the meeting to Board
members only; yet did not, and by doing so they denied the present homeowners right
to be there and participate at the Board Meeting?<o:p></o:p></span></div>
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</div>
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<b style="mso-bidi-font-weight: normal;"><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">January 19, 2016</span></b><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;"><o:p></o:p></span></div>
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</div>
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<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">ISSUE
FOUR:<o:p></o:p></span></u></div>
<br />
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<i style="mso-bidi-font-style: normal;"><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">Records
Examinations Resolution </span></i><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">motioned, voted, approved and signed by President
Tony Roos and Secretary (signature illegible) on January 19, 2016.<o:p></o:p></span></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">Recital
D. does [NOT] correctly provide the citation of authority under the Bylaws. It
merely states the following:<o:p></o:p></span></div>
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</div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">“Pursuant
to Article III, Section 3 of the Bylaws, the Association’s Board of Directors
(“Board”) has all the powers and duties necessary for the administration of the
affairs of the Association….”<o:p></o:p></span></div>
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</div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">Without
citing the proper subsection of authority, this recital is vague and
unreasonable. <o:p></o:p></span></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">Recital
G. states as follows:<o:p></o:p></span></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">“Article
VI, Section 1 of the Bylaws requires the Board and the manager, if any, to keep
detailed records of the actions of the Board, minutes of the meetings of the
Board, minutes of the meetings of the Association, and a list of members
entitled to vote at meetings of the Association and<span style="mso-spacerun: yes;"> </span>a list of all mortgages of Lots.”<o:p></o:p></span></div>
<br />
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</div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">The
Board of Directors of the Oak Knoll Homeowners Association has <b style="mso-bidi-font-weight: normal;"><i style="mso-bidi-font-style: normal;">failed</i></b>
to “keep detailed records of the actions of the Board…” as admitted by first,
second and now third Management Company employed by the Board of Directors. I
know this as a matter of FACT because the representative of Superior Community
Management informed me that they never received any records from the previous
management company. <o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">I
have also learned through another homeowner who has kept detailed records of
their business with the Board of Directors of the Oak Knoll Homeowners
Association, that the new management company, likewise, does not possess the
necessary records concerning their case from the previous management company.
As such, the Board of Directors has FAILED to maintain and “keep detailed records
of the actions of the Board, minutes of the meetings of the Board, minutes of
the meetings of the Association….’<o:p></o:p></span></div>
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</div>
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<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">FACT
ONE:<o:p></o:p></span></u></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">ARTICLE
VI – RECORDS AND AUDITS<o:p></o:p></span></div>
<br />
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">1.<span style="mso-tab-count: 1;"> </span>General Records. The Board of Directors
and the managing agent or manger, if any, [SHALL] keep detailed, accurate
records of the actions of the Board of Directors and the managing agent or
manager, minutes or the meetings of the Board of Directors and minutes of the
meetings of the Association….<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">2.<span style="mso-tab-count: 1;"> </span>Records of Receipts and Expenditures.
The Board of Directors or its designee [SHALL] keep detailed, accurate records,
in chronological order, of the receipts and expenditures affecting the common
areas, itemizing the maintenance and repair expenses of the common areas and
any other expenses incurred. Such records and the vouchers authorizing the
payment [SHALL] be available for examination by the Members and their
mortgagees at convenient hours of weekdays.<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">5.<span style="mso-tab-count: 1;"> </span>Records and Audits. …From time to time
the Board of Directors, at the expense of the Association, may obtain an audit
of the books and records pertaining to the Association and furnish copies
thereof to the owners and such mortgagees. <o:p></o:p></span></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">FACT
TWO:</span></u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;"><o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">ORS
94.670 Association duty to keep documents and records; deposit of assessments;
payment of association expenses; review of financial statement by certified
public accountant; examination of records by owner.<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">(1)
A homeowners association [SHALL] retain within this state the documents,
information and records delivered to the association under ORS 94.616 and all
other records of the association for not les that the period specified for the
record in ORS 65.771 or any other applicable law… (i.e. records retention).<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">(9)(a)
Except as provided in paragraph (b) of this subsection, the association [SHALL]
make the documents, information and records described in subsections (1) and
(4) of this section and all other records of the association reasonably
available for examination and, upon written request, available for duplication
by an owner and any mortgagee of a lot that makes the request in good faith for
a proper purpose.<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">COMPLAINT:</span></u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;"><o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">The
Oak Knoll Homeowners Association via the Board of Directors has FAILED to
adhere to the Bylaws and statutory law where maintaining the records of the
Association are concerned.<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">From
the initial creation/turnover of the Association from the Declarant to the
homeowners under the first to present Board of Directors, it has been an
apparent failure of the Board of Directors, and likewise the management company
and law firm, Vial Fotheringham, to maintain accurate and complete records of
the Oak Knoll Homeowners Association<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">This
failure to keep and maintain accurate documents and records of the association
has caused a lot of financial difficulties for homeowners unduly and unjustly assessed
fees for violations, etc. with no accountability on the part of the Board of
Directors to bear the burden of proof of said charges against the homeowner
levied a fine/fee against.<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">Now
the Board of Directors wants to make it even more difficult, at the expense of
the homeowner, to request review of records that they are entitled to. Hence,
they are implementing a high level of NO transparency of the Homeowners
Association and the dealings and business conducted by the Board of Directors.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">INQUIRY:</span></u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;"><o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">How
does the Board of Directors justify this resolution that is improperly written
(i.e. the citation of authorizes is inaccurate), and what is it that the Board
of Directors is intent on hiding from the Members of the Association by making
it (financially) difficult for a homeowner the legal right to review the
records of the Association?<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<b style="mso-bidi-font-weight: normal;"><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">January 20, 2016</span></b><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;"><o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">ISSUE
FIVE:</span></u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;"><o:p></o:p></span></div>
<br />
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<i style="mso-bidi-font-style: normal;"><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">Street Trees
Maintenance Resolution</span></i><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;"> motioned, voted, approved and signed by President
Tony Roos on January 19, 2016, and the Secretary of the Board of Directors
(signature illegible) on January 20, 2016.<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">The
Board of Directors knew for years that they have been wantonly misinterpreting
the CC&Rs regarding the common improvements of the Association,
specifically where the street trees are concerned.<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">Section
7.1 of the CC&Rs clearly states as follows:<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">“Oak
Knoll has or will have certain improvements which are for the benefit of all
Lots. These improvements include: Sign monuments to be installed on Lot 29, Oak
Knoll; traffic circle at intersection of Foothills Drive and Center Street;
planter strips along Foothills Drive; [AND STREET TREES ON EACH LOT]. In
addition, Declarant and Adjoining Owners may dedicate common areas to the
Association for the use of all Owners. All of the common areas and improvements
are collectively called “Common Improvements.”” <o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">Since
the inception of the HOA/Board of Directors in 1999, the Board of Directors
misconstrued the above cited CC&R 7.1 the way they wanted it to read and
not for what it actually states. The Board of Directors past to present have
purposely misinterpreted the CC&Rs and chose to maintain, repair and/or
replace street trees <b style="mso-bidi-font-weight: normal;">ONLY</b> along
Foothills Drive. All homeowner were assessed for this rather than just those
living on Foothills Drive, who were the <b style="mso-bidi-font-weight: normal;"><i style="mso-bidi-font-style: normal;">specific beneficiaries</i></b> of this incorrect
interpretation of the CC&Rs.<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">In
October 2014, this matter came before a Town Hall meeting with several
homeowners present voicing their concern that the Board has been
misinterpreting the CC&Rs and funding an item that does NOT benefit all
Lots, but rather only those Lots on Foothills Drive while everyone else has to
take care of their own street trees. Emails and phone calls poured in, as
admitted by President Tony Roos. In the November 2014 Newsletter, President
Tony Roos made it perfectly clear that it was decided that with the approval of
the 2015 budget going forward, that the street trees along Foothills Drive
would be the owners responsibility, not the HOA’s.<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">A
little more than a year later, we not have the Street Trees Maintenance
resolution that basically puts the street trees <b style="mso-bidi-font-weight: normal;">ONLY </b>on Foothills Drive<b style="mso-bidi-font-weight: normal;"> </b>back
into the HOA budget as a common improvement in direct contravention to the
Bylaws, CC&Rs, state law AND a [FINAL DECISION] handed down by the 2014
Board of Directors and attested to by the President in a November 2014
Newsletter that this issue was put to rest. In short, the President, Tony Roos,
patently lied and breached his fiduciary duty to the homeowners by signing this
illicit resolution.<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">The
Board of Directors for years have known of their error in misinterpreting the
CC&Rs, and in order to correct their historical error they commissioned the
assistance of the law firm Vial Fotheringham to prepare an amendment to the
CC&Rs to essential rescind the part of CC&R 7.1 that states “…and
street trees on each Lot…” to read, “…street trees along Foothills Drive.” That
attempt failed at the September 20, 2011, meeting. During this meeting, the
President, Tony Roos, admitted that their interpretation of the CC&Rs was
patently incorrect and acknowledged that the CC&Rs Section 7.1 clearly
stipulates all trees on all Lots are common improvements of the Association. <o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">The
FACT that the Board of Directors knows full well what Section 7.1 demarcates
regarding all trees on each Lot being a common improvement of the association,
and tried to make an amendment to the CC&Rs and 2011 to change it to what
they clearly misinterpreted to justify their gross historical error being
repeated on an annual basis, that the Street Trees Maintenance Resolution
signed in January 2016 was a direct mean to an end to circumvent the Bylaws,
CC&Rs and statutory law regarding the requirement of an amendment to fundamentally
change the terms and language of Section 7,1 of the CC&Rs where the street
trees along Foothills Drive alone, and not all street trees on each Lot was
concerned.<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">The
Street Trees Maintenance Resolution is prima facie unenforceable as it violates
the Bylaws, CC&Rs and statutory law. Nevertheless, the Board of Directors
have communicated that they do not care and will enforce it just the same.<o:p></o:p></span></div>
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<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">FACT
ONE:</span></u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;"><o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">CC&Rs
Section 9 – AMENDMENTS OR MODIFICATIONS<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">9.2
- This Declaration may be amended or modified by an instrument by not less than
seventy-five (75%) percent of the then Owners of Lots in Oak Knoll…”<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">CC&Rs
Section 12 – OTHER PROVISONS<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">12.6.2
– Consent Required. Except upon the approval of Mortgagees holding Mortgages of
Lots which have at least seventy-five (75%) of the votes of Lots which are
subject to Mortgages, [NO AMENDMENT MAY BE MADE TO THIS DECLARATION WHICH ADD
TO OR AMEND ANY MATERIAL PROVISONS OF THE DELARATION…] ------ [EMPHASIS MINE] <o:p></o:p></span></div>
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<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">FACT
TWO:</span></u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;"><o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">ORS
94.590 <b style="mso-bidi-font-weight: normal;">Amendment of declaration by
owners.</b><o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">(1)(a)
The declaration may be amended [ONLY WITH THE APPROVAL OF OWNERS REPRESENTING
AT LEAST 75 PERCENT] of the total votes in the planned community or any larger
percentage specified in the declaration. <o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">ORS
94.704 <b style="mso-bidi-font-weight: normal;">Assessment and payment of common
expenses</b>.<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">Subsection
(6) "Unless otherwise provided in the declaration or bylaws, any common
expense or any part of a common expense benefiting fewer than all of the lots
may be assessed exclusively against the lots or units benefited."<o:p></o:p></span></div>
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<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">FACT
THREE:</span></u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;"><o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">Bylaws
– Article V: Budget, Expenses and Assessments<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">“Expenses
and assessments [SHALL] be charged, assessed and collected [IN ACCORDANCE WITH
THE DECLARATION].<o:p></o:p></span></div>
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<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">FACT
FOUR:</span></u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;"><o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">Bylaws
Article III, Section (3)(g), clearly states the following:<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">“Adoption
in according with these Bylaws of reasonable administrative rules and
regulations for use of the common areas.”<o:p></o:p></span></div>
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<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">COMPLAINT:</span></u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;"><o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">The
Street Trees Maintenance Resolution is in direct contravention of the Bylaws,
CC&Rs and statutory law (cited above), that which fundamentally changes the
terms, definitions, and intended purpose<span style="mso-spacerun: yes;">
</span>of the CC&Rs as they are clearly written whereas Section 7.1 is concerned.
<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">Moreover,
given the FACT that this matter was resolved in October 2014 and solidified by
President Tony Roos in the November 2014 Newsletter affirming that the street
trees on Foothills Drive alone would no longer be a part of the HOA reserve
budget of common improvements; the Board of Directors breached their fiduciary
duties in asking for and signing off on said resolution that contradicts the
above referenced FACTS!<o:p></o:p></span></div>
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<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">INQUIRY:</span></u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;"><o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">I
want the Board of Directors, Management Company and the attorney(s) of Vial
Fotheringham to explain<span style="mso-spacerun: yes;"> </span>and account for
this illicit Street Trees Maintenance Resolution that is patently unenforceable
since it does not conform to/with the Bylaws, CC&Rs and statutory law where
there is a <b style="mso-bidi-font-weight: normal;">required</b> 75% vote of the
homeowners needed in order to pass such a resolution that is clearly intended
to be an amendment to the CC&Rs, which the Board of Directors, Management
Company and attorney(s) of Vial Fotheringham <i style="mso-bidi-font-style: normal;">know</i> is <b style="mso-bidi-font-weight: normal;">required</b>.<o:p></o:p></span></div>
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<b style="mso-bidi-font-weight: normal;"><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">January 20, 2016</span></b><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;"><o:p></o:p></span></div>
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<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">ISSUE
SIX:</span></u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;"><o:p></o:p></span></div>
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<i style="mso-bidi-font-style: normal;"><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">Garbage Cans
Resolution</span></i><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">
motioned, voted, approved and signed by President Tony Roos on January 19,
2016, and the Secretary of the Board of Directors (signature illegible) on
January 20, 2016.<o:p></o:p></span></div>
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<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">FACT
ONE:</span></u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;"><o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">The
premise substantiating this resolution via its citation of authorities, Recital
F, states as follows:<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">“Under
ORS 94.630 (1)(a) and Article III, Section (3)(g) of the Bylaws, the Board, on
behalf of the Association, may adopt, modify, or revoke rules and regulations
for Oak Knoll governing the conduct of persons and the use of the common areas,
as it may deem necessary or appropriate in order to assure the peaceful and
orderly use and enjoyment of Oak Knoll.”<o:p></o:p></span></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">Bylaws
Article III, Section (3)(g), clearly states the following:<o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">“Adoption
in according with these Bylaws of reasonable administrative rules and
regulations for use of the common areas.”<o:p></o:p></span></div>
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</div>
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<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">FACT
TWO:</span></u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;"><o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">Bylaws
– Article V: Budget, Expenses and Assessments<o:p></o:p></span></div>
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</div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">“Expenses
and assessments [SHALL] be charged, assessed and collected [IN ACCORDANCE WITH
THE DECLARATION].<o:p></o:p></span></div>
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</div>
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<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">COMPLAINT:</span></u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;"><o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">CC&R
Section 7.1 <b style="mso-bidi-font-weight: normal;"><i style="mso-bidi-font-style: normal;">FAILS</i></b> to identify the “garbage cans” as a “common area(s)” or
“common improvement” of the Oak Knoll Homeowners Association.<o:p></o:p></span></div>
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</div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">This
resolution is neither “reasonable” nor is it a matter of “peaceful and orderly
use and enjoyment of Oak Knoll”; as such, it is patently unenforceable.<o:p></o:p></span></div>
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</div>
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<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">INQUIRY:</span></u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;"><o:p></o:p></span></div>
<br />
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">I
want the Board of Directors, Management Company and the attorney(s) of Vial
Fotheringham to explain and account for this illicit Garbage Can Resolution
that is patently unenforceable since it does not conform to/with the Bylaws.<o:p></o:p></span></div>
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</div>
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<u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">ADDITIONAL
ISSUES:</span></u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;"><o:p></o:p></span></div>
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">There
are additional historical issues…that should be called into questioned since
there was a management company and law firm involved, that could and should
have provided accurate guidance to the Board of Directors, but clearly failed
to do.<o:p></o:p></span></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">Examples
include but are not limited to the following:<o:p></o:p></span></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">Lack
of an annually funded reserve account (required by state statute, and cannot be
defunded per state statue)<o:p></o:p></span></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">Lack
of an annual reserve study (required by state statute)<o:p></o:p></span></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">Lack
of an annual maintenance plan (required by state statute)<o:p></o:p></span></div>
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</div>
<br />
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<b style="mso-bidi-font-weight: normal;"><u><span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">Breach of
fiduciary duties of Board Members…<o:p></o:p></span></u></b></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">For
example, Linda Hanson, lives on corner of Foothills Drive and Meridian,
personally benefited from the long standing inaccurate interpretation of
CC&R 7.1 to maintain, repair and/or replace the street trees along
Foothills Drive. Moreover, she kept her garbage cans on the side of her house
in plain view of the street; meanwhile while being on the board holding other
homeowners to the CC&R that forbids garbage cans being viewed from the
street while in storage. <o:p></o:p></span></div>
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</div>
<br />
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">President
Tony Roos has committed then same violation of the CC&Rs regarding garbage
cans being viewed from the street on non-garbage days before the allowed
24-hour period and after collection day.<o:p></o:p></span></div>
<br />
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</div>
<br />
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">Funds
from the reserve account were embezzled/stolen unbeknownst to the homeowners,
loosely mentioned at a board meeting, but never specifically told to ALL
homeowners.<o:p></o:p></span></div>
<br />
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</div>
<br />
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">Money
Market accounts have been in place for years, earning a profit, and according
to the CC&Rs, Section 2.2.4 “All common profits of the Association [SHALL]
be allocated equally to each Owner. To this day no Owner has seen such a
“profit.” In fact, based on the vague financials of the association, the Money
Market account(s) balance has been reduced with no accounting for where it went
to (i.e expenditure).<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">I
can go on and on and on and on all the way back to 1999 when the first Board
was voted in and put in place, but I believe I have made my point crystal
clear.<o:p></o:p></span></div>
<br />
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</div>
<br />
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<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">The
point being, that the Board of Directors, encouraged or endorsed by three inept
Management Companies, and the attorney(s) of Vial Fotheringham wantonly facilitated
the above cited violations of the Bylaws, CC&Rs and statutory law under the
Oregon Planned Community Act.<o:p></o:p></span><br />
<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;"><br /></span>
<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;"><br /></span>
<span style="font-family: "arial narrow" , sans-serif; font-size: 12pt;">--- UPDATE: The Board of Directors, after executive session with an attorney, voted not to attend mediation to answer to the above complaints.</span></div>
OKHA Watch Doghttp://www.blogger.com/profile/07919645590367462925noreply@blogger.com0tag:blogger.com,1999:blog-1358041955356248184.post-89114217262815742832016-03-17T08:36:00.001-07:002016-03-17T08:36:27.219-07:00The Oak Knoll HOA Board of Directors is OUT OF CONTROL.The Oak Knoll HOA Board of Directors is OUT OF CONTROL. <br />
<br />
They have LIED to the homeowners -and- CHEATED the homeowners out of our collective right to VOTE to AMEND the CCRS by an ILLEGAL "Recital" (i.e. Resolution) called "STREET TREE MAINTENANCE" in order to put the long standing contentious issue of the street trees ONLY on Foothills Drive BACK ON THE HOA BUDGET, $ out of our pockets that benefits ONLY those living on Foothills Drive, and NOT the entire association. Meanwhile, every other homeowner with street trees has to pay for their own tree maintenance, removal and replanting. <br />
<br />
Here are the FACTS:<br />
<br />
Section 7.1 of the CCRs states as follows:<br />
<br /><em>“Oak Knoll has or will have certain improvements which are for the benefit of all Lots. These improvements include: Sign monuments to be installed on Lot 29, Oak Knoll; traffic circle at intersection of Foothills Drive and Center Street; planter strips along Foothills Drive; and street trees on each Lot. In addition, Declarant and Adjoining Owners may dedicate common areas to the Association for the use of all Owners. All of the common areas and improvements are collectively called “Common Improvements.””</em><br />
<br />
However, the Board of Directors through its collective ignorance and denial of the obvious error of their “historic practice” would have all us homeowners actually take their word that the CCRs say something entirely different.<br />
<br /> Within their Resolution of the Board of Directors STREET TREE MAINTENANCE, they want us to believe that their tunnel vision interpretation is far more accurate, and in our collective best interests.<br />
<br />
“J. Section 7.1 of the Declaration identifies street trees and the planter strip along Foothills Drive as improvements benefiting all Lots.”<br />
<br />
Really? We all have a copy of the CCRs and can read, and I would challenge any Board Member, the Management Company and especially the attorney who drafted this poorly written resolution to show me (all us homeowners) exactly where in Section 7.1 does it specifically state, word for word, “…street trees and planter strips along Foothills Drive as improvements benefiting all Lots.” Good luck!<br />
Then the Board, via the attorney who wrote this resolution, makes the same assertion in different wording.<br />
<br />
“It further identifies the street trees, the planter strips along Foothills Drive, and well as (sic) other improvements that benefit all Lots as “Common Improvements.””<br />
<br />
Again, I challenge the attorney who wrote this tripe, the Board and anyone at the new Management Company to point out EXACTLY where in Section 7.1 does it SPECIFICALLY STATE, “…the street trees, planter strips along Foothills Drive…that benefit all Lots as “Common Improvements.”” Good luck!<br />
<br />
The Board of Directors, the management company, and every attorney at Vial Fotheringham know full well that an amendment is REQUIRED to make any fundamental change or modification to the CCRs. The Board tried it in September 2011 in order to “memorialize its historic practice” of ignorance in its gross misinterpretation of the CCRs regarding this matter, and they suffered an EPIC FAIL! Yet through the illicit (bad) legal advice of Christopher Tingey, the Board continued to status quo of their ignorance “historical practice.”<br />
<br />
In October 2014, this matter came to a head with a Town Hall meeting with several homeowners present voicing their concern that the Board has been misinterpreting the CCRs and funding an item that does NOT benefit all Lots, but rather only those Lots on Foothills Drive while everyone else has to take care of their own street trees. Emails and phone calls poured in, as admitted by Tony Roos, the President in the November 2014 Newsletter, and it was decided there and then that with the approval of the 2015 budget going forward, that the trees along Foothills Drive would be the owners responsibility, not the HOA’s.<br />
<br />
Now in 2016 comes former board member (who resigned from his position), James Gregory Meenahan, a disgruntled individual who simply does not like the fact that another homeowner, me, has fought the HOA on several other matters and won each and every time forcing the HOA to do what they did not want to do. He is back on the Board of Directors by UNANIMOUS vote and first item on his agenda, get the street trees on Foothills Drive BACK on the HOA budget! And so we have the STREET TREE MAINTENANCE resolution doing just that, and illegally so.<br />
<br />
The most disappointing fact about this entire issue is that the President of the HOA can no longer be trusted. He lied to us all and did a 180 when his cohort rejoined their motley crew. A clear breach of his fiduciary duty, and this is not the first time either.<br />
<br />
Fact: The Board of Directors of the Oak Knoll Homeowners Association is out of control and operating in its own self-perceived best interests with illicit advice from Vial and Fotheringham and illicit direction from the new management company.<br />
<br />
Fact: The HOA has failed to properly maintain records of association business since 1999, with records even being destroyed that should have been kept, and between each transfer of management company to the next, records were not transferred, which is in direct violation of state statute, as well as other association controlling documents.<br />
<br />
Homeowners, this is ONLY the first of several posts that I will be making about the true “historical practice” of the Board of Directors of our Association. <br />
<br />
Each week I will attempt to post a new factoid about our disingenuous Board of Directors, management company (past and present), and attorneys at Vial Fotheringham I have had interactions with.<br />
<br />
Bottom line, when my complaint for declaratory judgment is complete, polished off ready to file, once received they will eventually realize they will not have a legal foot to stand on. Through poor record keeping, incorrect interpretation of the CCRs and statutory law, this Board of Directors will see the error of their ways. Just as they have in the past over the other legal battles I won, thereby forcing the HOA to do what they should have done from day one (e.g. reserve account, reserve study, etc.).<br />
<br />
It is only a matter of time, patience, and perseverance and once again I will force the HOA to do what it is supposed to do under the CCRs, but most of all, under the LAW!OKHA Watch Doghttp://www.blogger.com/profile/07919645590367462925noreply@blogger.com0tag:blogger.com,1999:blog-1358041955356248184.post-43576860499248343512014-10-02T12:27:00.001-07:002014-10-02T12:27:55.373-07:00Notice of Town Hall Meeting over 2015 BudgetBy now many of you have received the notice of the Town Hall meeting of the board members requesting our presence as homeowners to discuss the two proposed budgets for 2015 of the HOA.<div><br></div><div>After more than five years of homeowners complaining and their input in a variety of ways, the board has as of late been finally following the law in regards to the required reserve account and annual reserve study.</div><div><br></div><div>In addition after nearly 17 years of misinterpretation of the CC&Rs, arguing to continue the status qou of that misinterpretation where the common improvements and street trees are concerned, the board finally is considering to follow the rules outlined in the CC&Rs on all street trees being that responsibility of the HOA?</div><div><br></div><div>It was not one HOA member who brought this "challenge" to their attention, but several homeowners over the last 3-5 years.</div><div><br></div><div>Clearly the board is trying to avoid a full blow amendment to the CC&Rs, which they tried in September 2011 annual meeting, and failed; they want the refusal of homeowners to pay nearly $600 a year to do what they should have done from the start and out off for nearly 17 years.</div><div><br></div><div>The common improvements do not include the street trees on Foothills Drice, and continuing the status quo benefits those homeowners on Foothills and is unfair to the rest of the homeowners who pay to maintain their own trees.</div><div><br></div><div>Bottom line, the HOA is either responsible for ALL or NONE of the street trees in the HOA. They cannot have it their way! If we let them continue the status quo, hen what else are we willing to let the board do in clear violation of the CC&Rs and/or statutory law!?!</div>OKHA Watch Doghttp://www.blogger.com/profile/07919645590367462925noreply@blogger.com0tag:blogger.com,1999:blog-1358041955356248184.post-57539174768123400572014-07-20T15:27:00.001-07:002016-09-05T19:38:45.888-07:00WORK IN PROGRESS - Draft Complaint against HOA<b style="mso-bidi-font-weight: normal;"><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">PROPER TRANSITION,
BUDGET, AND ESTABLISHMENT OF THE RESERVE ACCOUNT REQUIRED UNDER ORS 94.595</span></b><br />
<br />
<br />
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<u><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">ISSUE(S)
& VIOLATION(S) OF THE CC&Rs AND ORS</span></u><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;"><o:p></o:p></span></div>
<br />
<br />
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<!--[if !supportLists]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;"><span style="mso-list: Ignore;">1.<span style="font-size-adjust: none; font-stretch: normal; font: 7pt/normal "Times New Roman";">
</span></span></span><!--[endif]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">No
reserve account established at the turnover meeting from the declarant to the
association<o:p></o:p></span></div>
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<!--[if !supportLists]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;"><span style="mso-list: Ignore;">2.<span style="font-size-adjust: none; font-stretch: normal; font: 7pt/normal "Times New Roman";">
</span></span></span><!--[endif]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">No
reserve study conducted in order to substantiate the reserve account once that
account was established<o:p></o:p></span></div>
<br />
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<!--[if !supportLists]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;"><span style="mso-list: Ignore;">3.<span style="font-size-adjust: none; font-stretch: normal; font: 7pt/normal "Times New Roman";">
</span></span></span><!--[endif]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Inconsistent
funding of the reserve account from 1999 to 2005<o:p></o:p></span></div>
<br />
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<!--[if !supportLists]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;"><span style="mso-list: Ignore;">4.<span style="font-size-adjust: none; font-stretch: normal; font: 7pt/normal "Times New Roman";">
</span></span></span><!--[endif]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Funds
were stolen from the reserve account in 2005, no report filed with local law
enforcement and/or the homeowners of the OKHOA informing them of the theft<o:p></o:p></span></div>
<br />
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<!--[if !supportLists]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;"><span style="mso-list: Ignore;">5.<span style="font-size-adjust: none; font-stretch: normal; font: 7pt/normal "Times New Roman";">
</span></span></span><!--[endif]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The
Board of Directors, without the consent of the homeowners required under OR
94.595(8)(a) and/or (8)(b), eliminated the reserve account following the theft
of funds in 2005<o:p></o:p></span></div>
<br />
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<!--[if !supportLists]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;"><span style="mso-list: Ignore;">6.<span style="font-size-adjust: none; font-stretch: normal; font: 7pt/normal "Times New Roman";">
</span></span></span><!--[endif]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The
Board of Directors, without the required initial reserve study and maintenance
plan required under ORS 94.595(1)(a) and (b, re-established the reserve account
assessing $13,600 in the actual budget for fiscal year (FY) 2011 for non-common
improvements without the consent of the homeowners required under ORS
94.630(1)(E)(ii), (1)(F)(h), and (1)(F)(k)(B)<o:p></o:p></span></div>
<br />
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<!--[if !supportLists]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;"><span style="mso-list: Ignore;">7.<span style="font-size-adjust: none; font-stretch: normal; font: 7pt/normal "Times New Roman";">
</span></span></span><!--[endif]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">VF,
via attorney Jason Grosz, admitted in a December 22, 2010, email that a reserve
study should have taken place prior to re-establishing the 2011 reserve account<o:p></o:p></span></div>
<br />
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<!--[if !supportLists]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;"><span style="mso-list: Ignore;">8.<span style="font-size-adjust: none; font-stretch: normal; font: 7pt/normal "Times New Roman";">
</span></span></span><!--[endif]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">VF,
via attorney Jason Grosz, admitted in a January 5, 2011, email that both VF and
SCM were not aware of any Board of Directors vote to “opt-in” and establish a
reserve account in 1999; thus the OKHOA and SCM have failed properly maintain
records of the association required under ORS 94.670<o:p></o:p></span></div>
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</div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">On
July 19, 1999, I addressed the OKHOA Board of Directors, then President Bob
Rose, in writing, inquiring about several matters that the OKHOA had either yet
to establish subsequent to the turnover meeting from the declarant to the
association, or simply failed to do according to the CC&Rs, Bylaws and/or
ORPCA. A couple of those questions specifically applied to the reserve account:<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“Where was the reserve account the declarant
was obligated to establish per ORS 94.595?”<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“Why, in the provided expenses breakdown in
the July 2, 1999, letter is there no clearly identifiable reserve account
annotated?”<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;"><span style="mso-tab-count: 1;"> </span>That letter went unanswered to which I
addressed the Board of Directors in another letter dated September 10, 1999,
readdressing the issue of the lack of funding for a reserve account:<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“In the Annual Budget outlined in the
President’s letter…Where is the reserve account?”<o:p></o:p></span></div>
<br />
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">A
written response dated November 12, 1999, from Kevin J. Kinney of Coran &
Kinney, LLP was received, and within this letter Mr. Kinney made the following
admissions:<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“…the board has only been in effect a short
amount of time….it took over the duties of the association with a limited
amount of guidance from the Declarant. Many of the questions that you ask the
board cannot be answered by the board and should be directed to the Declarant.”<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“After the 41 lots had been sold, NSP
provided those people with a letter that it wanted to make the change effective
on March 15, 1999. There was a meeting at the Newberg Hospital regarding this
issue with representatives from NSP and the homeowners present… A transition
team was established as well.”<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“When the Association took over from NSP it
began to be responsible for the bills on that date. It took several months
before a budget was created and money was actually collected from the
homeowners.”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“At the time the budget was established,
there was no prior budget to review. Moreover, many of the exact amounts were
not available to the board when the budget was created because it did not know
what would be needed.”<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“We do not have any information regarding a
reserve account from NSP. Please consult NSP directly for more information. The
board had taken this into consideration and has voted to establish account
effective November 9, 1999. The board will address in a future meeting whether
to utilize ORS 94.595(7) and recommend elimination of the account to the
homeowners.”<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">First,
Mr. Kinney admits that the Declarant failed to follow through with its own
Declaration under the following CC&Rs:<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in; mso-list: l4 level1 lfo2; text-indent: -0.25in;">
<!--[if !supportLists]--><span style="font-family: "symbol"; font-size: 12pt;"><span style="mso-list: Ignore;">·<span style="font-size-adjust: none; font-stretch: normal; font: 7pt/normal "Times New Roman";"> </span></span></span><!--[endif]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Section 2.5,
regarding the turnover meeting, in which “The declarant shall deliver…” <o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in; mso-list: l4 level1 lfo2; text-indent: -0.25in;">
<!--[if !supportLists]--><span style="font-family: "symbol"; font-size: 12pt;"><span style="mso-list: Ignore;">·<span style="font-size-adjust: none; font-stretch: normal; font: 7pt/normal "Times New Roman";"> </span></span></span><!--[endif]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Section 2.5.4 “all
funds if any of the Association and control of all such funds;” <o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in; mso-list: l4 level1 lfo2; text-indent: -0.25in;">
<!--[if !supportLists]--><span style="font-family: "symbol"; font-size: 12pt;"><span style="mso-list: Ignore;">·<span style="font-size-adjust: none; font-stretch: normal; font: 7pt/normal "Times New Roman";"> </span></span></span><!--[endif]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Section 2.5.8 “an
operating budget for the portion of the planned community turned over to
Association administration;” <o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in; mso-list: l4 level1 lfo2; text-indent: -0.25in;">
<!--[if !supportLists]--><span style="font-family: "symbol"; font-size: 12pt;"><span style="mso-list: Ignore;">·<span style="font-size-adjust: none; font-stretch: normal; font: 7pt/normal "Times New Roman";"> </span></span></span><!--[endif]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Section 2.5.17 “In
order to facilitate an orderly transition during the three month period
following the turnover meeting, the Declarant or an informed representative
shall be available to meet with the board of directors on at least three
mutually acceptable dates to review the documents covered above.”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">All
of the above are also in violation of ORS 94.616(3)(f), (3)(g) (3)(L), and
(3)(n).<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">In
addition to, the President’s initial letter to the homeowners dated July 2,
1999, declared that the association took over the responsibilities of the
association from the Declarant “in debt.” Under the CC&Rs Section 2 –
Homeowners Association Provisions, the Declarant was to have established a
Reserve Account, the required Reserve Study and Maintenance Plan to substantiate
that account, a bank account in the association’s name, insurance policies in
place, etc. (i.e. other violations of the Declarant’s contract with the City of
Newberg to be discussed later herein this formal complaint) as the precursor to
the association to be turned over to the homeowners at the turnover meeting in
March 1999.<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Another
point of fact is that there were no “three mutually acceptable dates” made
between the Declarant and the new association of the homeowners; just the one
meeting where the turnover took place at Newberg Hospital on March 15, 1999. <o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Additionally,
not all of the documentation, accounts, reserve study, maintenance plan for
common improvements, among other required accounts and/or materials were not
properly established and/or provided to the association at the turnover
meeting. <o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">In
2005, the funding of the reserve account established in 1999 suddenly
disappeared without explanation. It was not until the September 2011 Annual
Meeting that it was disclosed by the Board of Directors and Chris Tingey of VF
that those funds were stolen by a previous member of the OKHOA. <o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Under
ORS 94.595(8)(b), on an annual basis, the board of directors, “with the
approval of all owners,” may elect not to fund the reserve account for the
following year. From 2005 to 2010, this annual vote did not take place, nor did
any homeowner approve of such a suspension to fund the reserve account duly
established in November 1999 and carried through to its theft in 2005 with no
notice to the homeowners that the funds were in fact, stolen.<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">I
addressed the OKHOA Board of Directors via SCM regarding their proposed budget
line item for re-establishing the reserve account at $13,600 without the
required reserve study and maintenance plan under ORS 94.595. The subsequent
replies from both Judy Moshberger, CMCA, AMA from SCM and Jason Grosz of VF,
make it clear that neither understand the intent and purpose of the ORPCA, the
requirements outlined therein, and/or the CC&Rs as established by the
declarant.<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">In
an email dated December 01, 2010, from Judy Moshberger of SCM in response to my
email request dated November 29, 2010, requesting a copy of the reserve study
and maintenance plan, she writes as follows:<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“The HOA does not have a reserve study or
maintenance plan. As a pre-2002 Unregulated Planned Community, the requirement
in ORS 94.595 that Planned Communities conduct a reserve study and updates does
not apply to Oak Knoll.”<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">I
replied on the same date outlining the statutory fact that Oak Knoll is a
regulated planned community as defined under ORS 94.550 Definitions for ORS
94.550 to 94.783, specifically (3), (3)(a), (3)(b) and (3)(B), the latter
clearly outlining the requirement of a reserve account. That reply went
unanswered and I was forced to address this matter with Jason Grosz of VF.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">In
an email to Mr. Grosz dated December 21, 2010, I outlined, in part, the
following:<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“Your client, the Oak Knoll Homeowners
Association via Superior management, cannot assess a reserve account without a
reserve study and maintenance plan as outlined under ORS 94.595.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Judy Moshberger with Superior Management
appear to be under the false impression that our association is not a regulated
planned community, when as a matter of legal fact it is.<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">As clearly acknowledged in the CC&Rs
section 2.1…acknowledges that the association is a planned community and is
unequivocally subject to ORS 94.550 to 94.783…<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Moreover, ORS 94.570 and 94.572 make it even
more perfectly clear that the HOA is subject to 94.550 to 94.783, which
specifically includes 94.595(5)(a); however ever since the declaration of
CC&Rs was filed in 1995…the Declarant and the association in all is
successors has FAILED to establish a reserve account required under the
prevailing statutes throughout the Oregon Planned Community Act.”<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Mr.
Jason Grosz of VF replied via email on December 22, 2010, in part, as follows:<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“Thanks for your note.<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">First, I’m not interested in getting in a
protracted debate with you about how and whether to classify Oak Knoll as a
planned community. I don’t think that is a useful exercise, since we both agree
that ORS 94.595 applies to the Oak Knoll <u>to some extent.</u><o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">I think we just disagree about what <u>portion</u>
of ORS 94.595 applies and to what <u>extent.</u>”<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Quoting
portions of ORS 94.595, Mr. Grosz makes it a point to bold the following
section:<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“(5)(a) If a declaration or bylaws require a
reserve account, the reserve study requirements of subsection (3) of this
section and the maintenance plan requirements of subsection (4) of this section
first apply to the association of a subdivision that meets the definition of a
planned community under ORS 943550 and is records prior to October 23, 1999
when:<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 1.25in; mso-list: l2 level1 lfo3; text-indent: -0.25in;">
<!--[if !supportLists]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;"><span style="mso-list: Ignore;">(A)<span style="font-size-adjust: none; font-stretch: normal; font: 7pt/normal "Times New Roman";"> </span></span></span><!--[endif]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The board of
directors adopts a resolution in compliance with the bylaws that applies the
requirements of subsection (3) and (4) of this section to the association;<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">(b) A reserve study and maintenance plan
shall be completed within one year of adoption of the resolution or submission
of the petition to the board of directors.”<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Mr.
Grosz then went on to add, in part, the following:<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“When you are dealing with a Homeowners
Association formed prior to October 23, 1999 the analysis is different. ORS
94.595(5)(a) provides that pre-October 23, 1999 Associations may “opt-in” to
the reserve study requirements in ORS 94.595(3)(a) but are not subject to those
requirements (aka do not have to conduct a reserve study) unless and until they
opt in [sic].<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">There are essentially four steps required for
an Association formed prior to October 23, 1999 to opt-in to the reserve study
requirement: First (1) your declaration or bylaws must require a reserve
account. (2) you [sic] must meet the definition of a planned community. (3)
Your declaration must have been recorded prior to October 23, 1999. Finally,
(4) The Board must adopt a resolution “opting-in” to the reserve study
requirement in ORS 94.595(3)…<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">If all of these criteria are met, the
Association will have the responsibility to comply with the Reserve Study
requirement on a go-forward basis.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Oak Knoll has not “opted-in” to the reserve
study requirement. Thus, your suggestion that Oak Knoll is somehow violating
ORS 54.595 is simply incorrect. Oak Knoll has a reserve account and has the
legally [sic] authority under the governing documents and ORS 94.709 to assess
all owners to fund those reserves.<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Although there is no legal requirement that
the Association conduct a reserve study – I tend to agree with your basic
premise. A reserve study is a good idea! No argument there. I know that both
Judy and I have suggested that the HOA have a reserve study done although it is
not legally required.”<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">In
response to Mr. Grosz, I replied in a writing dated January 4, 2011, in part,
as follows:<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“According to your “opt-in” argument premised
on ORS 94.595(5)(a) you stated that the following must be present for the
requirements of (3) and (4) of this statute to apply:<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">(1) That the declaration or bylaws must
require a reserve account.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0.5in 0pt 1in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">FACT: The Declaration under section 2.1(b)
and 2.1(b)(B) does in fact acknowledge the requirement of a reserve account to
be established as a part of the budget of the association.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0.5in 0pt 1in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0.5in 0pt 1in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">FACT: The Bylaws under Article III Section
3(b) states that the “assessment and collection of assessments as provided in
the Declaration and the making of related expenditures set forth in the
Declaration (which clearly states that a reserve account is required under ORS
94.595).<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0.5in 0pt 1in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0.5in 0pt 1in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">FACT: The Bylaws also states under Article V
that “Expenses and assessments shall be charged, assessed and collected in
accordance with the Declaration (which clearly states that a reserve account is
required under ORS 94.595).<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0.5in 0pt 1in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0.5in 0pt 1in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">FACT: The Bylaws further states under Article
VIII Section 5 that “These Bylaws are intended to comply with Oregon Law, and
the Declaration. In case of any irreconcilable conflict, such statute and
document shall control over these Bylaws or any rules and regulations adopted
hereunder.”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0.5in 0pt 1in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0.5in 0pt 1in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">FACT: Both Oregon Law and the Declaration
require a reserve account.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0.5in 0pt 1in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0.5in 0pt 1in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">CONCLUSION: The declaration and bylaws (via
the declaration) require a reserve account.<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">(2) That the association meets the definition
of a planned community.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0.5in 0pt 1in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">FACT: The Declaration declares under section
2.1 that the Oak Knoll community is in fact a Planned Community as established
under the Oregon Planned Community Act (by citing the relevant statute defining
it as such). <o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0.5in 0pt 1in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0.5in 0pt 1in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">FACT: ORS 94.550(3)(a) defines a Class I
Planned Community as one that contains at least 13 lots or in which the
Declarant has reserved the right to increase the total number of lots beyond
12. When this planned community was established, there were more than 13 lots
with the intent of the Declarant to exceed that number.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0.5in 0pt 1in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">FACT: ORS 94.550(3)(b) states that a planned
community, as defined above, is one that has an estimated annual assessment,
including an amount required for reserves under ORS 94.595 exceeding $10,000
for all lots…The first adopted budget by the HOA in 1999 exceeded $10,000 that
which included a $2,500 reserve account.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0.5in 0pt 1in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0.5in 0pt 1in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">FACT: ORS 94.550(18)(a) defines a “planned
community” as any subdivision under ORS 92.010 to 92.192 that results in a
pattern of ownership of real property and all the buildings, improvements and
rights located on or belonging to the real property, in which the owners
collectively are responsible for the maintenance, operation, insurance or other
expenses relating to any property within the planned community, including
common property, is any, or for the exterior maintenance of any property that
is individually owned.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0.5in 0pt 1in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0.5in 0pt 1in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">FACT: Your firm via past correspondence with
Mr. Tingey admitted that the HOA was a planned community subject to the Oregon
Planned Community Act (i.e. ORS 94.550 to 94.783).<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0.5in 0pt 1in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0.5in 0pt 1in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">CONCLUSION: The Oak Knoll Homeowners
Association meets the definition of a planned community.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">(3) That the declaration must have been
recorded prior to October 23, 1999.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0.5in 0pt 1in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">FACT: The Declaration for the Oak Knoll
Community was filed on October 31, 1995.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0.5in 0pt 1in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0.5in 0pt 1in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">CONCLUSION: The declaration was recorded
prior to October 23, 1999.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">(4) That the Board must adopt a resolution
“opting-in” to the reserve requirements of 94.595.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0.5in 0pt 1in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">FACT: In adherence to Declaration 2.1, the
Bylaws, and ORS 94.595 and 94.645(2), the first HOA established the first
budget in 1999 that included a reserve account (thereby inferring a resolution
was adopted in establishing this reserve account in accordance with the
Declaration, Bylaws, and requirement of ORS 94.595 as acknowledged within the
Declaration); in addition to a contingency/continuency fund that was later
comingled (in violation of ORS 94.595(6)(a)) with the reserve account.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0.5in 0pt 1in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0.5in 0pt 1in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">FACT: Since the first budget established in
1999 and carried forward through 2005, a reserve account was a part of the HOA
annual budget.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0.5in 0pt 1in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0.5in 0pt 1in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">CONCLUSION:<span style="mso-spacerun: yes;">
</span>The HOA “opted-in” to comply with ORS 94.595 and ORS 94.645(2) in
compliance with the Declaration, Bylaws and Oregon Law with the adoption and
inclusion of a (de facto) reserve account in the first budget, that which was
carried forward an additional 5 years.<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Therefore, according to your argument Mr.
Grosz, the HOA is subject to the requirements of ORS 94.595 (3) and (4), among
the other provisions of that statute, since it did in fact “opt-in” to follow
the statutory provisions outlined in ORS 94.595 and mandated by Declaration
2.1. <o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The other statutory provisions the HOA were
required to adhere to regarding the established reserve account in 1999,
maintained through 2005, include but are not limited to (2)(a)(B)(b);
(5)(a)(B)(b); (6)(a) and (b); and especially (8)(a) and (b). All of which the
HOA has failed to comply with since the first budget was established that which
included the required reserve account.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The first HOA failed to comply with 94.595
(3) and (4) in 1999 when it initially “opted-in” to establish a reserve account
in compliance with the Declaration, Bylaws and Oregon Law; it failed to make
periodic payments to that reserve account; it withdrew funds from the reserve
account in 2005, likely comingling funds; it did not obtain at least 75 percent
of the owners of the planned community to elect to reduce (in 2004 or 2005) or
increase future assessments (in 2011); and it most certainly did not, on an
annual basis, obtain a unanimous vote in 2006 to cease funding the reserve
account indefinitely or re-establish it upon an undisclosed future date.<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">In short, the HOA has failed to comply with
all cited statutory requirements in the proper establishment, maintenance,
cessation and/or re-establishment of the reserve account assessed against the
homeowners of this community.”<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Mr.
Grosz replied to the above via email dated January 5, 2011, in part, as follows:<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“…you assert that the Association has
“opted-in” within the meaning of ORS 94.595. I guess that is something new.”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“If you have something to back up your
assertion that the Association has opted in then please sent it over. Judy
Moshberger, the Association’s community manager tells me that she is also not
aware of any such resolution or vote. Still, I have an open mind, and if you
have such documentation, I would take another look.”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">In
a March 12, 2011, email from Mr. Grosz he makes an interesting admission that
basically dispels his entire legal premise of the “opt-in” option of planned
communities filed prior to October 23, 1999:<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“If memory serves, [sic] the opt-in portions
of the statute were not enacted until 2001. You must have had a very good
attorney indeed if he could predict future amendments to the statute.”<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The
OKHOA was filed in 1995, and within the CC&Rs Section 2.1 Homeowners
Association Provisions, the Declarant declared the OKHOA a planned community
subject to the requirements of ORS 94.595.<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">In
a follow-up email to Mr. Grosz, I provided him the relevant portions of the
letter dated November 12, 1999, as written by attorney Kevin J. Kinney,
admitting that the then board of directors took the matter of a reserve account
under advisement, voted on it, and approved it. Therefore, pre or post the
enactment of the statute in 2001 affording a planned community filed prior to
October 23, 1999, to “opt-in” to the requirements of a reserve study and
maintenance plan was effectively rendered moot. <o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Mr.
Grosz went silent following receipt of the letter from Mr. Kinney, and by 2013
a reserve study was quietly conducted and added to the OKHOA budget; however
that reserve study conducted by Reserve Studies by Reserve Funding (official
report dated October 23, 2013) was inaccurately prepared and executed in clear
contradiction to ORS 94.595 and the OKHOA’s CC&Rs (to be discussed later
herein this complaint).<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<b style="mso-bidi-font-weight: normal;"><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">IMPROPER USE OF
ASSOCIATION FUNDS, SPECIFICALLY RESERVE FUNDS ILLEGALLY ESTABLISHED IN 2011,
FOR NON-COMMON IMPROVEMENTS OF THE ASSOCIATION WITHOUT THE REQUIRED APPROVAL OF
THE HOMEOWNERS<o:p></o:p></span></b></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in; mso-list: l0 level1 lfo4; text-indent: -0.25in;">
<!--[if !supportLists]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;"><span style="mso-list: Ignore;">1.<span style="font-size-adjust: none; font-stretch: normal; font: 7pt/normal "Times New Roman";">
</span></span></span><!--[endif]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The
Board of Directors took it upon themselves to landscape the traffic circle, a
common improvement, without the consent of the homeowners in violation of ORS
94.630 (citations above); and have since assessed every homeowner for this
common expense in contradiction to ORS 94.704</span><span style="font-family: "calibri";"> </span><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">(6).<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in; mso-list: l0 level1 lfo4; text-indent: -0.25in;">
<!--[if !supportLists]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;"><span style="mso-list: Ignore;">2.<span style="font-size-adjust: none; font-stretch: normal; font: 7pt/normal "Times New Roman";">
</span></span></span><!--[endif]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The
Board of Directors, without the required consent of all owners, elected on June
15, 2004 to suspend payments to the Reserve Account in violation of ORS
94.595(8)(b), and every year thereafter<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in; mso-list: l0 level1 lfo4; text-indent: -0.25in;">
<!--[if !supportLists]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;"><span style="mso-list: Ignore;">3.<span style="font-size-adjust: none; font-stretch: normal; font: 7pt/normal "Times New Roman";">
</span></span></span><!--[endif]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The
Board of Directors, without the required initial reserve study and maintenance
plan required under ORS 94.595(1)(a) and (1)(b), re-established the reserve
account assessing $13,600 in the actual budget for fiscal year (FY) 2011 for
non-common improvements and/or modifications or additions to common
improvements without the consent of the homeowners required under ORS 94.630(1)(F)(A)<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in; mso-list: l0 level1 lfo4; text-indent: -0.25in;">
<!--[if !supportLists]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;"><span style="mso-list: Ignore;">4.<span style="font-size-adjust: none; font-stretch: normal; font: 7pt/normal "Times New Roman";">
</span></span></span><!--[endif]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The
Board of Directors admitted on several occasions, in meetings and in writing,
that the sidewalks and street trees along Foothills Drive are not a
common-improvement of the association; nevertheless they voted to continue
their status quo in providing for the repair, maintenance, and/or replacement contrary
to CC&R Section 7.1 and ORS 94.630 (citations above).<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">In
a letter dated November 12, 1999, Kevin J. Kinney responded in regards to the
expense and assessment of the traffic circle as follows:<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“Please refer to CC&R 7.1, which
expressly describes the circle. In addition, the board continues to believe
that this area contributes to property values for all residents. It will
continue to be included in the assessments unless a vote by the homeowners is
made to amend the CC&R’s.”<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">CC&R
Section 7.1 states specifically the following in regards to the traffic circle
at Foothills Drive and Center Street:<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“…traffic circle at intersection of Foothills
Drive and Center Street;”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Nowhere
in Section 7.1 does it state that the traffic circle is to be landscaped and/or
any additional expense to that “common improvement” must be assessed upon all
homeowners of the association.<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">ORS
94.704 Assessment and payment of common expenses, Subsection (6) clearly states
the following:<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“Unless otherwise provided in the declaration
or bylaws, any common expense or any part of a common expense benefiting fewer
than all of the lots may be assessed exclusively against the lots or units
benefited.”<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Mr.
Kinney’s response is legally inaccurate and to date the homeowners that do not
directly benefit from this traffic circle and the Board’s self-imposed
landscaping beautification project that costs the OKHOA up to $1,000 annually
to maintain is an illegal assessment upon homeowners that do not benefit from
this common expense.<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">CC&R
Subsection 7.4 clearly states the following in regards to the assessment of
common expenses identified in Subsection 7.1 (Common Improvements) and 7.2
(Alleys):<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“Al sums collected shall be deposited into an
escrow account established by the Association. Such funds shall be used only
for the maintenance, repairs and any replacements required by this Section. The
Association may not accumulate excess funds from year to year unless
specifically budgeted for an anticipated “major” maintenance, repair or
replacement item which will occur in a future year.”<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The
OKHOA Board of Directors has violated this CC&R, among the other cited
statutes of the ORPCA cited herein, in regards to both the reserve account and
general expenditures for non-common improvements without the consent of a
majority of the homeowners.<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">In
the July 2004 OKHOA Newsletter, under Board Actions, it was stated as follows:<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“The following motions were passed:
suspending payment to the Reserve Account for the remainder of 2004…”<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The
Board of Directors took this unilateral action without the consent of all
homeowners as required under ORS 94.595(8)(b), and then failed to make the same
motion and/or allow all homeowners to vote on a continued motion to suspend
payment to the reserve account every year thereafter in violation of the same
cited statute.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Then
in 2010, the Board of Directors moved to re-establish a reserve of exceptional
funding to cover costs of common and non-common improvements, all of which the
Board of Directors failed to get the required majority or all of the homeowners
approval.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">In
a subsequent letter to the former management company prior to SCM, Northwest
Community Management responded to my written inquiry regarding the traffic
circle and what funding was being used to repair, maintain and/or replace any
damage. Mr. Eric Gordon, then Community Manager replied, in part, as follows:<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“The irrigation maintenance and repair is
taken care of in the annual budget, so all you have left is the traffic circle
which is mainly concrete and concrete is not a reservable [sic] item. this
[sic] is due to the projected 50 yr. life span. Associations are only required
to reserve for item [sic] that have a life expectancy for repair or replacement
of 3 to 30 years.”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">After
years of writing letters citing CC&R section after section in conjunction
with the appropriately related ORS attempting to get the OKHOA, SCM and VF to
understand that the Board of Directors have been consistently misinterpreting
the CC&Rs where Section 7 Maintenance and Assessments, specifically
Subsection 7.1 regarding the common improvements are concerned, the OKHOA, SCM
and VF, despite admitting that the applied interpretations have been patently
incorrect, continue the status quo regardless.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">In
a letter dated August 22, 2011, from the Board of Directors in an attempt to
answer for their incorrect interpretation of the CC&Rs, Subsection 7.1 on
what is and is not a “common improvement” as clearly demarcated within that
section, the Board of Directors wanted to propose some amendments based, in
part, in the following admissions:<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“Your Homeowner’s Association (HOA) Board of
Directors, with support of the HOA’s attorney, has reviewed the Association’s
governing documents and determined that the Covenants, Conditions and
Restrictions (CCRs) [sic] should be amended. The suggested amendments will
better reflect the Board’s long-standing interpretation of the CCRs.” [sic]<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Just
to clarify, the governing documents of the Oak Knoll Homeowners Association are
titled “Conditions, Covenants and Restrictions,” not “Covenants, Conditions and
Restrictions.” And it is clear that the HOA’s attorney is trying, after all the
years of my (and other homeowner’s) complaints on the Board of Directors
consistent misinterpretation of the CC&Rs and misapplication of funding to
repair, maintain and/or replace selectively chosen common and non-common
improvements has in fact been contrary to the CC&Rs and in direct violation
of the respective statutes of the ORPCA.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Continuing
with their written explanation:<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“The subject matter of the proposed
amendments is as follows:<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.75in; mso-list: l5 level1 lfo5; text-indent: -0.25in;">
<!--[if !supportLists]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;"><span style="mso-list: Ignore;">1.<span style="font-size-adjust: none; font-stretch: normal; font: 7pt/normal "Times New Roman";"> </span></span></span><!--[endif]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Street Trees:<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.75in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The current CCRs [sic] are written such that
the HOA is arguably responsible for maintaining all street trees within the
Association. Since the beginning of the HOA, the Board’s interpretation has
been that the Association is responsible to maintain only the street trees
along Foothills and within the Traffic Circle.”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.75in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.75in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“The proposed amendment would change the CCRs
[sic] to clarify that only the street trees along Foothills and within the
Traffic Circle are the maintenance responsibility of the HOA. For other streets
within the JOA, [sic] the homeowner is responsible for planting and maintaining
the trees on their frontage.”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.75in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">CC&R
Section 7.1 states the following, and I quote:<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<i style="mso-bidi-font-style: normal;"><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“7.1 Oak
Knoll has or will have certain improvements which are for the benefit of all
Lots. These improvements include: Sign monuments to be installed on Lot 29, Oak
Knoll; traffic circle at intersection of Foothills Drive and Center Street;
planter strips along Foothills Drive; and street trees on each Lot. In
addition, Declarant and Adjoining Owners may dedicate common areas to the
Association for the use of all Owners. All of the common areas and improvements
are collectively called “Common Improvements.””<o:p></o:p></span></i></div>
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</div>
<br />
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Nowhere
in Subsection 7.1 does it state that the HOA’s only responsibility in regards
to the street trees is strictly limited to Foothills Drive or includes those
planted within the traffic circle; the HOA’s responsibility includes “…street
trees on each Lot.”<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">In
contrast to the first sentence of Subsection 7.1, that certain improvements
“are for the benefit of all Lots,” is the following:<o:p></o:p></span></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">ORS 94.704(6)<o:p></o:p></span></div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“Unless otherwise provided in the declaration
or bylaws, any common expense or any part of a common expense benefiting fewer
than all of the lots may be assessed exclusively against the lots or units
benefited.”<o:p></o:p></span></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Since
the inception of the HOA and the incorrect interpretation of 7.1 and the
Board’s illegitimate assessments upon all homeowners within the association
that do not directly benefit from the traffic circle and/or just the street
trees along Foothills Drive, ORS 94.706(6) overrides CC&R Subsection 7.1. A
fact that even the Bylaws attests to under Article VIII: Miscellaneous,
Subsection 5:<o:p></o:p></span></div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<u><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Conflicts<o:p></o:p></span></u></div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“These Bylaws are intended to comply with
Oregon law, and the Declaration. In case of any irreconcilable conflict, such
statute and document shall control over these Bylaws or any rules and
regulations adopted hereunder.<u><o:p></o:p></u></span></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">State
law precedes the CC&Rs and Bylaws, and to date the Board of Directors of
the OKHOA, SCM and VF have been and continue to perpetuation the violations
stated herein in despite not only my own attempts, but that of the homeowners
at various Annual and Board meetings voicing the exact same complaints. <o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The
Board of Directors repeated response, “we’re all just volunteers,” and
attorneys present from VF reinforce that bad excuse in the Board’s consistent
breaches of their fiduciary duties with bad legal interpretation directed at
both the homeowners and the Board of Directors.<o:p></o:p></span></div>
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</div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The
following reasoning in the same aforementioned August 22, 2011 letter regarding
proposed amendments to Section 7.1 is written as follows:<o:p></o:p></span></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.75in; mso-list: l5 level1 lfo5; text-indent: -0.25in;">
<!--[if !supportLists]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;"><span style="mso-list: Ignore;">2.<span style="font-size-adjust: none; font-stretch: normal; font: 7pt/normal "Times New Roman";"> </span></span></span><!--[endif]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Sidewalks<o:p></o:p></span></div>
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</div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“There is a conflict between sections of the
CCRs [sic] regarding street tree maintenance responsibility and sidewalk damage
resulting from the street trees. As the CCRs [sic] are currently written, the
HOA is responsible for maintenance of the street trees, but the adjacent owners
are responsible for any sidewalk damage, including damage caused by street
trees. Thus, for example, if the roots of a street tree cause damage to the
adjacent sidewalk, there is a conflict of the documents in who is responsible
for the sidewalk repair.”<o:p></o:p></span></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.75in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“The Board’s interpretation is that since the
HOA is responsible for maintaining and caring for the street trees, any damage
caused by the street trees to the adjacent sidewalk should be fixed by the HOA.
A large reason for this interpretation is to protect the Association’s interest
in street trees: an owner fixing a damaged sidewalk could cause significant
harm to a street tree during the sidewalk repair without ever notifying the
Association of the repair.”<o:p></o:p></span></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.75in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“The proposed amendment would also mesh with
Oregon law on negligence. If the HOA is negligent in maintaining the street
trees and the trees causing damage to the sidewalk panels, the Association, not
the adjacent owner, should be responsible for repairing the damaged sidewalk
panel.”<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">It’s
interesting how the HOA’s attorney review and assisted the Board of Directors
and SCM with this letter that not one Oregon law was cited, nor any CC&R
sections identifying this alleged conflict. There is no conflict within the
CC&Rs, as they are written it is perfectly clear as to whose responsibility
it is to repair, maintain and/or replace the street trees on each Lot, and the
repair, maintenance and/or replacement of<span style="mso-spacerun: yes;">
</span>the sidewalks should they become damaged by the street trees. <o:p></o:p></span></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">CC&R
Section 7 – Maintenance and Assessments<o:p></o:p></span></div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“7.3 After the Turnover Meeting, the Association
shall be responsible for maintaining and repairing the Common Improvements and
the Alleys on an “as needed basis…Each Owner shall be responsible for the
maintenance of the sidewalks abutting his Lot, including any damage caused by
the street trees.”<o:p></o:p></span></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">CC&R
Section 8 – Maintenance of Lots<o:p></o:p></span></div>
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</div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“8.1<span style="mso-tab-count: 1;"> </span>Each
Owner of any Lot in Oak Knoll shall main the condition of said Lot and any and
all improvements thereon including, without limitation, any House…landscaping,
sidewalks, driveways, trees…in a reasonably clean, neat, attractive and
visually pleasing manner so as not to detract from Oak Knoll being a high-class
residential neighborhood.”<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Moreover,
the City of Newberg maintains local ordinances that not only compliment the
CC&Rs on the aforementioned responsibilities, but would supersede any
proposed amendment by the Board on this matter.<o:p></o:p></span></div>
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</div>
<br />
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<b style="mso-bidi-font-weight: normal;"><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Article
V. Maintenance of Planter Strips, Landscaping, and Trees in the Right-of-Way<o:p></o:p></span></b></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<u><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">12.05.250 Required maintenance of planter
strips.<o:p></o:p></span></u></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">A. “Planter strip” is defined as the area
between the curb and sidewalk, between the sidewalk and property line, or
between the edge of the street and property line that contains or is designed
to contain landscaping or plant materials. Roadside ditches are generally not
considered planter strips.<o:p></o:p></span></div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">B. It shall be the duty of the owners of land
adjoining any street or highway within the city to maintain planter strips
adjoining their properties. Maintenance shall include, but not be limited to,
removing or cutting weeds so the area is not overgrown, mowing grasses (except
ornamental grasses) to a height of no more than nine inches, irrigating as
necessary to establish new plantings, removing dead plants, pruning trees and
shrubs to keep them healthy and to keep sidewalks and streets clear from
obstruction, and removing litter.<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">C. If the owner of such land adjoining any
street or highway in the city shall fail to adequately maintain the planter
strip, a designated city employee shall notify the adjoining property owner of
the need to maintain the area. Notice may be mailed or personally delivered and
shall describe the required time frame to complete the maintenance. If the
owner fails to maintain the area within the time frame noted, the city may
perform the required maintenance, bill the owner for the maintenance costs and
assess a lien on the property for any unpaid maintenance costs.<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">D. No signs shall be placed within the
planter strip, except as allowed under NMC 15.435.110. [Ord. 2632, 1-3-06. Code
2001 § 96.60.]<o:p></o:p></span></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<u><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">12.05.260 Tree removal and pruning.<o:p></o:p></span></u></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">A. All street trees that were required to be
installed under a street tree plan or similar requirement shall be maintained
in a healthy condition by the adjoining property owner, or replaced with a tree
consistent with the approved street tree plan for that location or, if none,
with any approved street tree plan for the area or, if none, with any tree from
the city’s approved street tree list.<o:p></o:p></span></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">B. No person shall remove any tree greater
than two inches in diameter from the public right-of-way without first
obtaining a permit from the city to do so, except as noted below.<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">C. Because mature, healthy trees contribute
significantly to the beauty and character of the community, city staff
generally will not issue a permit to remove a street tree greater than eight
inches in diameter unless the tree is diseased, rotten, dead or dying,
significantly misshapen, an obstruction, or otherwise a hazard. The designated
staff person may require a report from a certified arborist to verify the
tree’s condition before removal.<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">D. No person shall top or severely prune a
tree greater than two inches in diameter in the right-of-way without first
obtaining a permit from the city to do so, except where such pruning is
required by city ordinances or requested by the city, such as to maintain
clearances from sidewalks, street signs, streets, or alleys. “Severe pruning”
is defined as severing the trunk, or cutting back the trunk or a limb larger
than four inches in diameter to a stub. The designated staff person may issue a
permit to prune a tree, remove trees which are dead, limbs or roots which have
been severely damaged by storms or other causes or which otherwise pose a
danger to the public health, safety or general welfare, to alter the shape of
trees located under utility wires or other obstructions where other pruning
practices are impractical, or to maintain the health and overall attractive
shape of the tree. The designated staff person may require that the pruning be
done by or under supervision of a certified arborist.<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">E. The designated staff person may require
that the tree removed be replaced with a tree in accordance with an approved
street tree plan or from the city’s approved street tree list.<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">F. The above requirements do not apply to
tree pruning or removal by city staff or agents. They also do not apply to
public utility agencies or their agents pruning or removing trees as necessary
to comply with applicable utility clearance standards. They do not apply in
emergency circumstances. [Ord. 2632, 1-3-06. Code 2001 § 96.61.]<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Therefore,
no amendment to the CC&Rs were ever necessary regarding the repair,
maintenance and/or replacement of either the street trees or sidewalks adjacent
to each Lot within the Oak Knoll Homeowners Association; as the CC&Rs and
Ordinances of the City of Newberg already demarcate whose responsibility it is
for said repair, maintenance and/or replacement of the street trees and
sidewalks within the OKHOA.<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Notwithstanding,
to date, the OKHOA, SCM and VF continue to violate the CC&Rs, Ordinances
established by the City of Newberg, and the cited statutory authority under the
ORPCA regarding these matters through an illegally established reserve account.<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Case
in point is a letter dated March 11, 2013, in response to my written inquiry as
to “What budgetary item would this repair come from” referring to the sidewalks
damaged by trees along Foothills Dr.,, the Board of Directors replied as
follows:<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“…the repairs would be paid from Reserves.”<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">To
date the OKHOA continues to fund the repairs, maintenance and/or replacement of
non-common property, common improvements selectively (not all street trees on
each Lot, but only those trees along Foothills Drive and those planted within
the traffic circle landscaped without a majority vote of the homeowners
required by statute), and assess each homeowner regardless of the fact that the
common improvements stated within Section 7, subsection 7.1 are not for the
common benefit of all homeowners under 94.704(6):<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“Unless otherwise provided in the declaration
or bylaws, any common expense or any part of a common expense benefiting fewer
than all of the lots may be assessed exclusively against the lots or units
benefited.”<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<b style="mso-bidi-font-weight: normal;"><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">PANTING OF STREET
TREES REQUIRED BY DEVELOPMENT CONTRACT BETWEEN DEVELOPER (DECLARANT) AND THE
CITY OF NEWBERG BEFORE OCCUPANY PERMITS ISSUED – NO PERFORMANCE – DECLARANT
ILLEGALLY ATTEMPTS TO PASS ON ITS LEGAL OBLIGATION TO PERFORM IN PLANTING
STREET TREES ON EACH LOT ONTO THE HOMEOWNER WITHIN A PROVISION OF THE CC&RS<o:p></o:p></span></b></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The
Subdivision Compliance Agreement Oak Knoll Subdivision Phase 4 signed and
agreed to on the 14<sup>th</sup> day of January 1997 between the City of
Newberg and PC Development, Inc., an Oregon Corporation DBA Raintree
Development Company, and filed with the County Clerk on January 16, 1997, was
never fully performed on the part of the developer and never enforced by the
City of Newberg whereas all improvements, sidewalks, and the required
landscaping was required prior to occupancy permits being issued to sell the
erected homes on each respective Lot.<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The
Development Code of the City of Newberg, Landscaping and Outdoor Areas Section
151.580 Required Minimum Standards, Subsection (3)(b) and (3)(c) was violated
in the non-performance of the developer to plant the required landscaping, to
include street trees, within the Oak Knoll Subdivision per the Development
Contract.<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Under
Subsection (C) <i style="mso-bidi-font-style: normal;">Installation of
landscaping</i>, it clearly states the following:<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“All landscaping required by these provisions
shall be installed prior to the issuance of occupancy permits…”<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">And
for any landscaping not completed, the developer was to post a security to wit
all funds necessary to complete the installation of landscaping by the City of
Newberg would be completed, and any remaining security refunded to the
developer. Neither provision took place, as the developer was simply issued
occupancy permits without completing the required landscaping on 93 homes as of
August 2000. <o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">In
order to escape its legal contractual responsibility with the City of Newberg
under the Subdivision Compliance Agreement and the Development Code of the City
of Newberg, the Developer unconscionably included a shrink wrapped provision
within the CC&Rs in order to pass on that contractual and financial
responsibility onto that of the homeowner in the following Subsection:<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“4.6.7<span style="mso-tab-count: 1;"> </span>Street
Trees. Each Lot shall have installed on it the number and type of street trees
required under any landscaping plan submitted by Declarant and approved by the
City of Newberg. Each Owner shall pay to Declarant, upon demand, the amount
necessary for Declarant to install the street trees on Owner’s Lot. Upon
receipt of payment, Declarant shall have the street trees installed. In the
event an Owner fails or refused to pay Declarant the cost of the street trees,
Declarant shall have a lien upon the Lot for the cost of the street trees,
which lien may be perfected and foreclosed as provided under Oregon statutes.”<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The
first written notification of the deficiency in the lack of street trees upon
93 homes was documented in an August 2000 newsletter by the Board of Directors.
At the end of their reciting the above CC&R (conveniently leaving out the
aforementioned contract between the Declarant and the City of Newberg, in
addition to the Development Code), it was stated that, “After Jan. 01, 2001,
the tree issue will be turned over to the CC&R committee for resolution.”
January 01, 2001 came and nothing further was mentioned about the street trees,
that is until the April 2004 Newsletter. <o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Under
the Board Actions noted in the April 2004 Newsletter, it is stated as follows
regarding the lack of street trees that were not planted by the Developer:<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in; mso-list: l0 level1 lfo4; text-indent: -0.25in;">
<!--[if !supportLists]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;"><span style="mso-list: Ignore;">5.<span style="font-size-adjust: none; font-stretch: normal; font: 7pt/normal "Times New Roman";">
</span></span></span><!--[endif]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“The
Street Tree project has been given back to the city regarding species and planning
of the trees. The Board will monitor the City as to how and when the correct
species of trees will be planted.”<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Then
in the May 2005 OKHOA Newsletter, published by the first management company,
Northwest Community Management, provided some actual attention to detail to the
contractual obligations of the Developer and the City of Newberg to force
performance on the part of the Developer was noted, in part, as follows:<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“At the last count there were over 100
missing trees in our Association. During the April 19<sup>th</sup> meeting the
Board discussed the ramifications of CC&R rule 4.6.7.”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“The rule goes on to say that the Declarant
(the Developer) has the right to ask for payment from the owner for the cost of
these trees.”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“The problem with the Declarant putting in
the trees and making owner pay was that in most cases there was no owner, yet.
Most of the homes in our neighborhood were built speculatively.”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“To confuse things just a little more there
is also a city ordinance that states that a Final Occupancy Permit is not to be
granted until the proper street trees are planted. So, in parking strips where
there are no trees the City was negligent in enforcing its own ordinance.
Basically the city ordinance states that whoever is building the house, whether
it is a developer or an owner, they have to plant street trees.”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“The Board feels strongly that all home
owners should be treated equally. When a home owner submits a plan for changing
the landscape design of their parking strips, the board must require that the
correct street trees are part of the plan. The Board decided that it isn’t fair
that people who don’t submit plans for landscaping changes are not being required
to plant trees.”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“But because we think the City was negligent
by not enforcing the ordinance, instead of simply requiring all home owners to
plant trees, it was decided that first we would attempt to work with the city
to resolve the issue.”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“The Board has not decided what to do if we
are not successful with the City.”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Again
time passes with no further mention regarding the street tree issue, that is
until 2006 SCM began sending demand letters telling homeowners that they were
in violations of CC&R 4.6.7, and that deficiency had to be corrected within
a limited amount of time, otherwise they would remedy the matter and then
effectively bill the homeowner.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">However
the OKHOA, SCM and/or VF had no legal right to not only send these demand
notices, they also had no legal standing to even make such a demand given the
fact that under ORS 94.780 Remedies:<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“(3) A suit or action arising under this
section must be commenced within one year after the discovery or identification
of the alleged violation.”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The
initial “identification of the alleged violation” was printed in the August
2000 OKHOA Newsletter, and the OKHOA Board of Directors had only “one year”
from which to act or file suit to correct the alleged violation. That term
expired August 2001, therefore any written demands that were sent in the Summer
of 2006 and subsequently in the Fall of 2008 by SCM were without legal merit;
and any homeowner who planted the street trees under duress of a lien on their
home if they refused were without question coerced into doing so.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">In
response to the 2006 and 2008 notification myself in addressing both SCM
initially, then later Christ Tingey of VF, who had the audacity to tell me, in
writing, that I as a homeowner was not allowed to cite ORS 94.780(3) in defense
of self, only the OKHOA can cite such a statute in correcting violations of the
CC&Rs and/or statutes under the ORPCA.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">ORS
94.777 makes it unambiguously clear that:<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“Each owner and the declarant shall comply
with the bylaws, and with the administrative rules and regulations adopted
pursuant thereto, and with the covenant, conditions, and restrictions in the
declaration or in the deed to the lot. Failure to comply therewith shall be
grounds for <b style="mso-bidi-font-weight: normal;"><i style="mso-bidi-font-style: normal;">an action </i></b>maintainable by the homeowners association<b style="mso-bidi-font-weight: normal;"><i style="mso-bidi-font-style: normal;"> or
by an aggrieved owner.</i></b><o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">And
ORS 94.780 makes it equally clear that:<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.75in; mso-list: l1 level1 lfo6; text-indent: -0.25in;">
<!--[if !supportLists]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;"><span style="mso-list: Ignore;">(1)<span style="font-size-adjust: none; font-stretch: normal; font: 7pt/normal "Times New Roman";"> </span></span></span><!--[endif]--><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Failure of the
declarant, <b style="mso-bidi-font-weight: normal;"><i style="mso-bidi-font-style: normal;">association</i></b>, <b style="mso-bidi-font-weight: normal;"><i style="mso-bidi-font-style: normal;">any association member</i></b> or <b style="mso-bidi-font-weight: normal;"><i style="mso-bidi-font-style: normal;">any
other person subject to ORS 94.550 to 94.783</i></b> to comply with applicable
sections of ORS 94.550 to 94.785 shall be cause for suit or action to remedy
the violation or to recover actual damages. The prevailing party is entitled to
reasonable attorney fees and court costs.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The
failure of the OKHOA under either Northwest Community Management or SCM to take
action or file suit within one year of the initial discovery or identification
of the alleged violation expired in August 2001. <o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The
written communications between SCM and VF and myself were shared with legal
counsel for the City of Newberg in an effort to bring to their attention,
again, that if the City wanted street trees planted within the Oak Knoll
community, then they would have to force the developer to perform under its
contract to develop this phase of the Oak Knoll subdivision. Since that writing
to the City, I have never received a written response; but the City of Newberg
knew full well that the community was lacking the required street trees under
the Development Code and their contract with the developer, but did nothing
about it.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<b style="mso-bidi-font-weight: normal;"><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">IMPROPERY
PREMISED/SUBSTANTIATED RESOLUTIONS PASSED BY THE BOARD OF DIRECTORS <o:p></o:p></span></b></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Enclosed
with a letter dated June 25, 2003, from Northwest Community Management Company,
the previous management company prior to SCM was a Resolution of the Board of
Directors titled COLLECTION OF UNPAID CHARGES. This resolution was not passed
in accordance with the citations therein.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The
first part of this Resolution states the following:<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“WHEREAS, Article III, Section 3(f) and (g)
of the Bylaws allows the Association to adopt rules and enforce compliance with
the Declaration, Bylaws and Administrative Rules and Regulations;”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The
OKHOA Bylaws Article III, Section 3(f) reads exactly as follows:<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“Obtaining insurance or bonds pursuant to the
provisions of these Bylaws, the Declarant or law.”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The
second part of this Resolution restates the citation of (g) as follows:<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“WHEREAS, Article III, Section 3(g) of the
Bylaws authorizes the Board to enforce provisions of the Declaration, Bylaws
and Rules and Regulations, including action to collect unpaid assessments;”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The
OKHOA Bylaws Article III, Section (g) reads exactly as follows:<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“Adoption in accordance with these Bylaws of
reasonable administrative rules and regulations for use of the common areas.”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Neither
of these cited references to Article III empowers the Board of Directors to
adopt “rules and enforce compliance with the Declaration, Bylaws and Administrative
Rules and Regulations” of the intent and premise of this resolution, the
COLLECTION OF UNPAID CHARGES.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Furthermore,
the OKHOA has been on an annual not monthly assessment basis, yet this
resolution states:<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“WHEREAS, assessments are currently due and
payable monthly in advance on the first day of every calendar month;”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Again,
since the inception of the OKHOA the assessments levied on each Lot has been on
a continual annual basis, never a monthly basis and never had been on a monthly
basis despite this provision of this falsely premised resolution.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Also
within this document is the following statement in direct conflict with
CC&R Subsection 2.2.3:<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“All assessments shall accrue interest at the
rate of twelve percent (12%) from the date such assessment is first due.”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">CC&R
Subsection 2.2.3 states, in part, the following:<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“Any Lot owner failing to pay his or her proportionate
share of costs assessed by the Association within thirty (30) days after it
becomes due shall be liable for interest at the rate of the prime rate at First
Interstate Bank plus four (4) percentage points.”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The
Board of Directors cannot alter the terms of the Declaration (CC&Rs)
without an amendment passed by a majority (75%) vote of the homeowners
(CC&R Subsection 12.6.2 and 12.6.2.2).<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Then
there is the assignment of past due accounts to an attorney for collection:<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“WHEREAS, the Board deems it in the
Association’s best interest to adopt a uniform and systematic procedure for the
collection of unpaid assessments in a timely manner, and further believes it to
be in the Association’s best interest to refer these accounts promptly to an
attorney for collection so as to minimize the Association’s loss of assessment
revenue.”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Whether
or not the collection of past due assessments are deferred to an attorney or
other third party does not absolve the attorney from collecting that past due
account according to the Fair Debt Collection Practices Act (FDCPA).<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">A
homeowner that I have been in contact with has informed me that they have paid
over $7,000 in assessments, late fees, past due interest, and other amounts to
include but are not limited to charges in excess of $100 just for the law firm
to receive a voice mail message or answer their phone call demanding an
accounting of the alleged past due amounts, which under the FDCOA and ORPCA,
the attorney is required to provide. <o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">This
COLLECTION FO UNPAID CHARGES resolution is invalidated on its face given the
false premise, incorrect citations to substantiate it, and the fundamental
change in terms found within that legally require an amendment to the CC&Rs
in order to become effective.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Another
questionable resolution passed by the Board of Directors came on June 10, 2003,
and again on October 19, 2004, having passed not once but twice with the same
language the same Financial Penalties Resolution equally based upon a false
premise and incorrectly cited sections of the Declaration (CC&Rs). The Financial
Penalties Resolution preamble states the following:<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“WHEREAS the Oak Knoll Association of
Homeowners Board of Directors is empowered by statutory law [ORS 94.630
(1)(n)], and the Association documents including the <u>Declaration of Covenants,
Conditions and Restrictions of Oak Knoll Association of Homeowners</u> (“CC&R’s”)
[Article III, Section 3], to assess financial and other penalties against individual
members in order to remedy non-monetary violations by those members of the CC&R’s,
Bylaws of the Association, and Rules and Regulations,”<o:p></o:p></span></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">First
and foremost there is not “Article III, Section 3” to the CC&Rs of the
OKHOA; and ORS 94.630(1)(n) only authorizes the Association to do the
following:<o:p></o:p></span></div>
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</div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“Impose charges for late payment of
assessments and attorney fees related to the collection of assessments and,
after giving written notice and an opportunity to be heard, levy reasonable
fines for violations of the declaration, bylaws, rules and regulations of the
association, provided that the charge imposed or the fine levied by the
association is based:<o:p></o:p></span></div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;"><span style="mso-spacerun: yes;">
</span>(A) On a schedule contained in the declaration or bylaws, or an
amendment to either that is delivered to each lot, mailed to the mailing
address of each lot or mailed to the mailing addresses designated in writing by
the owners; or<o:p></o:p></span></div>
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</div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Finally,
there is no “schedule contained in the declaration or bylaws” or any amendment
on record that has ever been delivered to each (let alone any) lot clearly
outlining such a “schedule” of fines that are to be levied by the Association
to specifically “remedy non-monetary violations” of the CC&Rs.<o:p></o:p></span></div>
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</div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Another
resolution recently passed without a clear legal premise or authorization to do
so comes by way of a VIOLATION LETTER(S) RESOLUTION #2014-3.18:<o:p></o:p></span></div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“WHEREAS the Board of Directors has the right
and responsibility under statutory law [ORS 94.630)] [sic] and further
supported by Association governing documents including <u>the Bylaws</u>
[Article III, Section 3] to adopt changes to benefit the association in their fiduciary
responsibilities.”<o:p></o:p></span></div>
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</div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Note
no subsection for either the ORS or Bylaws Article III was specifically cited
to affirm and substantiate the “right and responsibility” of the Board of
Directors to “adopt changes to benefit the association in their fiduciary
responsibilities” in establishing this resolution.<o:p></o:p></span></div>
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</div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">While
ORS 94.630(1)(n) does allow for “…levy reasonable fines for violations of the
declaration, bylaws…of the association,” it is only justifiable so long as “…the
charge imposed or the fine levied by the association is based: (A) On a
schedule contained in the declaration or bylaws…” <o:p></o:p></span></div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The
last provision of this resolution states the following:<o:p></o:p></span></div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“5. (2) Lack of compliance with the above
regulation(s) will result in the assessment of fines per the Financial
Penalties Resolution.”<o:p></o:p></span></div>
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</div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">No
schedule of fees/fines specifically relating to violations of the CC&RS
and/or Bylaws are found in either document; and with no such schedule or amendment
containing said schedule, <u>none</u> of the above three referenced resolutions
passed by the OKHOA is valid.<o:p></o:p></span></div>
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<b style="mso-bidi-font-weight: normal;"><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">OKHOA VIOLATION OF
ORS 94.670 ASSOCATION DUTY TO KEEP DOCUMENTS AND RECORDS…<o:p></o:p></span></b></div>
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</div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">As
identified herein, there have been certain documents that I have identified and
had to provide to SCM and VF in order to establish that the OKHOA Board of
Directors have not been following either the CC&Rs or the ORPCA,
specifically where the Reserve Account and required Maintenance Plan is
required.<o:p></o:p></span></div>
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</div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Additionally,
in a recent request under this section of ORS 94.670 to examine the
Associations documents required to be kept under this statute, in written
response it was indicated that they may not have all of the documents requested
going back 15 years, to include “sufficiently detailed” financial records. This
is their admission of violating this statute in their statutory obligation to
keep documents and records of the association.<o:p></o:p></span></div>
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</div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Also
in response to my request, despite the Board of Directors having <u>never</u>
exercised ORS 94.670(12), SCM responded in writing dated July 1, 2014, stating
that they were going to charge “$110 per hour for prep and oversight of the
review.”<o:p></o:p></span></div>
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</div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">SCM
incorrectly cited ORS 65.774 and 65.771 in order to substantiate this monetary
fine to examine the Association documents. Additionally, SCM cited Bylaw Article
VI, Section 5, which discusses a financial “audit” at the expense of the
homeowner. I am not requesting a financial audit by a CPA, but rather
exercising my right as a homeowner under ORS 94.670 to “examine” (not audit)
the documents and records required of the association to be kept.<o:p></o:p></span></div>
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</div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Despite
the lack of any resolution adopting “reasonable rules governing the frequency,
time, location, notice and manner of examination…” of the Association
documents, I have been informed that the Board of Directors and SCM intend to “back
charge” me for the examination of the Association documents contrary to statutory
law governing same with the lack of any resolution having ever been based by
the Board of Directors.<o:p></o:p></span></div>
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<b style="mso-bidi-font-weight: normal;"><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">IMPROPER CONDUCT OF
THE BOARD OF DIRECTORS AT ANNUAL AND BOARD MEETINGS</span></b><span style="font-family: "arial" , "sans-serif"; font-size: 12pt;"><o:p></o:p></span></div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The
Bylaws specifically provide under Article II Meetings Section 12 <u>Conduct of
Meetings:</u><o:p></o:p></span></div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“Except as otherwise provided herein,
meetings shall be conducted in accordance with Roberts Rules of Order.”<o:p></o:p></span></div>
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</div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">To
date for every meeting that I have ever attended, and those meetings
vicariously conveyed to me or learned thereof have never been conducted in
accordance with Roberts Rules of Order.<o:p></o:p></span></div>
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</div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Meetings
are often chaotic, the Board of Directors rude and disrespectful to homeowners,
the attorney, when present, gives misinformation and provided incorrect
interpretation of the applicable laws as they pertain to the ORPCA and the
CC&Rs and Bylaws; and homeowners voiced concerns are quickly and easily
pushed aside in favor of the Board of Directors agenda premised on the
statement that “…we are just volunteers.” Volunteering does not absolve the fiduciary
responsibility of being a member of the Board of Directors. <o:p></o:p></span></div>
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</div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The
enclosed CD contains an audio recording from the September 2011 Annual Meeting
wherein several of the proposed amendments to the CC&RS (previous discussed
herein this complaint) was address, and Mr. Chris Tingey from VF was present.<o:p></o:p></span></div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Below
are a few selected quotes and responses from that meeting:<o:p></o:p></span></div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Chris Tingey, clearly articulated that
Section 7.1 specifically states that the HOA is responsible for “street trees
on each Lot.” He then added that the HOA does not want to be responsible for
“each street tree on each lot.” <o:p></o:p></span></div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The homeowner who previously interjected
asked why Foothills was then the chosen street by the HOA to assume
responsibility for the street trees and sidewalk maintenance, repair, and
replacement. The speaker for the board replied as follows:<o:p></o:p></span></div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;"><span style="mso-spacerun: yes;"> </span>“This
street was chosen by a person when the HOA was created.”<o:p></o:p></span></div>
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</div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">When this homeowner continued to question
this decision, the Mr. Tingey read Section 7.1 and admitted, “Nowhere does it
say street trees on Foothills.” <o:p></o:p></span></div>
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</div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Another homeowner spoke up, in addition to
the one who interjected, and stated that they were told by the City of Newberg
– in writing – that they were responsible for the street trees on their lot.
Mr. Tingey then stated the following:<o:p></o:p></span></div>
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</div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“The city may do that. The reality is the
city can do that all the time, but you have a private contract that supersedes
the city.”<o:p></o:p></span></div>
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</div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Here
is a perfect example of legal misinformation on the part of Mr. Tingey via VF.
A private contract cannot and does not legally supersede local Ordinances or
Codes, no more than such a contract superseding state or federal law. A private
contract is just that, private, and it is only bound upon the private parties involved,
meanwhile being subject to overriding (superseding) local, state and/or federal
law. <o:p></o:p></span></div>
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</div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Mr.
Tingey continues his incorrect legal interpretation and bad legal advice when
making the following statements:<o:p></o:p></span></div>
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<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“The reality is, by contract, by covenant,
along…throughout the association, the association was responsible for
maintaining the street trees with the policy and practice, since Oak Knoll was
developed, was to do it solely along Foothills Drive, because that was the way
the property was set up, way back thirteen fifteen years ago. That’s where they
were having the entry into the community, that’s why it was set up that way. ”<o:p></o:p></span></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">A
homeowner than stated, correctly, it made no sense for other homeowners who do
not even use that street to have to pay towards the maintenance, repair and
placement of street trees and sidewalks along Foothills Dr. when many
homeowners do not even use that street to gain access to this community (in
response to Mr. Tingey’s assertion that since it was the entrance to the
community, that was the justification of the BOD to misinterpret the CC&Rs
and assume responsibility for those items not declared as common improvements
of the HOA).<o:p></o:p></span></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">There
was than a debate about the HOA’s responsibility to enforce the CC&Rs under
Section 8.1 to enforce the landscaping provisions vs. the fact that Foothills
being the ‘entry way’ into the community; this the BOD justified their position
because “80% of the residents” use Foothills Drive to access the community as
the “main entrance.”<o:p></o:p></span></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Attorney
Chris Tingey then interjected the following:<o:p></o:p></span></div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“The entrance is on Foothills, so the board
has chosen to do it that way. That doesn’t make it right or wrong, it doesn’t
make it the only way it’s going to happen, but it’s the way it’s set up now.
And so the board…carrying on responsibility, and having obligations for
maintenance under the documents, and the interpretation has been in place for
15 years, whether or not that interpretation is right or wrong, doesn’t matter,
that’s what they’ve been doing for fifteen years; they developed that pattern,
now, such as the board recognizes it, they need to address how they’re going to
handle it. And that’s the purpose of the amendment.”<o:p></o:p></span></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">More
misinformation and misdirection in defense of the Board of Directors and SCM on
the part of VF for their misinterpretation and application of the CC&Rs and
Bylaws upon all homeowners of the Association.<o:p></o:p></span></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">As
the meeting continued, a homeowner questioned the attorney, Mr. Tingey, and the
BOD what the homeowners present are supposed to do about all the other
homeowners who did not show up or vote via email; and if the BOD are
responsible and if so in what manner are they responsible for those homeowners
who did not participate in this meeting or respond to the August letter
regarding the proposed changes to the CC&Rs.<o:p></o:p></span></div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">Mr.
Tingey replied as follows:<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“They do have obligation – a fiduciary
obligation by being on the board, to protect and act in the best interest of
the association. They no have legal advice – that they’re interpretation – may
not be the right interpretation. So how do they deal with that?”<o:p></o:p></span></div>
<br />
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“One way to deal with it was to correct it,
by…an amendment; but if they reached the conclusion there is no way they will
get the votes; then they have to go forward, either interpreting the way they
have been and acting on it, or changing their policy. And if they change their
policy and start maintaining every street tree, in the community, you’re
assessments going to go through the roof.”<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“And I know they don’t want to do that cause
they live here to, and they don’t want to pay those assessments. But they are
kind of in a rock and a hard place, and um, and I am sure this is not going to
be the last discussion with the board about, what they’re going to do; because
there are people on each side of this issue. And um, at the end, I know there
is a policy in place fifteen years…and I would feel comfortable going into the
Yamhill, Yamhill County Circuit Court and arguing this.”<o:p></o:p></span></div>
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</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;"><span style="mso-spacerun: yes;"> </span>“But
that is not to say the judge would look at the plain language of the documents
that says completely otherwise; and saying ‘You’re right judge.’”<o:p></o:p></span></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">There
is no need to correct the misinterpretation of the CC&Rs by the Board of
Directors, admitted to by Mr. Tingey, with an amendment to restate what the CC&Rs
already state; again bad legal interpretation and advice on the part of the
Association’s attorney.<o:p></o:p></span></div>
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</div>
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<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">I
then raised the point that if the BOD did not get the 75% approval of the
homeowners, the BOD has the choice not to enforce Section 7.1 of the CC&Rs
where all the street trees within the association being common improvements;
and I cited a recent case ruled in December 2010 by the Oregon Appellate Court
of Appeals opinion upholding a trial court’s ruling in <i style="mso-bidi-font-style: normal;">Levasseur vs. </i>Armon and BOD of High Lostine Owners’ Association,
that the CC&RS are discretionary and the BOD has “no legal duty to enforce
the CC&Rs.” After a momentary silence, the main speaker for the BOD asked
Mr. Tingey what his thoughts were in response to this point, which he replied
as follows:<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“CC&Rs are the law of the land, they are
essentially a contract a homeowner makes with their brethren. So, um, you got,
you got two issues. Got an association that is set up to allow the collective
group of homeowners to take action, with regards to the management issue you’ve
got; whether it’s the documents, um, application of, uh, CC&RS, hiring
landscapers, whatever it is…that that, association handles the collective.
Okay?”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“But – with that – with an association, each
individual who makes covenants, and receives covenants back, and um, because of
that…each individual owner has a right to enforce the covenants against anyone
else. But in reality, if my neighbors house were painted pink and the CC&Rs
said, no pink houses, and the association didn’t enforce that, I have a right
to sue her, and I have a right to sue the association for failing to enforce
those CC&Rs; because I have the contractual right, to the design being to
protect my property values. Okay?”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“Um, um, so…there are cases in Oregon, both
on the Supreme Court level and the court, court of appeals level, that talks
about CC&Rs; their purpose, their efficacy, and the Oregon Planned
Community Act where the legislators spoken as well. And quite frankly I
disagree honestly with the characterization. I don’t believe if the association
fails to enforce, that, um, there’s plenty of substantial case law and
statutory law that, would put the association at risk.”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“Furthermore, uh, I think it would put the
board at risk, because, you have an insurance policy…are going to look at that
and say the board willful, um, willful choice to ignore the CC&Rs to not
enforce them is a willful act it’s not a negligence and therefore we’re not
going to cover it.”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">“So, that is my interpretation; that’s my
opinion, um, and, and…again I don’t agree with the interpretation there, but
I’m not saying you’re wrong; it’s something lawyers fight over all the time.
So, that’s my position.”<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">This
stated position is patently incorrect, as Mr. Tingey’s assertion that
homeowners create and enforce covenants on one another is legally inaccurate. The
declarant of the Oak Knoll Homeowners Association is the one who wrote the
CC&Rs and filed them with the Yamhill County Clerk, not any one individual
homeowner. Moreover, it is written within the CC&Rs and Bylaws of the HOA
that it is first the BOD’s responsibility to enforce the CC&RS, not the
individual homeowner.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">The
members of the BOD went back and forth over the expenditure of this assessment
in proposing the CC&Rs, and Mr. Tingey interjected about how much risk they
are willing to take, but in the end the BOD voted down the motion to assess the
homeowners of the HOA the $5,000, and subsequent finalized legal fees, when it
felt, as a majority, they were not going to get the 75% homeowner approval.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
<span style="font-family: "arial" , "sans-serif"; font-size: 12pt;">In
response, Mr. Tingey then advised the BOD to continue with the status quo
regardless of the fact that they have been incorrectly interpreting the
CC&Rs and spending HOA funds on what they believed to be common
improvements under the CC&Rs when in fact they were not common
improvements; again bad legal advice from the OKHOA attorney provided by VF.<o:p></o:p></span></div>
<br />
<div class="MsoNoSpacing" style="margin: 0in 0in 0pt;">
</div>
OKHA Watch Doghttp://www.blogger.com/profile/07919645590367462925noreply@blogger.com2tag:blogger.com,1999:blog-1358041955356248184.post-19696734421129227532014-07-16T17:53:00.001-07:002014-07-16T17:53:16.040-07:00Thank you note to my fellow homeowners...<div><span style="-webkit-text-size-adjust: auto; background-color: rgba(255, 255, 255, 0);">I would like to take a moment and thank all the homeowners who have reached out either through Facebook or my blog to tell me their stories in dealing with the HOA, management company and Vial and Fotheringham (HOA law firm), most of all your support in what I am doing to help us all in making sure the HOA follows the CC&Rs, Bylaws and Statutory law. It is all greatly appreciated.</span></div><div><span style="-webkit-text-size-adjust: auto; background-color: rgba(255, 255, 255, 0);"><br></span></div><div><span style="-webkit-text-size-adjust: auto; background-color: rgba(255, 255, 255, 0);">On a side note, I recently had an exchange with a homeowner who clearly is not as well informed as I am regarding the history and improper conduct of our HOA, management company and the law firm. This homeowner was unjustly critical and unappreciative of my efforts.</span></div><div><span style="-webkit-text-size-adjust: auto; background-color: rgba(255, 255, 255, 0);"><br></span></div><div><span style="-webkit-text-size-adjust: auto; background-color: rgba(255, 255, 255, 0);">Think about the experiences we've all had either personally or vicariously through your neighbors experiences. Bogus violation notices, demand letters and excessive collection fees on alleged past due assessments, etc. The reserve account that had funds stolen and no one was told until years later at an annual meeting, and then the board took it upon itself to stop and restart the reserve account at their choosing without 75% of the homeowners approval, but more so without first doing a reserve study. Now they are doing the reserve study required by law not by their choosing, but because I provided the better legal argument that they needed to and the law firm conceded to that fact.</span></div><div><span style="-webkit-text-size-adjust: auto; background-color: rgba(255, 255, 255, 0);"><br></span></div><div><span style="-webkit-text-size-adjust: auto; background-color: rgba(255, 255, 255, 0);">I've done a lot to protect our community from our over zealous HOA, all on my own time and my own dime. I didn't ask to do this, it's just in my nature to defend others being taken advantage of by the "system." Be it veterans or our own community, I'm always willing to make a wrong right and I more often than not win.</span></div><div><span style="-webkit-text-size-adjust: auto; background-color: rgba(255, 255, 255, 0);"><br></span></div><div><span style="-webkit-text-size-adjust: auto; background-color: rgba(255, 255, 255, 0);">So to the unappreciative homeowner and any others like minded, if you do not know the full history and facts of what has gone on with our HOA since 1999, please keep your unsubstantiated criticism to yourself. It is of no value to me or the other homeowners in my efforts to take a stand for us all, to include you!</span></div><div><span style="-webkit-text-size-adjust: auto; background-color: rgba(255, 255, 255, 0);"><br></span></div><div><span style="-webkit-text-size-adjust: auto; background-color: rgba(255, 255, 255, 0);">Thank you.</span></div>OKHA Watch Doghttp://www.blogger.com/profile/07919645590367462925noreply@blogger.com0tag:blogger.com,1999:blog-1358041955356248184.post-73086544644597422232014-07-02T19:30:00.001-07:002014-07-03T11:44:43.139-07:00CC&R Violation Notice - Potential SCAM!!!Dear Fellow Homeowners,<br>
<br>
Here is a copy of the initial violation notice sent by Superior Community Management as they not only incorrectly try to enforce the CC&Rs, they also do so subjectively and selectively without justification.<br>
<br>
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjZ6S-DgrNF1vbkx7tltJCnfwyhJjybkr6terK4oLn-Y10CmM6KMsweHa7GrBJRlH22KBSME0JZN0CP06rCHEfbfF0WcRPBBWcssi4qBvw-_SEtKsjkJApt-zglUwauGjzYxDCiXMqKZWk9/s1600/Scan0002.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjZ6S-DgrNF1vbkx7tltJCnfwyhJjybkr6terK4oLn-Y10CmM6KMsweHa7GrBJRlH22KBSME0JZN0CP06rCHEfbfF0WcRPBBWcssi4qBvw-_SEtKsjkJApt-zglUwauGjzYxDCiXMqKZWk9/s1600/Scan0002.jpg" height="320" width="232"></a></div>
<br>
First and foremost is one of the hottest and most contentious issues since this Association was even established...the garbage and/or recycle bins.<br>
<br>
Note this is the first line in this notification, and it reads as follows:<br>
<br>
<ul>
<li>Your garbage can and/or recycle bin is visible from the street after pick up-day. Both must be out of sight by the evening of pick-up day, <strong>and not placed curbside until the night before pick-up day.</strong></li>
</ul>
And this in the second line of this notification, which reads the same at the end of the statement as follows:<br>
<br>
<ul>
<li>"...<strong>and not placed at the curb until the night before pick-up day</strong>."</li>
</ul>
<br>
Emphasis mine as that is INCORRECT!!! CC&R 3.11 specifically states in regards to the garbage and/or recycle bins, and I quote:<br>
<br>
"Any such waste may be temporarily stored in a location visible from any Street within Oak Knoll for <em><span style="color: red;">not more than twenty-four (24) hours</span></em> provided it is stored in a suitable and sanitary container until such waste is picked up or removed."<br>
<br>
Every homeowner has the RIGHT to place their garbage and/or recycle bins out <strong><u>24 hours</u></strong> prior to pick up and <strong><u>NOT</u></strong> the night before (this exact language about only putting it out the night before is not found in the CC&Rs under section 3.11).<br>
<br>
The third line states the following:<br>
<br>
<ul>
<li>"A vehicle was parked over the sidewalk, or in front of your driveway. Per city parking laws, vehicles cannot block the sidewalks."</li>
</ul>
Since when does a Homeowners Association via the management company have a legal right to enforce "city parking <strong><u>laws</u></strong>?" <strong><em>THEY DO NOT!!!</em></strong> This line has NO place being on this notification notice.<br>
<br>
The fourth line states the following:<br>
<br>
<ul>
<li>"A non-passenger vehicle was parked in your driveway (e.g., a boat, camper, trailer, commercial vehicle, motor home, etc.) and must be removed. Only passenger vehicles may be parked in the driveways. All other vehicles may be parked in your driveway for a total of 14 days in a calendar year."</li>
</ul>
This is vague and if the management company <em><u>FAILS</u></em> to identify each and every single day that that "non-passenger" vehicle was parked there, they have NO business sending anyone this notice only marking the SINGLE DATE OF SITE REVIEW!!!!<br>
<br>
After all, how is Angela or whomever on the board driving down your street to ever know exactly when that "non-passenger" vehicle was initially or last parked there?<br>
<br>
Even the police have rules that they have to follow when being notified of say an abandoned vehicle, or a vehicle that is parked more than 3 days in one spot in a neighborhood. Police just don't take the word of the caller, they have to follow their agency's policy on establishing a timeline before posting any notification on the vehicle that it must be moved or it will be towed.<br>
<br>
Same premise applies to the Homeowners Association; if they cannot firmly establish a base timeline of EVERY SINGLE DATE AND DURATION OF TIME that that "non-passenger" vehicle is in your driveway, again, they have NO basis to send this notice.<br>
<br>
<strong><em><span style="color: red;">And yet I suspect given the crappy vague language of this notification, it is their way of doing a quick "drive by" and making their weak (unsubstantiated) observations to send these so-called courtesy notifications. Why?</span></em></strong><br>
<strong><em><span style="color: red;"></span></em></strong><br>
<strong><em><span style="color: red;">Because the second time they happen to drive by and see the same alleged violation...they will CHARGE YOUR $35 for that letter based on the recent resolution that was passed, moving the cost burden of such mailings away from the $12,000+ a year we pay this mockery of a management company and pass it onto the homeowner!!! - AND THAT IS THE SCAM!!!!!</span></em></strong><br>
<em></em><br>
I will skip the other lines to this last line:<br>
<br>
<ul>
<li>"The grass in your back and/or side yard is in need of maintenance."</li>
</ul>
Nowhere in the CC&Rs does it state that the Association has any oversight on how someone's back or side yard is maintained so long as it is not visible from public (i.e. street) view.<br>
<br>
How about front yards or the planter strip? Why is this not on the notification? <br>
<br>
Our HOA President Tony Roos' front yard, and especially his planter strip as of late, is BEYOND need of maintenance. The grass in the planter strip has been DEAD for weeks!!!! What is the management company doing about that?<br>
<br>
We shall see, since I recently filed a complaint about it and his "non-passenger" vehicle being stored on his lot from "public view" of the homeowners who live in the alley behind his lot.<br>
<br>
Feel free to comment.<br>
<br>
OKHA WatchDogOKHA Watch Doghttp://www.blogger.com/profile/07919645590367462925noreply@blogger.com4tag:blogger.com,1999:blog-1358041955356248184.post-22375239582113656562014-07-02T18:48:00.002-07:002014-07-02T18:48:35.472-07:00Management Co. of HOA incorrectly citing ORS to justify monetary fees...RE: Request to examine the HOA's financial records, receipts, and other association documents under ORS 94.670(9)(a)<br />
<br />
Dear Fellow Homeowners:<br />
<br />
Approximately 8 days ago I made a formal written request to examine the financial records, receipts and all other records of the association, here is the response I got:<br />
<br />
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<br />
Here is my response via email this afternoon:<br />
<br />
<br />
<div class="MsoNormal" style="margin: 0in 0in 0pt;">
<span style="font-family: Calibri;">Angela,<o:p></o:p></span></div>
<br />
<div class="MsoNormal" style="margin: 0in 0in 0pt;">
<o:p><span style="font-family: Calibri;"> </span></o:p></div>
<div class="MsoNormal" style="margin: 0in 0in 0pt;">
<span style="font-family: Calibri;">Thank you for your letter providing the days and times being
made available for my visit to “<b><u>review</u></b>,” however, you are
(or some attorney from Vial Fotheringham is advising you) <b><u>incorrectly</u></b>
citing ORS 65.774 and 65.771 as a justification for charging me $110 per hour
for “prep and oversight of the review.”<o:p></o:p></span></div>
<br />
<div class="MsoNormal" style="margin: 0in 0in 0pt;">
<o:p><span style="font-family: Calibri;"> </span></o:p></div>
<div class="MsoNormal" style="margin: 0in 0in 0pt;">
<span style="font-family: Calibri;">First off, the Homeowners Association and the Association
board of directors are only subject to the following subsections of ORS Chapter
65:<o:p></o:p></span></div>
<br />
<div class="MsoNormal" style="margin: 0in 0in 0pt;">
<o:p><span style="font-family: Calibri;"> </span></o:p></div>
<div class="MsoNormal" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: Calibri;">Per ORS 94.640: “In the performance
of their duties, officers and members of the board of directors are governed by
this section and the applicable provisions of ORS 65.357, 65.361, 65.367,
65.369 and 65.377…”<o:p></o:p></span></div>
<br />
<div class="MsoNormal" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: Calibri;">(i.e. standards, conflict of
interest, liability, etc.)<o:p></o:p></span></div>
<o:p><span style="font-family: Calibri;"> </span></o:p><br />
<br />
<div class="MsoNormal" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: Calibri;">Per ORS 94.626(2): “A separate
association is not created when an association is reinstated after administrative
dissolution under ORS 65.654 or again incorporated following dissolution. The
association automatically continues without any further action by
incorporators, directors or officers that may otherwise be required under ORS
chapter 65.” (i.e. dissolution)<o:p></o:p></span></div>
<o:p><span style="font-family: Calibri;"> </span></o:p><br />
<br />
<div class="MsoNormal" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: Calibri;">Per ORS 94..670(1): “A homeowners
association shall retain within this state the documents, information and
records delivered to the association under ORS 94.616 and all other records of
the association for not less than the period specified for the record in ORS
65.771 or any other applicable law…” (i.e. records retention)<o:p></o:p></span></div>
<o:p><span style="font-family: Calibri;"> </span></o:p><br />
<br />
<div class="MsoNormal" style="margin: 0in 0in 0pt;">
<span style="font-family: Calibri;">Second, ORS 65.774 and 65.771 do not apply to a Homeowners
Association as homeowners are not a “member” of the non-profit corporation. As
defined under 65.001 Definitions. As used in this chapter:</span><o:p><span style="font-family: Calibri;"> </span></o:p></div>
<br />
<div class="MsoNormal" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: Calibri;">(26)(a) “Member” means a person
that is entitled, under a domestic or foreign corporation’s articles or bylaws,
without regard to what the person is called in the articles or bylaws, to vote
on more than one occasion to elect a director or directors.<o:p></o:p></span></div>
<br />
<div class="MsoNormal" style="margin: 0in 0in 0pt 0.5in;">
<o:p><span style="font-family: Calibri;"> </span></o:p></div>
<div class="MsoNormal" style="margin: 0in 0in 0pt;">
<span style="font-family: Calibri;">Under the Bylaws of Oak Knoll Homeowners’ Association,
Article 1 Plan of Ownership, Membership is defined, in part, as follows:<o:p></o:p></span></div>
<o:p><span style="font-family: Calibri;"> </span></o:p><br />
<div class="MsoNormal" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: Calibri;">(6) Membership: “Every person or
entity who is a record owner of a fee or undivided fee interest in any Lot
shall be a <i>proprietary member</i> of the Association…Associate membership
shall carry all the rights and privileges and shall be subject to all
obligations and responsibilities of <i>proprietary membership, <b><u>except the
right to vote</u></b></i>.”<o:p></o:p></span></div>
<o:p><span style="font-family: Calibri;"> </span></o:p><br />
<o:p></o:p><span style="font-family: Calibri;">[Emphasis mine]<o:p></o:p></span><br />
<br />
<div class="MsoNormal" style="margin: 0in 0in 0pt;">
<span style="font-family: Calibri;">Therefore, neither ORS 65.774 or 65.771 are applicable
to my request for “examination” of the associations records. As such, you have
no right to charge me for any examination of the association records.<o:p></o:p></span></div>
<o:p><span style="font-family: Calibri;"> </span></o:p><br />
<div class="MsoNormal" style="margin: 0in 0in 0pt;">
<span style="font-family: Calibri;">Again, under ORS 94.670 Association duty to keep documents
and records; deposit of assessments; payment of association expenses; review of
financial statement by certified public accountant; examination of records by
owner…<o:p></o:p></span></div>
<o:p><span style="font-family: Calibri;"> </span></o:p><br />
<div class="MsoNormal" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: Calibri;">(9)(a) Except as provided in
paragraph (b) of this subsection, the association <b><i><u>shall</u></i></b>
make the documents, information and records described in subsections (1) and
(4) of this section and all other records of the association <b><u>reasonably
available for examination and, upon written request, available for duplication
by an owner and any mortgagee of a lot that makes the request in good faith for
a proper purpose.<o:p></o:p></u></b></span></div>
<br />
<div class="MsoNormal" style="margin: 0in 0in 0pt;">
<span style="font-family: Calibri;">Third, your citing Article VI Records and Audit is
inaccurate, and I admit I incorrectly used it as well given the fact that (A) I
am not a CPA, therefore I cannot “audit or inspect” the books and records of
the association under the common law definition of an audit or inspection as
clearly meant given the context in which that phrase was used not once, but
twice in that Article. It is clear upon second reading that “audit or inspect”
juxtaposed to the reference “at the expense of” either the Association or the
member requesting it means a financial audit by a CPA. Therefore you have no
basis to charge me a fee for the “examination” of the association records.<o:p></o:p></span></div>
<span style="font-family: Calibri;">
</span><br />
<span style="font-family: Calibri;">In addition to ORS 94.670 there is Subsection (12) which states the following:<o:p></o:p></span><br />
<br />
<div class="MsoNormal" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: Calibri;">(12) The board of directors, by
resolution, <b><u>may</u></b> adopt reasonable rules governing the frequency,
time, location, notice and manner of examination and duplication of association
records and the imposition of a reasonable fee for furnishing copies of any
documents, information or records described in this section. The fee may
include reasonable personnel costs for furnishing the documents, information or
records.<o:p></o:p></span></div>
<br />
<div class="MsoNormal" style="margin: 0in 0in 0pt;">
<span style="font-family: Calibri;">To date the Board of Directors has not voted a resolution to
accomplish the above, as such, again, neither the Board of Directors OR by its
managing agent, Superior Community Management, has any right to assess monetary
fees for my legal right under ORS 94.670(9)(a) for the examination of the
Association documents requested to be examined.<o:p></o:p></span></div>
<br />
<div class="MsoNormal" style="margin: 0in 0in 0pt;">
<span style="font-family: Calibri;">Unless you can produce this unseen, unpublished and unfiled
(with the County Clerk) resolution to the CC&Rs, neither you (Super
Community Management) or the Homeowners Association (Board of Directors) have
any legal basis to assess <b><u>any</u></b> fees for my “examination” of the
association records.<o:p></o:p></span></div>
<br />
<div class="MsoNormal" style="margin: 0in 0in 0pt 0.5in;">
<span style="font-family: Calibri;">When I choose the date and time
given and establish that appointment, the Association via Superior Community
Management <b><i><u>shall</u></i></b> make the documents, information and
records described in subsections (1) and (4) of this section <b><i><u>and all
other records of the association</u></i></b> <b><span style="color: red;">reasonably
available for examination </span>and, <span style="color: red;">upon written
request, available for duplication by an owner and any mortgagee of a lot that
makes the request </span>in good faith for a proper purpose.<o:p></o:p></b></span></div>
<br />
<div class="MsoNormal" style="margin: 0in 0in 0pt;">
<span style="font-family: Calibri;">I will be in touch on which date and time is to be selected
once I review my work scheduled and make arrangements for said date and time.<o:p></o:p></span></div>
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<span style="font-family: Calibri;">Very Truly Yours</span></div>
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OKHA Watch Doghttp://www.blogger.com/profile/07919645590367462925noreply@blogger.com0tag:blogger.com,1999:blog-1358041955356248184.post-73862680737020004362014-04-20T16:31:00.001-07:002014-04-20T16:40:09.485-07:00April 2014 Mailings from SCM and Oak Knoll HOA Board Members - A Must Read Review!April 21, 2014<br />
<br />
Dear Fellow Oak Knoll Homeowners,<br />
<br />
By now you should have received the HOA Newsletter, Proxy Voting Sheet, 2013 Budget, an old copy of meeting minutes, but more importantly...a new resolution adopted by the Board of Directors (BOD) to cover costs of mailing notices of violation (of CC&Rs) and hearing notices to the accused homeowner.<br />
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If you thoroughly reviewed the documentation you might have noticed a discrepancy and perhaps asked yourself, what does Superior Community Management (SCM) do for our HOA to earn its near $13,000 a year as a HOA Management Company?<br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEibr85MkEw6b51EwrEj0ExOjfPx_HhkXPPDFZ-5t3EJqyB55Xl5Am02yI6_W1XXZfjkrHv05g539mWTjLqOzFen9PcELs6Gn846l1lY_oVwxZJGOFZLkSXTx8SgbaD2j4myP9hvk2v-mufX/s1600/2013+Budget+SCM+Payment.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEibr85MkEw6b51EwrEj0ExOjfPx_HhkXPPDFZ-5t3EJqyB55Xl5Am02yI6_W1XXZfjkrHv05g539mWTjLqOzFen9PcELs6Gn846l1lY_oVwxZJGOFZLkSXTx8SgbaD2j4myP9hvk2v-mufX/s1600/2013+Budget+SCM+Payment.jpg" height="320" width="232" /></a></div>
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On its own website, they advertise their services to prospective HOAs that as a part of their management (i.e. this is what they get paid to do, a part of that payment goes towards this function), they do the following:<br />
<br />
<strong><em>"Follow up on complaints of violations and/or maintenance issues as required in the governing documents."</em></strong><br />
<strong><em></em></strong><br />
<strong><em>"Issue violation notices and take other appropriate action necessary to resolve a violation in accordance with the association governing documents."</em></strong><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi-kaNphmpEDVxFZUib6_stnJHl1zIu6lHdziRuo3O3yEHjjNZDWHE_8kiNcjxfJxKEswTxyWAwjlYtfiG0Wy-xCcS-POxrYNJnke1KxPwX67elys_PcHjbILAgAyjGIWHlaEu5dTbaF5Eh/s1600/SCM+Pg1.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi-kaNphmpEDVxFZUib6_stnJHl1zIu6lHdziRuo3O3yEHjjNZDWHE_8kiNcjxfJxKEswTxyWAwjlYtfiG0Wy-xCcS-POxrYNJnke1KxPwX67elys_PcHjbILAgAyjGIWHlaEu5dTbaF5Eh/s1600/SCM+Pg1.jpg" height="320" width="248" /></a></div>
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Seems pretty clear to me, does it not you? SCM, as a part of their fee for managing the HOA, will follow up and issue violation notices and any other appropriate action(s) necessary to resolve said violation. Correct? <br />
<br />
Yes, correct! So why is the cost/fee being shifted from the contract between our HOA and SCM onto the homeowner!?! After all, according to SCM's website, under "Association Governance," they do the following:<br />
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<strong><em>"Facilitate communication between the homeowners and the Board of Directors."</em></strong><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjRvCmhVrpYt1YAgMpSF-7cLQnBgxIzgmY9ngNd83zpCkqwQ6KYAKgRaEtkfJUFY63YQDSMHwxN0knVzJY3WyMUAog5DXfBCWeCjfGnrx36v_cyvf1a4alJgHRZW4TFKbLnWwsZo9MkrdWl/s1600/SCM+Pg+2.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjRvCmhVrpYt1YAgMpSF-7cLQnBgxIzgmY9ngNd83zpCkqwQ6KYAKgRaEtkfJUFY63YQDSMHwxN0knVzJY3WyMUAog5DXfBCWeCjfGnrx36v_cyvf1a4alJgHRZW4TFKbLnWwsZo9MkrdWl/s1600/SCM+Pg+2.jpg" height="320" width="237" /></a></div>
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The entity responsible for bearing the cost of any mailings of notices of violation, hearings, etc. is the responsibility of the management company, SCM, hired to facilitate the "Management," "Assessments," "Accounting," and "Association Governance" of our HOA...<strong><u>NOT THE HOMEOWER</u></strong> accused of being in violation of some obscure CC&R <span style="color: red;"><strong><em>(a document that even the Board of Directors, SCM, or Vial Fothingham (HOA attorneys) <u>DO NOT</u> even follow to the letter...no, they selectively enforce the CC&Rs as it suites them, as history has shown and I have thoroughly documented herein this blog and other writings - oh, and have an attorney from Vial Fothingham admitting the BOD are not following the CC&Rs, thus simply not caring at all that our BOD are even following the law).</em></strong></span><br />
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Now this so-called fee for mailing, in the Newsletter it states clearly the cost could be in "...upwards of $30..."<br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi-MmwLWBE86NWgHeEpKIzJooxBDPCt8yCeg62LPV3j4rBXywOk5BRCn5HrRekCFZix1A9pen6pNdrhsji69FSRpsxhyphenhyphenFutQjaXFWz7exyB4iTUZaQMgA4wLKmTRvZfvobV4cfY2sHNLC9E/s1600/Fee+Discrepancy+in+Newsletter.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi-MmwLWBE86NWgHeEpKIzJooxBDPCt8yCeg62LPV3j4rBXywOk5BRCn5HrRekCFZix1A9pen6pNdrhsji69FSRpsxhyphenhyphenFutQjaXFWz7exyB4iTUZaQMgA4wLKmTRvZfvobV4cfY2sHNLC9E/s1600/Fee+Discrepancy+in+Newsletter.jpg" height="320" width="232" /></a></div>
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$30, really? It doesn't take that long to type a brief letter stating "Hey, you're currently in violation of CC&R X.X, please address it by X date or X will result." Less than 5 cents to make a copy, and no more than $6.50 to mail it certified. Even if the person typing the letter is paid minimum wage or even up to $14 an hour, it only takes about 15-30 minutes AT MOST to prepare such a letter. Total cost at the $14 an hour pay rate, $13.55, $13.60 if you add the cost of the envelope. <br />
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I write and send letters constantly for other people and mail them certified and I can attest as a matter of fact that it does not cost $30 or even the $35 noted in the actual resolution.<br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjiPKhiTz_sk3Z4mCuuTEunH5feP4bqR-lqmeoN-6d6V2nOTfl2dyMBUvF9ScJtTtM7LBgquCUb4RHt0CULGxJhhO2H2zEVraNphibPKuUFnwzJpauXULA-iGsIFN7XFAHNHwACzGxSnEst/s1600/Violation+Ltr+Resolution.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjiPKhiTz_sk3Z4mCuuTEunH5feP4bqR-lqmeoN-6d6V2nOTfl2dyMBUvF9ScJtTtM7LBgquCUb4RHt0CULGxJhhO2H2zEVraNphibPKuUFnwzJpauXULA-iGsIFN7XFAHNHwACzGxSnEst/s1600/Violation+Ltr+Resolution.jpg" height="320" width="232" /></a></div>
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So which is it BOD? In your newsletter you made it perfectly clear in "upwards of $30" and yet under your own resolution you put $35! Care to clarify?<br />
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Also, while under ORS 94.630(a) and (n)(B) - NEXT TIME CITE THE CORRECT STATUTE and SUBSECTION(S) FOR DIRECT REFERENCE - you may have the authority to create and adopt a "resolution," you <strong><u>DO NOT</u></strong> have that authority under the ByLaws, Article III, Section 3 Board of Directors (next image is text taken from the HOA website under documents - ByLaws):<br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjvxelNg7x6ydCMhY4lSNTRvj0K4a85bkeGbCGI4XUMT8A7tIqzV1ok2GdXYKeobnl0_LQuKJ4fqz1tBQ_3Da2-lNho_trNibvF0isaYa1bXyuJkdRFpyhJCeYJmG3IIg-xNA4NTaKXiZNt/s1600/Article+3+Bylaws.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjvxelNg7x6ydCMhY4lSNTRvj0K4a85bkeGbCGI4XUMT8A7tIqzV1ok2GdXYKeobnl0_LQuKJ4fqz1tBQ_3Da2-lNho_trNibvF0isaYa1bXyuJkdRFpyhJCeYJmG3IIg-xNA4NTaKXiZNt/s1600/Article+3+Bylaws.jpg" height="320" width="232" /></a></div>
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Nowhere in this section of the ByLaws does it specifically authorize the BOD to create, pass and adopt a resolution as specific as the one created here to shift the burden of the cost from SCM under its contract of "Management" - which includes following up on complaints and issuing violation notices to allegedly accused homeowners of a violation of the CC&Rs.<br />
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And since the BOD has created this new resolution, logic dictates that the fees paid to SCM be reduced to compensate for the difference in fees that will now be paid for/by the homeowner in preparing these violation notices since it is no longer a part of SCM's management contract with the Oak Knoll HOA.<br />
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If not, then one cannot help but question the financial and accounting methods being implemented by both the BOD and SCM in the management of our HOA in executing this function in which SCM clearly advertises as one of its responsibilities as a part of cost of doing business with the HOA in the fees they receive in performing their function!!!!<br />
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My files are just getting thicker and thicker and the complaint being prepared to the Oregon Department of Justice regarding this HOA, SCM and Vial and Fotheringham further substantiated.<br />
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Sincerely,<br />
<br />
OKHA Watch Dog<br />
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P.S. If you have not read this, I highly recommend that you do: <a href="https://www.facebook.com/notes/oak-knoll-hoa-watchdog/september-2011-bod-meeting-with-direct-quotes-a-must-read/101030436698002">https://www.facebook.com/notes/oak-knoll-hoa-watchdog/september-2011-bod-meeting-with-direct-quotes-a-must-read/101030436698002</a>OKHA Watch Doghttp://www.blogger.com/profile/07919645590367462925noreply@blogger.com0tag:blogger.com,1999:blog-1358041955356248184.post-90690651710477701302014-03-29T17:09:00.004-07:002014-03-29T17:16:12.772-07:00Did you know a [faulty] Official Reserve Study was done in 2013?Dear Fellow Homeowners,<br />
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Did you know that after months of telling Superior Community Management, the Board of Directors and alas the attorneys at Vial Fotheringham Law Group that the HOA is <strong><em>required</em></strong> to have not only a reserve account, but an annual Reserve Study...that after 15 years they FINALLY did one!?!<br />
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Yes, they did...and it is an <strong><u>inaccurate</u></strong> study for several reasons but I intend to address only a few. As a homeowner in the Oak Knoll Homeowners Association, you <em>really</em> should request a copy and read it (or you can email me and I will send it to you).<br />
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Moreover, to get a better understanding of the corruption of HOAs and their Board of Directors...that is if you want to be informed rather than complacent, apathetic and ignorant...you <em>really</em> need to review the background information on HOAs and why their were created and how they destroy rather than improve community living: <a href="http://www.thehoaprimer.org/">http://www.thehoaprimer.org/</a><br />
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Contained herein will be select pages from the 66+ page reserve study conducted by Reserve Funding out of Lake Oswego, OR.<br />
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In their report Reserve Funding agents claimed to have reviewed our CC&Rs as the foundation of their reserve study, but clearly they did not because they have identified items as 'common improvements' or otherwise <strong><u>required</u></strong> items to be "maintained, repaired or replaced" by the HOA (i.e. at the homeowner's expense via collected dues <u>NOT</u> to be used for these <strong><u>required</u></strong>).<br />
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As I have written the Board of Directors (BOD) and Superior (more like Inferior) Community Management (SCM) over and over, year after year, the CC&Rs <strong><u>DO NOT</u></strong> include sidewalks damaged by street trees on any lot as being the responsibility of the collective HOA.<br />
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<span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;">Section 7.1 makes it perfectly clear as to what the association is responsible for where the “common improvements” are concerned.<o:p></o:p></span><span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;"><o:p> </o:p></span><br />
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<span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;">“Oak Knoll has or will have certain improvements which are for the benefit of all Lots. These improvements include: Sign monuments to be installed on Lot 29, Oak Knoll; traffic circle at intersection of Foothills Drive and Center Street; planter strips along Foothills Drive; <b style="mso-bidi-font-weight: normal;"><u>and street trees on each Lot</u></b>…All of the common areas and improvements are collectively called “Common Improvements.”<o:p></o:p></span><br />
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Where in CC&R 7.1 does it state "concrete flatwork required on the pathway and any work required due to root invasion to the sidewalk area on the landscape (planter) strips on <em>Foothills Drive</em>" is a 'common improvement' of the HOA? <strong>IT DOES NOT!!!</strong> Therefore the following assessment in the Reserve Study conducted by Reserve Funding is completely inaccurate and on its face faulty on their part due to a lack of attention to detail and proper analysis of our HOA's CC&Rs:<br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj_Gfd0yz-jbu1sXiaznbvmtlgaVVyiigvmC5W6W8gLtW5zK1MOJqbK90riFbIwNDhOerbXsnzDzoDrvcUFp-o0bqYr8ZW3dTQK-cDbE6iC9hYn0e1NVoXMMmepGBqZF9b-Aze6TFDohuJj/s1600/Sidewalks.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj_Gfd0yz-jbu1sXiaznbvmtlgaVVyiigvmC5W6W8gLtW5zK1MOJqbK90riFbIwNDhOerbXsnzDzoDrvcUFp-o0bqYr8ZW3dTQK-cDbE6iC9hYn0e1NVoXMMmepGBqZF9b-Aze6TFDohuJj/s1600/Sidewalks.jpg" height="320" width="232" /></a></div>
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Notice the highlighted portion? Even Reserve Funding clearly understands that trees on "private property" is the "owners [sic] responsibility."<br />
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The City of Newberg Ordinances cited time and time again to the BOD, SCM and Vial Fotheringham substantiate that the sidewalks and planter strips throughout the entire Oak Knoll Homeowners Association as far as maintenance, repair, and upkeep (i.e. replacement of street trees) are the <strong>SOLE RESPONSIBILITY OF THE HOMEOWNER!!</strong><br />
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In CC&R 7.1, can anyone point out where it states that the "mailboxes" provided by the United States Postal Service are a part of the "common improvements," thus the responsibility of the HOA to maintain, repair and/or replace? Anyone? I didn't think so...and yet Reserve Funding documented it is a replacement requirement of the HOA because it is "in the common area." <br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEivlmj1WLNSCj6447-Omq9Wf5Kw7Ww3soYGecdPOTAKCGMU1E3-J0J7wBdCShiARRmzZQxlzARpfAdBGu0Skoye8FuJ-9Sfn-jozPTDoFZD8PVl6yVnK0OojwtW_93-fIZWt7c6NbY4OsP3/s1600/Mailboxes.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEivlmj1WLNSCj6447-Omq9Wf5Kw7Ww3soYGecdPOTAKCGMU1E3-J0J7wBdCShiARRmzZQxlzARpfAdBGu0Skoye8FuJ-9Sfn-jozPTDoFZD8PVl6yVnK0OojwtW_93-fIZWt7c6NbY4OsP3/s1600/Mailboxes.jpg" height="320" width="232" /></a></div>
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Again, would someone please show me where in CC&R 7.1 it states that the mailboxes are a "common improvement" of the Oak Knoll HOA. <br />
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23 mailboxes at a cost of $1,450 each with a future cost of $45,915.07 that is the <strong><em><u>sole responsibility of the United States Postal Service</u></em></strong> being passed onto each and every one of us...the homeowner within the Oak Knoll HOA. Is that an expense you're willing to take on despite the <strong><u>FACT</u></strong> <em>it is NOT</em> your financial responsibility?<br />
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And once again the street trees along Foothills Drive comes up yet again, a financial responsibility that is <strong><em><u>NOT</u></em></strong> the responsibility of the homeowners within the Oak Knoll HOA.<br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgsW5U2NjzKOFAHMN-QG92mdrFzdJ6eDkEqk7qeCMBlVPVrqgfMO6JBVuELBJW25iidC1W0NC-cQ9bs6_rvmC9547O4XNKbJleuDUTjrzo8F8HKtKFUYn5BKUUYxAOerQMNov_QKcRi_PAB/s1600/2013+Trees1.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgsW5U2NjzKOFAHMN-QG92mdrFzdJ6eDkEqk7qeCMBlVPVrqgfMO6JBVuELBJW25iidC1W0NC-cQ9bs6_rvmC9547O4XNKbJleuDUTjrzo8F8HKtKFUYn5BKUUYxAOerQMNov_QKcRi_PAB/s1600/2013+Trees1.jpg" height="320" width="232" /></a></div>
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Once again, can anyone show me in CC&R 7.1 where <em><u>just</u></em> the street trees along Foothills Drive is a "common improvement" of the HOA that "required" (according to the BOD and this Reserve Study) the maintenance or replacement (NOT TRIMMING - YET THE BOD HAS PAID FOR TRIMMING OVER THE YEARS AT OUR EXPENSE IN DIRECT VIOLATION OF THE CC&RS) of the street trees on Foothills Drive.<br />
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"It is estimated there are about 60 trees that the association <strong><em>must</em></strong> maintain on Foothill [sic] Drive."<br />
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Reserve Funding...please cite the correct CC&R that delineates as a matter of legal contractual fact that the HOA "must maintain" the trees on "Foothill [sic] Drive."<br />
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The next page talks about trimming of the estimated 60 trees along Foothills Drive, yet the same question remains...where in CC&R 7.1 does it state that <strong><em><u>JUST</u></em></strong> the street trees along Foothills Drive as a "common improvement" of the Oak Knoll HOA? <br />
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It doesn't and the BOD and the attorneys at Vial Fothingham KNOW THIS IS A FACT! I have a recording at a past Board Meeting where an attorney from this so-called "premiere HOA law firm" <strong><em>admitted </em></strong>that the BOD have been <strong><em>misinterpreting </em></strong>the CC&Rs for years...but did <strong><u>nothing</u></strong> during the vote in stopping them from continuing the ignorance of their status quo to benefit only those living on Foothills Drive (that which INCLUDES members of the BOD) and non-other within the HOA, despite the FACT that CC&R 7.1 clearly stipulates that <strong><em><u>ALL</u></em></strong> street trees within the HOA are the financial responsibility of the HOA.<br />
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It's either all or none at all...period!<br />
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Within the conclusion of this study I found an interesting statement that contradicts the premise of many aspects of the study Reserve Funding conducted. Hence, if they failed to "thoroughly" review the CC&Rs in order to provide an <em>accurate </em>Reserve Study...then how does it make them look when they tell us, the homeowners and the BOD of the HOA to do just the same when they utterly failed to do themselves (i.e. do as I say, not as I do):<br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgfUODl0_Ot08JcZplgbINavIlb4MOsDa2nqKmtAgSqGeyQCaX4jw8O_QwGZEq0cU7QHbIS9qbH0qViUjjM7UNvxcPMXJTLinznCtfXdQYx3B-4BaVYeCKXKc0tvEm2l5b67ihrTU-iMcgZ/s1600/RS+Failure.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgfUODl0_Ot08JcZplgbINavIlb4MOsDa2nqKmtAgSqGeyQCaX4jw8O_QwGZEq0cU7QHbIS9qbH0qViUjjM7UNvxcPMXJTLinznCtfXdQYx3B-4BaVYeCKXKc0tvEm2l5b67ihrTU-iMcgZ/s1600/RS+Failure.jpg" height="320" width="232" /></a></div>
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"You are encouraged to thoroughly review this document and its individual reports for <em>conformity</em> to the description of <em>responsibility</em> for the Association's <em>Common Areas and Commonly Maintained Property</em> as those terms are defined in your Declaration of Covenants, Conditions and Restrictions."<br />
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Would it not be reasonable to expect such a company providing a so-called "Reserve Study" required by statute for Planned Communities to have reviewed said community's CC&Rs in order to provide an accurate and detailed analysis of the "common areas and commonly maintained property?" Or is that asking too much? After all...we (all of us) paid for it via funds from the HOA.<br />
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Last but certainly not least is the fact that even this inept company recognizes the FACT that state law <strong><em><u>requires</u></em></strong> a reserve account and a reserve study in substantiating that account; something that I have been bringing to the attention of the BOD since 1997 when I first moved into this HOA; and it wasn't until this past year that a reserve study was done and a reserve account <em>magically appeared</em> a year before that <strong>without a reserve study</strong> to substantiate it!!!<br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiqhXreKznTME9qx_xPjDHxGXwM5Ropr4WrK50m9-JmbwNsPHGVeiAbGq_mef_IE8Z6_2cuGdnCSnqyrwxd5KQgs-evo_gCqNPuEbH__BmgXQ8rqlSWqz1XV2jH-vto_QbGFRsZPy_MwxO7/s1600/State+Law+Req+Reserves.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiqhXreKznTME9qx_xPjDHxGXwM5Ropr4WrK50m9-JmbwNsPHGVeiAbGq_mef_IE8Z6_2cuGdnCSnqyrwxd5KQgs-evo_gCqNPuEbH__BmgXQ8rqlSWqz1XV2jH-vto_QbGFRsZPy_MwxO7/s1600/State+Law+Req+Reserves.jpg" height="320" width="232" /></a></div>
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I wrote Reserve Funding after reviewing this report, and do you think I got a response? Of course not, who likes to have their failures questioned? No one, but it is one thing to make a mistake and ignore it but something else entirely to make a mistake and OWN IT! The latter speaks volumes as to the nature of the character, integrity, and honesty of the individual or company responsible for the faulty product provided.<br />
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I cannot help but wonder, given my experience with the numerous BOD members of our HOA over the years, and SCM, as well as the inept attorneys at Vial Fotheringham that Reserve Funding was cherry picked to suit the interests of the <a href="http://www.thehoaprimer.org/cidbirth.htm">CID</a> of this HOA.<br />
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OKHA WatchDog<br />
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<br />OKHA Watch Doghttp://www.blogger.com/profile/07919645590367462925noreply@blogger.com0tag:blogger.com,1999:blog-1358041955356248184.post-32185821314815754292013-10-03T19:11:00.000-07:002013-10-03T19:11:16.161-07:00September 2013 Newsletter LEGAL ERROR - Email to Management Company
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<span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;">Angela,<o:p></o:p></span></div>
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<span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;"><o:p> </o:p></span></div>
<span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;">Please pass on to the directors and the HOA attorneys.<o:p></o:p></span><br />
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<span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;">I do not know how many times I’ve had to address this, and I even have
one of the HOA attorneys admitting to this (on audio recording), but the
directors and the management company <b style="mso-bidi-font-weight: normal;">continues</b>
to misread, misinterpret, and misapply Section 7.1 of the CC&Rs.<o:p></o:p></span></div>
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<span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;"><o:p> </o:p></span></div>
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<span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;">In the September 2013 Newsletter it was declared that the “comment
elements” (wrong terminology, it’s “common improvements”) that the association
is responsible for includes:<o:p></o:p></span></div>
<span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;"><o:p> </o:p></span><br />
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<div class="MsoListParagraph" style="margin: 0in 0in 0pt 0.5in; mso-list: l0 level1 lfo1; text-indent: -0.25in;">
<!--[if !supportLists]--><span style="color: #1f497d; font-family: Symbol; font-size: 11pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; mso-themecolor: dark2;"><span style="mso-list: Ignore;">·<span style="font-size-adjust: none; font-stretch: normal; font: 7pt/normal "Times New Roman";">
</span></span></span><!--[endif]--><span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;">Foothills Landscaping (including grass and street trees)<o:p></o:p></span></div>
<span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;"><o:p> </o:p></span><br />
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<span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;">Section 7.1 makes it perfectly clear as to what the association is
responsible for where the “common improvements” are concerned.<o:p></o:p></span></div>
<span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;"><o:p> </o:p></span><br />
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<span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;">They are stated exactly as follows:<o:p></o:p></span></div>
<span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;"><o:p> </o:p></span><br />
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<span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;">“Oak Knoll has or will have certain improvements which are for the
benefit of all Lots. These improvements include: Sign monuments to be installed
on Lot 29, Oak Knoll; traffic circle at intersection of Foothills Drive and
Center Street; planter strips along Foothills Drive; <b style="mso-bidi-font-weight: normal;"><u>and street trees on each Lot</u></b>…All of the common areas and
improvements are collectively called “Common Improvements.”<o:p></o:p></span></div>
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<span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;"><o:p> </o:p></span></div>
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<span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;">Section 7.1 <b style="mso-bidi-font-weight: normal;"><i style="mso-bidi-font-style: normal;"><u>DOES NOT SAY</u></i></b> Street Trees “only” on Foothills Drive but
rather “…on each Lot.”<o:p></o:p></span></div>
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<span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;"><o:p> </o:p></span></div>
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<span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;">You either fund the reserve account to take care of <b style="mso-bidi-font-weight: normal;"><u>ALL</u></b> street trees in the association or <b style="mso-bidi-font-weight: normal;"><u>NONE AT ALL!</u></b> The CC&Rs only allow for the upkeep of ALL
street trees, not a selective few that benefits only those who live along
Foothills drive. <o:p></o:p></span></div>
<span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;"><o:p> </o:p></span><br />
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<span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;">The alleys are addressed in the CC&Rs separately, therefore they are
not a part of the “common improvements,” therefore funds from the reserve
account <b style="mso-bidi-font-weight: normal;">cannot</b> be used to attend to
maintaining the alleys. That is a separate fee assessed specifically upon those
who live in the alleys and those assessments <b style="mso-bidi-font-weight: normal;">cannot</b> be co-mingled with the funds contained within the reserve
account.<o:p></o:p></span></div>
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<span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;"><o:p> </o:p></span></div>
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<span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;">I am working on a complaint to be filed with the DOJ against this HOA,
and now this newsletter along with all the other documents I have on hand that will
be submitted with that complaint substantiating each proffered argument in how
the directors before and after hiring a management company to present day - and
the law firm as well - have continued to run the HOA in a corrupt,
discriminatory (e.g. against adults who have children – i.e. families), and
unprofessional manner (e.g. misinterpreting the CC&Rs and governing
statutory law of planned communities in its selective enforcement of the
CC&Rs).<o:p></o:p></span></div>
<span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;"><o:p> </o:p></span><br />
<br />
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<span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;">At the appropriate time I will be requesting to either receive a copy or
have a copy produced of the financial statements and budget of the HOA for
fiscal year 2013. If any mismanagement of funds for <b style="mso-bidi-font-weight: normal;">non</b>-common improvements were spent from the reserve account, that
too will be made a part of my complaint to the DOJ.<o:p></o:p></span></div>
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<span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;">Additionally, I want a copy of the results of the reserve study as well
mailed to me as well. Please forward that accordingly.<o:p></o:p></span></div>
<span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;"><o:p> </o:p></span><br />
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<span style="color: #1f497d; font-family: "Calibri","sans-serif"; font-size: 11pt; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: "Times New Roman"; mso-bidi-theme-font: minor-bidi; mso-hansi-theme-font: minor-latin; mso-themecolor: dark2;">OKHA WatchDog</span></div>
OKHA Watch Doghttp://www.blogger.com/profile/07919645590367462925noreply@blogger.com0tag:blogger.com,1999:blog-1358041955356248184.post-82403173375737036722013-09-11T17:43:00.002-07:002013-09-12T08:24:27.460-07:00Illicit or Delinquent Activities on Meridian Drive?It was recently brought to my attention by a concerned homeowner who has observed some odd activities on Meridian Drive within our HOA.<br>
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The following photos were sent to me of a vehicle known to be seen in the area driven by a young man who does not even own this truck and must live in another part of Newberg.<br>
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The young man sometimes parks either in front of the house he and others he brings and/or leaves with, sometimes a couple houses down, or on some specific occasions of unknown reason he will park around the corner on either Foothills Drive or Quail Drive in order to deter attention from himself and those that he is either taking to or leaving from the residence on Meridian.<br>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEh6LdXPv5csSCXyKFCDnUJBxwKVNHKVdpQiF0burDa0UNYfmKEWgU9bwkTTFmc-x1f03Vu-8f3p2RLk1KeKnGJpjp2tysZHEgZr6i69CjBVJQ7pLq6RjmCsmbSS5nwDCA7bLSh0nzGzQ7Gb/s1600/photo+(2).JPG" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="240" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEh6LdXPv5csSCXyKFCDnUJBxwKVNHKVdpQiF0burDa0UNYfmKEWgU9bwkTTFmc-x1f03Vu-8f3p2RLk1KeKnGJpjp2tysZHEgZr6i69CjBVJQ7pLq6RjmCsmbSS5nwDCA7bLSh0nzGzQ7Gb/s320/photo+(2).JPG" width="320"></a></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEinNzSr10l20_mh-szH56uWenPdWynnh_-7dO4a2LY9_btvQREwyjj-yXD6YM1H2FCVwvuhRtcQsrQP3P2jt8dIlaXg2MItnEi9r1iuDovAtxaHbhs3xJ-z4erKJKYFAz57TS53SQypYunb/s1600/photo1.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="240" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEinNzSr10l20_mh-szH56uWenPdWynnh_-7dO4a2LY9_btvQREwyjj-yXD6YM1H2FCVwvuhRtcQsrQP3P2jt8dIlaXg2MItnEi9r1iuDovAtxaHbhs3xJ-z4erKJKYFAz57TS53SQypYunb/s320/photo1.jpg" width="320"></a></div>
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Another concerned homeowner advised me that when they drove down that street recently they observed a man laying on a mattress in the front yard, and later when they drove by the mattress was up against the house.<br>
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I know for a FACT that the management company has been advised of the problem with the residents at the house in question, which also has people LIVING INSIDE THE GARAGE, among other CC&R violations...but do you think the HOA Board of Directors via the $11k paid management company is doing <em>anything</em> about the problem?<br>
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Of course not.<br>
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So, if anyone has observed the same and wants to be proactive in keeping our community safe for ourselves and your children...please send me any information and/or photos of problems within the community that detract from the "livability" and "attractiveness" of our HOA for which the CC&Rs were put in place for.<br>
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Also, don't forget to keep local authorities informed as well.<br>
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Sincerely,<br>
<br>
OKHA Watch DogOKHA Watch Doghttp://www.blogger.com/profile/07919645590367462925noreply@blogger.com0